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Wardens & Clerks

Wardens & Clerks. Voter Affirmation Provisional Voting Equipment Training Closing the Polling Place. When You Arrive. Turn on the voting equipment Get your blue supply box Check your inventory lists Call the Board of Canvassers if you are missing anything. Seals.

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Wardens & Clerks

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  1. Wardens & Clerks • Voter Affirmation • Provisional Voting • Equipment Training • Closing the Polling Place

  2. When You Arrive • Turn on the voting equipment • Get your blue supply box • Check your inventory lists • Call the Board of Canvassers if you are missing anything

  3. Seals • Place any seals you break inside • Get new seals when you close

  4. Replacement of Eagle/AutoMARK • Use this certificate if your equipment has to be replaced

  5. Clerk’s Bag • Check your seal numbers • Check how many ballots you received • Only open one package of each color at a time!

  6. Clerk’s Bag • Write any discrepancies on this form

  7. Voter Affirmation Form

  8. Inactive Voters • Poll book will say “Affirmation Required” • The voter completes a pink Voter Affirmation form before completing a ballot application.

  9. Moved in same City/Town: • 30 days or less before the primary/election, they vote at their old polling place. • More than 30 days before the primary/election, they vote at their new polling place. The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application.

  10. Moved to a new City/Town: • 30 days or less before the election, they vote at their old polling place in their former City/Town. • More than 30 days, but less than 6 months before the election, they vote at the Board of Canvassers of the former City/Town. • More than 6 months before the election, they are not eligible to vote.

  11. Provisional Ballot Categories • Voter is not on the list • Applied for a mail ballot • Challenged (including for party affiliation) • Does not have ID

  12. Setup Provisional Ballots • Get the provisional supply bag • Read the checklist

  13. Info Sheet • Every provisional voter gets one

  14. Put a label on the ballot

  15. Provisional Ballots Procedure • Never write on the ballot! • Remember, a provisional voter does not complete a ballot application with the Supervisors.

  16. Provisional App • Write your precinct number at top! • Voter signs • Clerk signs • Be sure to check a category • Be sure to write primary name

  17. Provisional Ballots • Tell the voter to take the ballot and envelope to a privacy booth • The voter must return to the Clerk’s table with the ballot sealed in the envelope • Make sure the envelope is sealed and the application is still on the front

  18. Provisional Ballots • Tear off only the receipt from bottom of the application • Give the vote their receipt • Insert ballot into red provisional ballot bag

  19. Eagle & AutoMark Training Equipment Training After equipment training there will be an additional 10 minutes of instruction on closing the polling place.

  20. Print the 5 copies of totals • 1st copy - Board of Elections envelope • 2nd copy – Memory pack envelope • 3rd copy – Tape on door outside polling place • 4th copy – Board of Canvassers return bag • 5th Copy – With the voted ballots from Bin #2

  21. Close down the poll • Clerk must count the provisional ballots in the red provisional bag • Lock the red bag and seal with red tie seal found in the “seals envelope” • Write seal number on both copies of the Election Certificate

  22. Election Certificate • Account for all of your ballots. • Account for all of your ballot applications. • Be accurate! • Place 1 copy in BOE envelope and 1 copy in BOC return bag.

  23. Unused Ballots • Seal only opened packages of unused ballots in this bag. • Never place voted ballots in this bag or the plastic blue supply box.

  24. Board of Elections Envelope • Fill the Board Elections Return envelope • Check-off the list on the front

  25. Board of Canvassers Envelope • Use the checklist on the front • Put keys inside • See list on front • Seal it

  26. Close the polling place • Unused ballots & forms • Unused ballot applications • Posters and signs issued by the State • Pens, magnifying sheet, etc

  27. Do not put these in blue box • Voted ballots removed from the Eagle • Forms signed or completed by voters • Voting lists • Street directories • Items issued to you by the Board of Canvassers

  28. Seals • Seal the blue supply box(s) with new seals • Write seal #’s on election certificate • Place the Eagle, booths, supply box, and AutoMARK case and table in secure area

  29. Pickups

  30. Thank You Read your Books!! & Bring your books to the polls with you!! Good Luck!

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