Voter Affirmation Provisional Voting

1. Providence Wardens & Clerks • Voter Affirmation • Provisional Voting

2. Things to do first • Check the precinct tag on your equipment and blue supply box – make sure you have all the right equipment. • Turn on the Eagle & AutoMark to make sure there are no problems. • Break seals on your blue supply box and get your supplies. • Verify you have everything. • Call the Board of Canvassers if you are missing anything.

3. Seals • Place any seals you break inside • Get new seals when you close

4. Replacement of Eagle/AutoMARK • Use this certificate if your equipment has to be replaced

5. Clerk’s Bag • Confirm your seal numbers • Check how many pages of the ballot you received

6. Clerk’s Bag • Write any discrepancies on this form

7. Provisional Ballot Categories • Voter’s name is not on the poll book • Poll book indicates voter applied for a mail ballot • Voter’s identity has been challenged by you or a party watcher • Voter does not have appropriate ID

8. Important Reminder • If a person is not registered, they may go to City/Town Hall and vote a ballot for President/Vice President on Nov. 6. • Check with the Board of Canvassers because a few communities are using a location different than City or Town Hall. • If a voter is unsure if they are actually registered, they should go there to vote. • If they vote a provisional ballot and aren’t actually registered, the ballot will be completely disqualified.

9. Setup Provisional Ballots • Get the provisional supply bag from the blue supply box. • Read the yellow provisional checklist to make sure you are following the correct procedure.

10. Info Sheet • Every provisional voter gets an information sheet. • Required under federal law.

11. Put a label on the ballot A POLLWORKER MUST NEVER WRITE ON THE BALLOT!

12. Provisional App • Write your precinct number at top! • Voter signs • Clerk signs • Be sure to check a category • Voter does not fill-out a ballot app with Supv.

13. Provisional Ballots • Voter takes the ballot and envelope to booth. • The voter must return to the Clerk’s table with the ballot sealed in the envelope • Make sure the envelope is sealed and the application is still on the front.

14. Provisional Ballots • Tear off only the receipt from bottom of the application. • Give the voter their receipt. • Insert ballot into red provisional ballot bag. • Make sure Supervisors put an “X” through the voter’s label on the poll book (if there is one).

15. Pink Voter Affirmation Card

16. All Inactive Voters Must Complete Pink Affirmation Card • Poll book will say “Affirmation Required” • The voter completes a pink Voter Affirmation form before completing a ballot application. • Make sure their address has not changed. • Have Supervisors check the “Affirmation Card Completed Box” on the ballot application. • These voters are entitled to vote a regular ballot.

17. If voter moved in same City/Town: • 30 days or less before Nov. 6, they vote at their old polling place. • More than 30 days before Nov. 6, they vote at their new polling place. Have the voter complete a pink Voter Affirmation card, which is placed in the Board of Canvassers Return Bag by the Clerk.

18. Voter moved to a new City/Town: • 30 days or less before Nov. 6, they vote at their old polling place in their former City/Town. • More than 30 days, but less than 6 months before Nov. 6, they vote a Limited Ballot at the Board of Canvassers of the former City/Town. • More than 6 months before Nov. 6, they are not eligible to vote.

19. Eagle Capacity • The Eagle has a capacity of 1700 ballots. • Some polls will be provided with an extra ballot box. • If your public display counter reaches 1400, call the Board of Canvassers. • A tech will come out and install the new ballot box for you.

20. Print the 5 copies of totals • 1st copy - Board of Elections envelope • Other copy - Memory pack envelope • Other copy – Tape on door outside polling place • Other copy – Board of Canvassers return bag • Other copy – With the voted ballots from Bin #2 Make sure you have enough paper to print the 1st copy!

21. Close down the poll • Open the red bag with the GOLD KEY. • Clerk must count the provisional ballots. • Lock the red bag and seal the other end with a red tie seal found in the “seals envelope” • Write seal number on both copies of the Election Certificate

22. Compartment #1 of Eagle • Remove all ballots from Compartment #1 • Place inside the ‘Write-In” Envelope. • Seal with red-bordered seals. NEVER MIX ballots from Compartment #1 and #2 of the Eagle!!!!

23. Compartment #2 of Eagle • Remove all the ballots from Bin #2. • Neatly stack voted ballots and place inside ballot security case. • Make certain you have removed all ballots from the Eagle! • Place a copy of totals tape in the case and seal it with orange seals supplied by the Board ofCanvassers.

24. Election Certificate • Account for all of your ballots. • Number of ballots cast will need to divided by number of pages you ballot. • Account for all of your ballot applications. • Place 1 copy in BOE envelope and 1 copy in BOC return bag.

25. Unused Ballots • Seal only opened packages of unused ballots in this bag. • Never place voted ballots in this bag or the plastic blue supply box.

26. Board of Elections Envelope • Fill the Board Elections Return envelope. • Place the 1stSigned Copy of the totals tape inside. • Check-off the list on the front.

27. Board of Canvassers Envelope • Use the checklist on the front. • Put keys inside. • See list on front. • Seal it.

28. Close the polling place • Unused ballots & forms. • Unused ballot applications. • Posters and signs issued by the State. • Pens, magnifying sheet, etc.

29. Do not put these in blue box • Voted ballots removed from the Eagle • Forms signed or completed by voters • Voting lists • Street directories • Items issued to you by the Board of Canvassers

30. Seals • Seal the blue supply box(s) with new seals • Write seal #’s on election certificate • Place the Eagle, booths, supply box, and AutoMARK case and table in secure area

31. Pickups

32. Equipment Reminders • In the morning, make sure you plug-in Eagle and check the ballot boxes. • 4 pollworkers must sign the zero tape. • During the day, have the voter immediately pull out any rejected ballots. • If the Eagle is using a lot of paper due to ballot errors, use your judgment as to whether to call to have the paper roll changed.

33. Equipment Reminders • If the Eagle ballot box needs to be swapped during the day, don’t forget to also empty the full one when you close the poll. • In the morning, make sure the AutoMark is turned on. • Run your morning and afternoon AutoMark Verification Ballots • Call Tech Support with any problems (phone # is on yellow ink cartridge installation instructions).

34. The following items will be picked up • Board of Canvassers Return Bag • Board of Elections return envelope • Ballot envelope (Voids, Write-ins, Etc) • All signed ballot applications • Ballot Security Case • Voted ballots with copy of totals tape. • Board of Canvassers Box or Canvass Bag • All voting lists and directories • Rulers, extra signs, etc.

35. Equipment Training for new Moderator’s & Clerks Only Moderator’s and Clerks who worked in the Primary are DISMISSED Don’t forget your election pin!

36. Thank You Read your Books!! Bring your books to the polls with you!! Good Luck!