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Administrative Procedures for Provisional Voting

Administrative Procedures for Provisional Voting. Amy Strange NC State Board of Elections March 14, 2006. Board Member Obligations. Learn and apply the law Train precinct officials Name provisional voting coordinators Secure custody of provisional ballot envelopes Determine eligibility

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Administrative Procedures for Provisional Voting

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  1. Administrative Procedures for Provisional Voting Amy Strange NC State Board of Elections March 14, 2006

  2. Board Member Obligations • Learn and apply the law • Train precinct officials • Name provisional voting coordinators • Secure custody of provisional ballot envelopes • Determine eligibility • Count ballots

  3. 1. Learn and apply the law • NCGS 163-166 and 163-182 • 08 NCAC 10B.0103 • NC Provisional Voting Administrative Procedures ftp://www.sboe.state.nc.us/Provisional/

  4. 2. Train Precinct Officials • 1st choice: correct ballot for everyone • Fail safe measure: provisional ballot

  5. 3. Name a Provisional Voting Coordinator • At least one for each precinct • Precinct expert at: • Trying to find voter’s registration information • Different last name? • Call CBE?

  6. Coordinator should: • Inform voter of right to vote provisionally • Write name in provisional pollbook • Write PIN # on ballot • Attach PIN labels to pollbook, envelope, instruction sheet

  7. Coordinator trained to: • Accept and inspect completed envelope • Is it sealed? • Is update form attached? • Is envelope filled out completely? • Voter should correct any errors before leaving • Keep ballots separate and secure • Keep envelopes sealed • Transport

  8. 4. Custody CBE receives and secures provisional ballots and envelopes • Count envelopes • Compare to provisional pollbook • Signature, date and time

  9. 5. Determine eligibility • Procedures should be consistent, fair, impartial • Only registered voters of the county are eligible • Registered in county and resided there more than 30 days should be counted

  10. Determining eligibility • Out-of-precinct may require partial count—keep these separate • Correct category on envelope • Don’t count ballot if eligibility cannot be determined • DO NOT OPEN envelopes if voter not eligible

  11. 6. Count ballots • Opening envelopes • Check ballot inside • Is PIN # on ballot? • If Primary, does party on envelope match ballot inside?

  12. Partial counts Two counters: one from each political party Board members review Observers may be present

  13. Partial counts State Board orders one process only: Tally sheet DO NOT ALTER VOTES ON ORIGINAL BALLOTS!

  14. Special circumstances • Extended Hours Voters • Separate extended hours provisional ballots from other provisional ballots • Voters must sign separate section of provisional pollbook • Only count if order remains valid at time of canvass meeting

  15. Special circumstances • Absentee voter with ID required • Becomes provisional ballot • Provisional pollbook • Complete envelope • Attach pin labels • Place absentee envelope & ballot in provisional envelope • Store in secure provisional ballot container • Mail voter instruction sheet

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