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Region III Regional Response Team Meeting

Region III Regional Response Team Meeting. Dover, DE May 7-9, 2019 Highlights, Action Items, Potential Agenda Topics, Upcoming Meeting Dates. General Information to Website.

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Region III Regional Response Team Meeting

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  1. Region III Regional Response Team Meeting Dover, DEMay 7-9, 2019 Highlights, Action Items, Potential Agenda Topics, Upcoming Meeting Dates

  2. General Information to Website The following items are posted on the RRT3 Website (located in the RRT3 Meetings 2019 webpage in the “Documents” Tab under “05-2019 Meeting”): • Final Agenda • List of Attendees • This PowerPoint Summary of the Meetings • Presentations • Workgroup documents in process / Handouts • Training Opportunities & Presentations List • Summary of Agency Report-Outs (https://www.nrt.org/meetings2019)

  3. General Agenda Tuesday, 05/07/2019: • Inland Area Committee Meeting • Presentations and Outbriefs on Communications Advances • Executive Committee Meeting and USCG D5 Response Group Session Wednesday, 05/08/2019: • Standing RRT3 Meeting with Agency and Workgroup Report-Outs • Select Presentations and Outbriefs Thursday, 05/09/2019: • Workgroup Working Sessions: • Consultation, Natural Resources & Damage Assessment • Information Management and Outreach • RCP Re-Write • Spill Response Countermeasures

  4. New Plans and References Added to RRT3 Website • Region III Regional Contingency Plan (RCP) is available on the Region III RCP Webpage: https://nrt.org/RRT3_RCP • The following Region III Inland Area Contingency Plan (IACP) documents have completed their 60-day review and comment period: • Volume I – Region III – IACP • Volume IV – Northeast PA Sub-Area Contingency Plan (SACP) • Volume V – Southcentral PA SACP • The following Region III Inland Area Contingency Plan (IACP) documents have been posted to the IACP website for their 60-day review and comment period: • Volume X – Shenandoah Valley Sub-Area Contingency Plan (SACP) • Note: you must be logged in to access plans located under the “*Review” Category • The RRT III 2019 Work Plan is posted on the RRT III PLANS webpage (nrt.org/RRT3_PLANS) “Documents” Tab under “Work Plan”

  5. New Plans and References Added to RRT3 Website (continued) • Signed Information Management Plan available on RRT III PLANS webpage:https://www.nrt.org/RRT3_PLANS • “Region III Regional Response Team Guidance for the Decanting of Contact Water in Inland, Ocean, and Coastal Waters” posted on the RRT III Response Tools-Fact Sheets Website https://nrt.org/ResponseTools-FactSheets • the “Region III Surface Washing Agents Preauthorization Test and Evaluation Protocol” posted on the RRT III Response Tools-Fact Sheets Website https://nrt.org/ResponseTools-FactSheets • ESA Matrix for Inland Resources • Available on Response Tools-Fact Sheets webpage:https://nrt.org/ResponseTools-FactSheets • State and Federal Agency Fact Sheets • Available on Response Tools-Fact Sheets webpage:https://nrt.org/ResponseTools-FactSheets • The Events Calendar for the RRT III Membership is posted to the RRT III Home Page webpage (www.nrt.org/RRT3) “Events” Tab • NOAA Marine Debris Guidance Documents… https://nrt.org/ResponseTools-FactSheets

  6. Tuesday Topics May 7, 2019

  7. Inland Area Committee (IAC) Debbie Lindsey (EPA) and Melissa Linden (EPA) – Chairs; Robin Dermigny & Debbie Scholz (START Contractors) • AGENDA: • Inland Area Planning Updates • Melissa Linden will be the EPA Lead OSC and Workgroup Chair; Debbie Lindsey, EPA will remain as her backup. Thank you to Debbie Lindsey for her dedication and service! • Sub-Area Updates and Report-Outs from OSCs • IACP and Sub-Area Planning Updates • Volumes I and V will have comments incorporated; all revised plans will be posted to the Region 3 OSC Planning Dashboard • Updates to the Dashboard and Viewer System • Status of Air Monitoring Equipment Resources – Federal and State • HOT TOPIC DISCUSSION: “Water utilities flushing / discharge issues, firefighting, oil/hazardous substance cleanup, etc. Status Update” • “MSU Huntington Tri-State Sub-Area Planning” – presented by Debbie Lindsey (EPA)

