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Wardens & Clerks

Wardens & Clerks

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Wardens & Clerks

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  1. Wardens & Clerks • Voter Affirmation • Provisional Voting • Equipment Training • Closing the Polling Place

  2. When You Arrive • Turn on the voting equipment • Get your blue supply box • Check your inventory lists • Call the Board of Canvassers if you are missing anything

  3. Seals • Place any seals you break inside • Get new seals when you close

  4. Replacement of Eagle/AutoMARK • Use this certificate if your equipment has to be replaced

  5. Clerk’s Bag • Check your seal numbers • Check how many ballots you received • Only open one package of each color at a time!

  6. Clerk’s Bag • Write any discrepancies on this form

  7. Voter Affirmation Form

  8. Inactive Voters • Poll book will say “Affirmation Required” • The voter completes a pink Voter Affirmation form before completing a ballot application.

  9. Moved in same City/Town: • 30 days or less before the primary/election, they vote at their old polling place. • More than 30 days before the primary/election, they vote at their new polling place. The voter must complete a Voter Affirmation form, which is placed in the Board of Canvassers Return Bag by the Clerk. Then they complete a ballot application.

  10. Moved to a new City/Town: • 30 days or less before the election, they vote at their old polling place in their former City/Town. • More than 30 days, but less than 6 months before the election, they vote at the Board of Canvassers of the former City/Town. • More than 6 months before the election, they are not eligible to vote.

  11. Provisional Ballot Categories • Voter is not on the list • Applied for a mail ballot • Challenged (including for party affiliation) • Does not have ID

  12. Setup Provisional Ballots • Get the provisional supply bag • Read the checklist

  13. Info Sheet • Every provisional voter gets one

  14. Put a label on the ballot

  15. Provisional Ballots Procedure • Never write on the ballot! • Remember, a provisional voter does not complete a ballot application with the Supervisors.

  16. Provisional App • Write your precinct number at top! • Voter signs • Clerk signs • Be sure to check a category • Be sure to write primary name

  17. Provisional Ballots • Tell the voter to take the ballot and envelope to a privacy booth • The voter must return to the Clerk’s table with the ballot sealed in the envelope • Make sure the envelope is sealed and the application is still on the front

  18. Provisional Ballots • Tear off only the receipt from bottom of the application • Give the vote their receipt • Insert ballot into red provisional ballot bag

  19. Eagle & AutoMark Training Equipment Training After equipment training there will be an additional 10 minutes of instruction on closing the polling place.

  20. Print the 5 copies of totals • 1st copy - Board of Elections envelope • 2nd copy – Memory pack envelope • 3rd copy – Tape on door outside polling place • 4th copy – Board of Canvassers return bag • 5th Copy – With the voted ballots from Bin #2

  21. Close down the poll • Clerk must count the provisional ballots in the red provisional bag • Lock the red bag and seal with red tie seal found in the “seals envelope” • Write seal number on both copies of the Election Certificate

  22. Election Certificate • Account for all of your ballots. • Account for all of your ballot applications. • Be accurate! • Place 1 copy in BOE envelope and 1 copy in BOC return bag.

  23. Unused Ballots • Seal only opened packages of unused ballots in this bag. • Never place voted ballots in this bag or the plastic blue supply box.

  24. Board of Elections Envelope • Fill the Board Elections Return envelope • Check-off the list on the front

  25. Board of Canvassers Envelope • Use the checklist on the front • Put keys inside • See list on front • Seal it

  26. Close the polling place • Unused ballots & forms • Unused ballot applications • Posters and signs issued by the State • Pens, magnifying sheet, etc

  27. Do not put these in blue box • Voted ballots removed from the Eagle • Forms signed or completed by voters • Voting lists • Street directories • Items issued to you by the Board of Canvassers

  28. Seals • Seal the blue supply box(s) with new seals • Write seal #’s on election certificate • Place the Eagle, booths, supply box, and AutoMARK case and table in secure area

  29. Pickups

  30. Thank You Read your Books!! & Bring your books to the polls with you!! Good Luck!