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2013 Annual Reporting with Fire Admin Software

This guide provides comprehensive steps and requirements for the 2013 Annual Reporting with Fire Administration Software. It covers SAO statements, schedules, report requirements, and recent changes for improved compliance. Key details include filing deadlines, fund classifications, and online filing procedures. Users will find valuable updates on fund resources arising from cash transactions, modifications to report structures, and essential notes for financial statements. The guide is crucial for ensuring accurate and timely reporting by the deadline of May 30, 2014.

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2013 Annual Reporting with Fire Admin Software

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  1. 2013 Annual Reporting with Fire Admin Software • SAO Statements & Schedules • SAO Report Requirements • SAO Report Changes • What’s New in Fire Admin • Release Date & Steps to Update • Steps to Produce & File Report February 18, 2014 • Spokane WA

  2. SAO Statements & Schedules • Financial Statements (over 2M in revenue) • Fund Resources & Uses Arising from Cash Transactions • Notes to Financial Statement • Schedules • Schedule 01 Revenues & Expenditures (formerly 04/05) • Schedule 09 Liabilities • Schedule 10 Limitation of Indebtedness • Schedule 16 Expenditures of Federal Awards & State Financial Assistance • Schedule 19 Labor Relations Consultant(s) • Schedule 21 Risk Management (if self-insured) • Schedule 22 Annual Questionnaire for Accountability Audit (if under 300K in revenues)

  3. SAO Report Requirements • File within 150 days of year end (May 30th) • Fund Balances • Reserved (308.1 & 508.1) vs Unreserved (308.8 & 508.8) • “Formallimitations” is the key to reserved classification • Fund Types • General – general use funds, not classified below (000-099) • Special Revenue – apply 20% test (100-199) • Debt Service (200-299) • Capital Projects (300-399) • Trust/Agency Funds – not your funds (600-699) • Consolidate/Rollup General Funds • Your General Expense Fund, Petty Cash Fund, possibly your EMS Fund, most likely your Reserve Fund • Eliminate transfers • Online Filing • Must have account setup with SAO • Upload schedules 01, 09 & 16 • Attach or mail signed certification, notes & other schedules

  4. SAO Report Changes 2012 Report Changes • Certification • Language expanded • Notes • Capitalization policy added to Note 1E • Compliance and Accountability Note removed • Budget Note added • Title of Long-Term Debt Note changed to Debt Service Requirements • Schedule 01 Revenues & Expenditures • Formerly Schedule 04/05 2013 Report Changes • Changes to BARS Numbers • No 511s, no 526s, etc • Fund Resources & Uses Arising from Cash Transactions • Format changes • Schedule 10 Limitation of Indebtedness • Gone!

  5. What’s New in Fire Admin • Compliance with SAO reporting changes • Modified links to SAO & added link to CFDA • Committed to 2014 & 2015 • Release Date & Steps to Update • Release date is end of February 2014 • Download & unzip BARS Main Module • Download & unzip BARSReporter • Launch BARS Main Module to complete update

  6. Steps to Produce & File Report • BARS Main Module • Review Fund Types • Review Beginning Balances • Analyze Accounts • Reconcile Ending Balances • BARSReporter • Add Funds • Analyze Transfers • Add Rollup Fund & Eliminate Transfers • Enter Info, Prepare Notes & Prepare Other Schedules • Build Report • Resolve Issues & Review Report • Lock & Prepare for Filing • Then File Online with SAO • Certification (print, sign & scan) • Upload Files & Attachable Files

  7. Thanks for Attending! • StewartGanser, CPA • 509-443-3332 office • 888-534-2427 toll free • 509-952-6193 cell • stewart@biassoftware.com • www.biassoftware.com

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