  8. Inland Area Committee (IAC) Debbie Lindsey (EPA) and Melissa Linden (EPA) – Chairs; Robin Dermigny & Debbie Scholz (START Contractors) • AGENDA, continued: • PRESENTATION: “Aliquippa Tin Mill Oil Discharge” was not presented due to time constraints (Debbie Lindsey, EPA) • PRESENTATION SERIES: “EPA’s Oil and Prevention Programs” • “FRP and SPCC Overview” presented by Mark Wejrowski (EPA Region III) • “Emergency Planning and Community Right-to-Know Act (EPCRA)” presented by Teresa Gallagher (EPA Region III) • “Risk Management Program (RMP)” presented by Mary Hunt (EPA Region III) • PRESENTATION: “Oil Spill Response Research, Testing, and Training at OHMSETT” presented by Leonard Zabilansky, Facility Manager, OHMSETT The IAC Meeting slides and all presentations provided on the RRT3 Meetings 2019 Website (www.nrt.org/Meetings2019) under the “Documents” Tab under “05-2019 Meeting”

  9. IAC (continued) • Proposed IAC Workgroup Activity Timeline:

  10. Tuesday Presentations • PRESENTATIONS provided in their entirety on RRT3 Meetings 2019 Website (www.nrt.org/Meetings2019) under the “Documents” Tab under “05-2019 Meeting”: • PRESENTATION: “Delaware Valley Early Warning System” presented by Alex Ridyard (Sage Services, LLC) • PRESENTATION: “FirstNet – Built for and With Public Safety” presented by Jim Mullen, Jr. (FirstNet Regional Manager) • PRESENTATION: “Office of Public Radio Systems” Jamie Bethard [No presentation slides]

  11. Training WorkgroupChair – Kaitlin Hess (EPA) – Chair; Robin Dermigny and Debbie Scholz (START Contractor) • Did not meet. • Executive Committee will review and suggest training opportunities for November 2019 RRT III Meeting to the Planning Committee • ACTION ITEMS (all participant members): • Review and provide comments on the current list of Training Opportunities and Presentations • Provide suggestions and/or contact information for future training/presentation topics to Kaitlin Hess

  12. Executive CommitteeCo-Chairs: Kevin Boyd (EPA) & David Ormes (USCG);Robin Dermigny & Debbie Scholz (START Contractors) • Status Update: • Updates from the NRT / RRT Co-Chairs Meeting – items and topics of importance to RRT III • Waters of the US – Updates based on 30 year data going out for comment in July 2019 • EPA/RRT III Membership Personnel Changes • Mike Towleassuming RRT3 Co-Chair Role at November 2019 RRT Meeting; Kevin Boyd will become Alternate Co-Chair • Melissa Linden will be Lead Region III FOSC and Inland Area Committee Chair; Debbie Lindsey will be alternate • RRT III Coordinator Report– Next Meeting November 19-21, 2019 • Discussed potential locations for 2020 meetings: Pittsburg, PA or West Virginia; Region V asked for a joint RRT meeting • ACTION ITEM: List of venues/locations will be generated by USCG • Workgroup activities are summarized on the Thursday Workgroup Meeting slides • Next RRT3 Exercise (Tabletop) will be held in 2020; Notification Exercise to be held prior to the November 2019 RRT III Meeting

  13. Executive Committee (continued) • Status of RRT III Documents: • Guidance for the Decanting of Contact Water in Inland, Ocean, and Coastal Waters – completed and posted • Surface Washing Agents Preauthorization Test and Evaluation Protocol – completed and posted • NHPA Section 106 Consultation Requirements - underway • RCP Appendix 6 - MOU for Preauthorization for the use of Chemical Countermeasures by the FOSC • RCP Appendix 6A: Dispersant Preauthorization Policy for Coastal Oil Discharges – on hold awaiting signature following completion of Biological Assessment • RCP Appendix 6B: In-situ Burning Preauthorization Policy for Coastal Oil Discharges– on hold awaiting signature following completion of Biological Assessment • Biological Assessment for Dispersant and ISB Preauthorization – underway • RCP Appendix 6C: Product Preauthorization Guidelines – To be addressed • Use of CIAgent in Emergency Oil Spill Response Activities in Delaware, District of Columbia, Maryland, Pennsylvania, Virginia and West Virginia

  14. Executive Committee (continued) • ACTION ITEM:RRT3 Co-Chairs to send letter to all agency and state/commonwealth members reminding them of the importance of participation and attendance at RRT3 meetings • Next Meeting Date & Location: • 9-21 November 2019 - Evaluating venues; possibility of Emmitsburg, MD or Martinsburg, WV • Additional information will be provided as details are finalized; check the RRT III Home Page website (nrt.org/RRT3) for updates

