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2012 S/C Budget Update: Important Dates and Key Details

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orrin
15 diapositives · 280 Views · Sep 02, 2014

This document outlines the critical dates and highlights for the 2012 S/C Budget Cycle, including the timing for first pass budget issuance, adjustments, reviews, and final approvals. It details the process for budget parameter submissions and adjustments by Subcommittees (S/Cs), alongside expected revenue projections and expenses. The budget highlights adjustments, conference revenue expectations, and key recommendations for managing deficits effectively. A thorough review process will ensure all parameters align with TAB approvals, setting the stage for a balanced budget for the upcoming year.

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2012 S/C Budget Update: Important Dates and Key Details
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  1. 2012 S/C Budget Update

  2. Important Dates: 2012 S/C Budget Cycle 12 Apr Staff issued 1st pass target budgets to S/Cs 09 May S/Cs return budgets with adjustments to budget parameters, projects/initiatives and all other adjustments to the base budget 17 May TAB FinCom reviews budgets to date 25 Jun TAB FinCom endorses and TAB approves S/C budget parameters 02 Jul Updated Budgets returned to the S/Cs for final changes 02 Aug S/Cs return Final Budgets to staff 23-24 Aug IEEE FinCom Budget Meeting 30 Sept IEEE FinCom Review 17 Oct TAB FinCom Review Oct IEEE FinCom prepares “Final” Institute Budget Nov TAB & IEEE BoD Approvals

  3. Key Date for S/Cs: 09 May Budget Parameters • *Member & Non-Member Subscription Prices • *Member Fee (Dues Rate) • Publications Page Counts / Number of Issues • Conference budgets • Potential New Publications should have been identified already and in approval process • Projects / New S/C Initiatives • Refine other revenue and expense lines • *These parameters are voted on by TAB in June, therefore they may not be changed After June TAB meeting.

  4. 2012 S/C Budget Highlights • First pass inputs: • Non member price recommendations as per Marketing • Revenue projections based on trending for counts • Non members (adjust for RMPs) • Membership (adjust for ½ yr & other discounts) • Optional member subscriptions • IEL net =$57.9M Includes removal of 20% of gross package product revenue to fund II • ASPP Net distribution to S/C’s – $34.4M (includes IEL) • CP distribution to S/C’s – $19.6M (includes IEL)

  5. 2012 “First Pass” Budget (April 12 view) • Preliminary direct infrastructure allocations • Lower revenue from member and non member subscriptions • Conferences based on 08, 09 & 10 actuals • Committee & other costs reduced • Most cases, inflated 2010 actuals by 6% • Lower than IEEE budget guideline of 10% • Includes new headcount (2.1)

  6. 2012 S/C April View = $1.1M deficit

  7. Variance from 2011 Budget • 2011 S/C Budget Net $2.7M Net Variances favorable/(unfavorable) to 2010 Non Member Revenue ($1.5M) Member Revenue ($1.0M) Bundle ($0.3M), optional ($.7M) TAB Support ($1.8M) Direct Infrastructure & BDRS Allocation ($1.0M) Computer S/C Depreciation & Amortization ($0.4M) Conferences $0.9M Package Product Programs (IEL/ASPP/CP) $1.0M Publications $0.0M • Savings in print costs $0.8 offset by drop in OPC/VPC revenue ($0.3M), Ed HQ per page cost ($0.2M), single copy sales ($0.2M) and Xplore (0.1M) Committee & Other $ 0.0M • Lowered travel (staff & Vol) offset by add’l headcount • 2012 S/C Budget Net (April View) ($1.1M)

  8. Bridge: April View to Current View • First Pass 2012 Budget Net ($1.1M) Changes to April View • Conferences $0.9M • Publication Changes $0.3M • Reduced pages • Member/NM Revenue $0.1M • Committee & Other ($1.0M) • Projects/Initiatives ($0.5M) • 2012 Budget Net as of May 12 ($0.8M)

  9. Proposed Changes • Tech Management has spoken to Staff to close their deficit • ComSoc identified potential improvements of ~$300K; net of ($300K - $400K) • GRS may add projects/initiatives totaling ~$100K (not confirmed) • SMC will add $85K in C&O exps (higher than 10A but much lower than 11B)

  10. 2012 S/C Budget - Items which will change current view • 3/4 of the budgets are still outstanding • 19 S/Cs & co pubs have submitted rates; 19 have submitted at least a prelim budget • Committee & Other • Conferences • New publications ~($130K) • Additional S/C initiatives/Projects • Further adjustments to TAB Support, rent, depreciation, lease expense • S/Cs review operating budgets with AdComs

  11. 2012 S/C Budgets with a Negative Net

  12. S/C Conference Net ($M)(excludes conference publications, includes Computer Society Conf pub Services) Beginning in 2004, the Actual Net Includes the impact of adopting the conference accrual process recommended by the external Auditors.

  13. Society Member & Non Member Revenue Trends Member ($k) Non Member ($k)