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This document outlines the process for developing and updating policies as agreed by the Board on July 27, 2011. It emphasizes the importance of policy review as part of the Quality Assurance process. The policy group monitors review dates and involves relevant teams for feedback, especially on staff-related policies. Drafts are revised, equality impact reviews conducted, and policies are ratified by the Board. The admin team manages policy formatting, numbering, and distribution. Policies are updated every three years, with ongoing training and review procedures in place.
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Process for policy development and updating Agreed by the Board July 27th 2011 Need for policy identified Policy highlighted for review as part of QA process Policy group monitors review dates Discussed by policy group and can be allocated to another group e.g. Personnel Staff asked for feedback especially for those policies involving staff issues, via team meetings and e-mails Home-Start UK website/intranet looked at for guidance Draft policy written/updated Policy revised OR sent back to policy by other group Equality Impact Review Admin Team allocates policy number and puts in correct format Policy on Board agenda and ratified by Board Staff training needs identified and implemented Scheme Manager briefs admin office 1 – to update policy list 2- Ensures there is a new review date 3 – Give policy a number 4 – Place policy in electronic master file and office paper master file 5 – Circulate policy list to all staff and trustees yearly (in November) Board receive yearly an updated list of policies Any action to implement policy identified by Scheme Manager Volunteer, relevant policies given on course of Prep Policies updated every 3 years as a minimum