  15. Wednesday RRT III Standing Meeting May 8, 2019

  16. RRT III Standing MeetingCo-Chairs: Kevin Boyd (EPA) & David Ormes (USCG) • Welcome, Announcements, and Introduction of all Members participating (in person and remotely) • Welcome to Delaware by A.J. Shaw, Director, Delaware Emergency Management Agency • Coordinators Report by Cindy Santiago, EPA • PowerPoint Presentation of RRT3 Coordinator’s Report is provided on RRT3 Meetings 2019 Website (www.nrt.org/Meetings2019) under the “Documents” Tab under “05-2019 Meeting” • Upcoming RRT and Area Committee Meeting dates, times, and locations (as available) were provided • OUTBRIEF: 2019 NRT-RRT Co-Chairs Meeting presented by Kevin Boyd, EPA RRT III Co-Chair and David Ormes, USCG RRT III Co-Chair – no presentation slides provided

  17. Standing Meeting (continued) • PRESENTATIONS and FOSC, State/Commonwealth, and Agency Report-Outs are provided in their entirety on RRT3 Meetings 2019 Website (www.nrt.org/Meetings2019) under the “Documents” Tab for “05-2019 Meeting” • REPORT-OUTS: 2019-05-08_RRT3_Agency-Report-outs.pdf • PRESENTATION: “Dublin Express Summary” Sector New York • PRESENTATIONS: “OUTBRIEF – 2019 PREP Exercises” • July 24, 2019: Sector Delaware Bay Area Committee PREP TTX (Sector Delaware Bay) presented by LT Plank • September 9-13, 2019: Virginia Area Committee PREP Functional Exercise – Eastern Shore Virginia (Sector Hampton Roads) presented by LCDR McKinnon and LT Arguelles • PRESENTATION: “USCG Atlantic Strike Team New Equipment Capabilities” presented by MSSR2 Michael J. Goglia, MEP • PRESENTATION: “Unmanned Aerial Vehicles (UAVs) in Delaware” & Outdoor Drone Demonstration presented by Dwayne Day, Homeland Security Planner, DelDOT

  18. Standing Meeting (continued) • RRT III Website Calendar: All Meetings, Exercises, Training Opportunities, Conferences are being posted on the RRT III Website Calendar (https://nrt.org/RRT3) under the “Events” tab • ACTION: Please provide information on events appropriate for RRT III distribution to dscholz@seaconsulting.com or robin.dermigny@westonsolutions.com for incorporation into the RRT III Calendar

  19. Closing Remarks • Great meeting! • If you want to volunteer or know of a speaker for upcoming RRT Meetings, please contact RRT Coordinators: • Cindy Santiago (Santiago.Cindy@epa.gov) or • Kaitlin Hess (Hess.Kaitlin@epa.gov) or • David Pugh (David.E. Pugh1@uscg.mil) • Next RRT3 Meeting: • November 19-21, 2019: Emmitsburg, MD or Martinsburg, WV (Tentative)

  20. RRT III Resources & Links • RRTIII Website: www.nrt.org/RRT3 • Regional Contingency Plan (RCP)” URL: www.nrt.org/RRT3_RCP • “RRT3 Meetings 2019” URL: https://www.nrt.org/meetings2019 • “RRT III Workgroup Home Page” URL (login required): https://www.nrt.org/WorkgoupHOME • Links to other RRT3 webpages: https://nrt.org/site/region_list.aspx?region=3 • Inland Area Committee – EPA Region 3 OSC Planning Dashboard: https://www.eparm.net/R3IACP/Default.aspx

  21. THURSDAY WORKING Meetings May 9, 2019

  22. Consultation, Natural Resources, & Damage Assessment (CNRDA) WorkgroupCo-Chairs: Frank Csulak (NOAA), Susan Lingenfelser (USFWS) and Lindy Nelson (DOI); Debbie Scholz (START Contractor) Workgroup Focus: • NRT National Environmental Compliance Subcommittee Work Products: • New Consultation resources for Endangered Species Act (ESA) - https://nrt.org/Main/Resources.aspx?ResourceType=Endangered%20Species%20Act%20(ESA)%20Section%207&ResourceSection=2 • National Historic Section 106 Consultations Focus - underway • Finalized and delivered ESA Matrix for both Inland (EPA) and coastal (USCG) trust resources to the RRT III Response Tools and Fact Sheets website - nrt.org/ResponseTools-FactSheets • Three additional factsheets are being developed for USFWS ESA species that reside in Region III – Rough Pigtoe Mussel; Northeastern Bulrush, and ? • Re-establishment of the NRDA Joint Assessment Team (JAT) for the Mid-Atlantic – proposed by Simeon Hahn (NOAA) at November 2018 RRT III Meeting • National Historic Section 106 Consultations – path forward

