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Written Application MTRC & Town Gas 29/11/00 (Wed) 1:00 p.m. - 1:30 p.m. T6, Meng Wah Complex

CAREERS EDUCATION & PLACEMENT CENTRE. Written Application MTRC & Town Gas 29/11/00 (Wed) 1:00 p.m. - 1:30 p.m. T6, Meng Wah Complex. Careers Education and Placement Centre. Miss Cindy Chan Administrative Assistant E-mail: cpychan@hkucc.hku.hk Web: http://www.hku.hk/cepc.

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Written Application MTRC & Town Gas 29/11/00 (Wed) 1:00 p.m. - 1:30 p.m. T6, Meng Wah Complex

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  1. CAREERS EDUCATION & PLACEMENT CENTRE Written ApplicationMTRC & Town Gas 29/11/00 (Wed)1:00 p.m. - 1:30 p.m.T6, Meng Wah Complex F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 1

  2. Careers Education and Placement Centre Miss Cindy Chan Administrative Assistant E-mail: cpychan@hkucc.hku.hk Web: http://www.hku.hk/cepc F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 2

  3. Objective of this session • what to include in your cover letter and resume using the available resources in the Careers Library • what these employers look for • how to target your application to address to these employers’ needs F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 3

  4. Format of a Cover Letter Your Address Date The person’s name Job tile Employer name Address Dear (Mr/Mrs/Ms Surname), Ref: (Position) Introduction - Explain why you are writing Middle paragraph/s - Match your qualification, experiences, and achievements with the primary tasks of the appointee. Make them interested in meeting you! F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 4

  5. Format of a Cover Letter … cont’d Penultimate paragraph - Say why are you attracted to this employer, occupation, and/or industry. Closing paragraph - Leave the way open for further communication. Yours sincerely, Your name F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 5

  6. Format of a Resume / CV Name : Address : Contact Numbers : Summary : Career Objective : Education : Qualification : Extra-Curricular Activities: Position, Organisation, Period, Statement of responsibilities (use action words to show skills) Statement of achievement (showing results) F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 6

  7. Format of a Resume / CV …cont’d Work Experience : Position, Organisation, Period, Statement of responsibilities (use action words to show skills) Statement of achievement (showing results) Hobbies and Interest : Skills and other qualifications relevant to the employer and post : References : (Ideally three referees, not relatives, to comment on your ability, character, attitude to work, achievements) Expected Salary :(unless asked for) F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 7

  8. Available Resources Books : • 中英文(自傳…推薦)範例 (I.01.0045.1-1) • 標準中英求職書信大傳 (I.01.0044.1-1) • Letters for All Occasions (I.01.0042.1-1) • The New Perfect Resume (I.01.0039 1-1) • Montag Best resumes for $75,000 + executivejob (I.01.0038.1-1) • Damm Good Resume Guide (I.01.0036.1-1) • Formatting Letters And reports (I.01.0035.1-1) • Building a Great Resume (I.01.0034.1-1) F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 8

  9. Available Resources… Cont’d Books : • 中英應用文大全 (I.01.0033.1-1) • 實用公文寫作大傳 (I.01.0032.1-1) • Sales Letter Ready to You (I.01.0021.1-1) • Successful CVs in a week (I.01.0020. 1-1) • The Australian Resume Guide (I.01.009.1-1) • 中國現代應用文 (I.01.005.1-1) • 應用文概說 (I.01.008.1-1) • Effective Writing (I.01.002.1-1) F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 9

  10. Available Resources… Cont’d Videos : • Write, give full details (I.03.0001.1-1) • TheProduct is you: Creating a resume (I.03.0006.1-1) • Paper job search Tools : From resumes to applications (I.03.0009.1-1) • Miracle Resume, The (I.03.0014.1-1) CEPC Homepage materials : • Career Development Track • Prospects Planner • NETmatch– guidelines on how to write a resume F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 10

  11. What employers look for MTRC - Graduate Trainee • excellent academic results • strong planning, organizing, analytical and problem solving abilities • outstanding communication and interpersonal skills • excellent spoken and written English and Chinese • dedicated to develop a career in railway operations F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 11

  12. What employers look for HK & China Gas Co Ltd - Graduate Trainee • good spoken and written English and Chinese • presentation skills • public affairs knowledge and sensitivity • good examination results • personality, leadership F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 12

  13. Proof it! Common mistake: I am a self-starter with excellent planning skills. I believe this will be an asset to your company. Revision: In my last summer job, I took the initiative to help the supervisor set up a systemic filing system, ...This system allows the team to retrieve information easily and effectively. F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 13

  14. Proof-it! I live in hall so I have excellent communication and interpersonal skills. Needs revision? My hallmates always come to me when they need to talk to someone this is because I can always give them constructive advice on… and I am always willing to offer my ……. : F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 14

  15. MTRC Application Form F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 15

  16. Your Challenge To show where you are different or better than your competitors! Add value - your experiences inside and outside of school will set you apart from your peers. F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 16

  17. Next Step • the format of a CV • the format of a cover letter • what to include in the CV • what to include in the cover letter • how to relate relevant achievements to employersusing specific examples • how to say why you are attracted to the job • how to say why you are attracted by the employer • how to brief and specific • how to make the resume easy to read F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 17

  18. Sample Letter F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 18

  19. Recap • what to include in your cover letter and resume using the available resources in the Careers Library • what these employers look for • how to target your application to address to these employers’ needs F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 19

  20. ANSWERS QUESTIONS F:/apps/dapp/CEPC Central Filing 00-01/Preparing students for specific exercises/Write effective letter/MTRC&Town Gas 20

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