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Core Services Strategic Operational Plans

Core Services Strategic Operational Plans. Spring, 2013. Process Going Forward. STEP ONE: Core Services Matrix Each administrative and student support department (including division offices) will complete a core services evaluation matrix.

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Core Services Strategic Operational Plans

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  1. Core Services Strategic Operational Plans Spring, 2013

  2. Process Going Forward • STEP ONE: Core Services Matrix • Each administrative and student support department (including division offices) will complete a core services evaluation matrix. • The department manager and his/her staff will identify core services and rank them accordingly from level 1 (most core) to level 4 (least core).

  3. Estimated Resources for 13-14 • On-going funds for positions and reclassifications: $650,000 (Does not include faculty to meet the Faculty Obligation Number –FON). • One-time funds for capital equipment/site improvement: $750,000 These figures are based on expenditures to date. They could increase or decrease before year end close.

  4. Step 2: Strategic Operational Plan • Answer a series of questions: • What vacancies exist in my department/division or related departments that allow for redistribution of duties or potential reorganization or reclassification? • What technologies have you explored to achieve efficiencies? • What changes in performance and/or reporting requirements have been imposed on your department either internally or externally? • How could you do “whatever it is” in a better, less time-consuming or less expensive way and still achieve the same/almost the same results?

  5. Strategic Operational Plan (continued) • What do you want? Describe your proposal in a few sentences and address the following questions if they apply to your situation. • What is the initial cost, ongoing cost or additional resources needed? • How will the proposal impact the current staff? • What training will be necessary for staff to achieve the change? Is there a cost or can it be done in house? • How long will it take to implement the change (TIMELINE), and what will it cost? • Will policies and procedures have to be changes? If so, which ones? • How will the change impact others? Students, faculty, staff, the public, the high schools, etc.?

  6. Calendar for 2013-14 Budget • May 15: Strategic Operating Plans to VPs/Directors • May 29: VPs/Directors prioritize requests with their units • June 3: Executive Cabinet integrates priorities from VPs/Directors into a priority list for on-going funds and a priority list for one-time funds. • June 10: Final priority list presented to Planning and Budget Committee.

  7. Tentative Budget/Final Budget • Tentative Budget will reflect total on-going amount and total one-time amount • Final Budget will reflect the actual allocations of on-going and one-time amounts.

  8. On-going Process • Update core services matrix annually as part of program review update. • Update strategic operational plan annually to qualify for ongoing or one-time funds.

  9. The End Questions/Concerns?

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