  23. CNRDA Workgroup (continued) ACTION ITEMS: • Presentation/adoption and distribution of final Draft ESA Matrix for USFWS trust resources for inland and coastal zone areas of Region III - Completed; posted to RRT3 Response Tools-Fact Sheets Website https://www.nrt.org/ResponseTools-FactSheets • Development of ESA Matrix Fact Sheet - Completed; coordinate with IMO Workgroup – November 2019 • Development of IPaC/ECOS process Fact Sheets; coordinate with IMO Workgroup – Completed; posted to RRT3 Response Tools-Fact Sheets Website https://www.nrt.org/ResponseTools-FactSheets • Development of Best Management Practices (BMPs) for Response Fact Sheet – from USFWS New Jersey Field Office efforts; coordinate with IMO Workgroup – on hold

  24. CNRDA Workgroup (continued) ACTION ITEMS: • NRDA JAT – to be led by Simeon Hahn, NOAA - Ongoing • Identify federal and state agency and industry partners to join NRDA JAT • Send out invitation Letter to JAT • Host Webinar • Determine the need for Memorandum of Understanding (MOU) / Memorandum of Agreement (MOA) for the member agencies and organizations • Consultation of RRT III Planning Documents: • Coordination with USFWS & NMFS on Biological Evaluation (BE) template for concurrence and approval going forward - Ongoing • BE for Dispersants to be developed by May 2019 – Completed • BE for Dispersants to be developed by November 2019 - Ongoing

  25. CNRDA Workgroup (continued) ON-GOING ACTION ITEMS: • Development of draft Notification Letters for ESA / Critical Habitat Consultation – Informal and Formal Consultations Completed; posted to RRT3 Response Tools-Fact Sheets Website https://www.nrt.org/ResponseTools-FactSheets • New NOAA NRDA Guidelines available for assessing exposure and impacts of oil spills on the following: • Marine Mammals • Sea Turtles (ready soon) • Recommend forming a new assessment team within CNRDA Workgroup to evaluate resources and tools for the RRT - Ongoing • Members should include PRPs, RRT members, Industry, contractors

  26. CNRDA Workgroup (continued) Proposed CNRDA Workgroup Activity Timeline:

  27. CNRDA Workgroup (continued) Proposed CNRDA Workgroup Activity Timeline, continued:

  28. Information Management & Outreach (IMO) WorkgroupCo-Chairs: Brian Moore (PADEP) & Maryann Toniazzo (GSA); Robin Dermigny (START Contractor) • Information Management Plan (IMP): • Final “living document” posted on RRT3 website: https://www.nrt.org/RRT3_PLANS • Member Feedback to the Social Media Questionnaire; • Responses provided in spreadsheet format; implement as Best Practices in Appendix to the IMP • Updated State Agency Fact Sheets posted on RRT3 website: https://www.nrt.org/ResponseTools-FactSheets under Documents Tab/Agency Fact Sheets • Reviewed and discussed “Priorities and Initiatives” in 2019 Work Plan for Workgroup. • How to define List of Response Resources and what should be provided in a fact sheet/guidance document.

  29. IMO Workgroup (continued) ACTION ITEMS: • Co-Chairs will discuss applicability of action items in Work Plan as they relate to RRT3 responsibilities. • START to post Agency Fact Sheets to RRT III Response Tools-Fact Sheets webpage: nrt.org/ResponseTools-FactSheets • Request RRT3 Co-Chairs to continue to query NRT: • If a document retention schedule is required; should there be a file plan (included in the IMO Plan) or does NRT have one? • Would RRT3 workgroup products be subject to FOUO? All should be public under Freedom of Information, minus contact information.

  30. IMO Workgroup (continued) • Proposed IMO Workgroup Activity Timeline:

  31. Regional Contingency Plan (RCP) Re-Write WorkgroupChair – Dave Ormes (USCG D5); Robin Dermigny (START Contractor) • Workgroup reviewed outstanding/highlighted items in Final version of the RCP: • Generated a list of follow-up items to keep track of as they are completed to make sure they are updated on website. • Appendix 7-E has been completed by Spill Response Countermeasures (SRC) Workgroup. • RCP is a “Living Document” that will change as RRT3 guidance documents, MOUs, and MOAs are finalized or revised • Signed version of RCP uploaded to the RRT3 Regional Contingency Plan (RCP) website https://www.nrt.org/RRT3_RCP • Updated link to Sector Hampton Roads ACP on RRT III Plans website profile page.

  32. RCP Re-Write Workgroup (continued) ACTION ITEMS: • [Reserved Sections of RCP] – to be addressed includes: • Appendices 7-B through 7-H are all in queue for SRC Workgroup. • Appendix 7-I Surface Washing Agent Guidance has been completed; posted to RCP website. • Appendix 7-L2 Natural Resources Trustees; CNRDA Workgroup is working on. • Appendix 7-L6 Vessel Decon Plan – USCG updating ACPs, SRC working on. • Locate new links for other Sector ACPs; update links on RRT III Plans website profile page.

  33. RCP Re-Write Workgroup (continued) ACTION ITEMS (continued): • RCP Website Maintenance: • Create Document Archive on Website to store documents removing to clean up the site for easier use. • Create one page document providing links to ERMA – USCG/EPA Boundary Maps to replace existing (outdated) boundary documents. • Selection Guide – Dave Ormes to ask NRT what status is for updating the guide (last version 2001/2001). • Selection Guide Worksheets 1 and 2 – remove individual documents as they are provided in Selection Guide (Appendices 8-C1 and 8-C2).

  34. RCP Re-Write Workgroup (continued)

  35. Spill Response Countermeasures (SRC) WorkgroupCo-Chairs - Billy Martin (EPA) & Dave Pugh (USCG); Debbie Scholz (START Contractor) • Finalized the “Region III Regional Response Team Guidance for the Decanting of Contact Water in Inland, Ocean, and Coastal Waters” - submitted to Executive Committee for signature and posting to the RRT III Response Tools-Fact Sheets Website: nrt.org/ResponseTools-FactSheets – Completed • Finalized the “Region III Surface Washing Agents Preauthorization Test and Evaluation Protocol” - submitted to Executive Committee for signature and posting to the RRT III Response Tools-Fact Sheets Website: nrt.org/ResponseTools-FactSheets – Completed

  36. SRC Workgroup (continued) ACTION ITEMS: • The Chemical Countermeasures MOU update will be revised and will focus on Chemical Countermeasures as a whole for incorporation into the Region III RCP – Completed; awaiting Signature following successful BE process • The MOU will be signed by the RRT III Co-Chairs and state agency representatives • Individual appendices for Preauthorizations for dispersants, on water ISB, and Solidifiers will be attached to the MOU but will be independently signed by RRT III Co-Chairs and representatives • Individual appendices for chemical countermeasure guidance documents will be attached to the MOU; signatures not required • Region III Biological Evaluation (BE) for Dispersants Preauthorization - Completed May 2019; • Incorporate the In-situ Burning Preauthorization components to the BE – November 2019 • Coordinate with the Services for informal review of BE materials - November 2019

  37. SRC Workgroup (continued) ACTION ITEMS: • Develop Region III Outreach & Education Materials for Presentation and materials for the Delaware Education Outreach for Senior State Decision Maker’s discussion with DE Cabinet Secretary, Director of Water, Fisheries and Wildlife and Director of Parks • RRT III Coordination Conference Call: May 29, 2019, 1 p.m. • Date: June 4, 2019 (afternoon – Time TBD) • Location: Richardson and Robbins Building, DENREC Headquarters, 89 Kings Highway Conference Center, Dover, Delaware 19901 • Post the April 2019 National Academies Report “The Use of Dispersants in marine Oil Spill Response” to the RRT III Response Tools-Fact Sheets webpage: nrt.org/ResponseTools-FactSheets - Completed May 2019

  38. SRC Workgroup (continued) • Proposed SRC Workgroup Activity Timeline:

  39. SRC Workgroup (continued) • Critical topics remaining in queue: • Review and Expand RRT III Solidifier Preauthorization – currently only CIAgent – limited coastal counties only • Review / Update RRT III Bioremediation Guidelines • Review / Update RRT III In-Situ Burn Guidelines for Herbaceous Wetlands • Develop Surface Washing Agency Policy for RRT III • RRT VI Science & Technology Advisor position description – Modify to address Region III requirements • RRT VI Seafood Liaison Specialist position description – Modify to address Region III requirements • NRT Abandoned Vessel Program survey of state policies –Modify to address Region III requirements and incorporate into region and area planning documents (inland and coastal) • Develop On Water Vessel Decon Policy Guidance for RRT III

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