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New School Council Chair Orientation Session September 11, 2012 St. Francis High School 7:00 – 9:00 pm

New School Council Chair Orientation Session September 11, 2012 St. Francis High School 7:00 – 9:00 pm. Gathering Prayer. Superintendent Diduch: We gather together in the peace of Christ All: In the name of the Father, and of the Son, and of the Holy Spirit. Amen.

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New School Council Chair Orientation Session September 11, 2012 St. Francis High School 7:00 – 9:00 pm

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  1. New School Council Chair Orientation Session September 11, 2012 St. Francis High School 7:00 – 9:00 pm

  2. Gathering Prayer Superintendent Diduch: We gather together in the peace of Christ All: In the name of the Father, and of the Son, and of the Holy Spirit. Amen. O God, who calls us into discipleship and remains with us always, grant us your abundant grace that rooted and strengthened in faith, we may bear fruit that will last. Open the eyes of our hearts that we may know the depth of your love for us and may love one another as we have been so generously loved by you. As we fulfill our leadership roles in our communities, grand us wisdom that we may know when to call upon the help of others, strength that we may respond generously to the needs of others, and patience that we may be open to questions and diverse opinions. Through our Lord Jesus Christ, Your Son, who lives and reigns with You in the unity of the Holy Spirit, one God forever and ever. Amen. In the name of the Father, and of the Son and of the Holy Spirit. Amen

  3. The Very Important Role of the School Council Chair • The School Council Chair is the liaison between their school community and their Trustee.

  4. Board of Trustees • Trustees are elected by the public to oversee the work of the district. • “Trustee” comes from the word “trust”. ..the public have placed their trust in the Board of Trustees to ensure that the District is carrying out Alberta Education mandates with respect to the operation of the district and schools in their care. • Trustees respond and consult with parents and want to hear from them on a regular basis. • School Council Chairs and Trustee General Meeting, Parent and Trustee Forums, Help Plan Our Future meetings and specially called meetings (refer page H.4) or on our district website at: http://www.cssd.ab.ca/default.asp?V_ITEM_ID=192

  5. Calgary Catholic School District 2012-2013 Board of Trustees • Mary Martin, Chair, Wards 13 & 14 • Margaret Belcourt, Vice Chair, Wards 4 & 7 • Serafino Scarpino, Wards 1, 2, and Cochrane • Linda Wellman, Wards 3, 5, & Airdrie • Lois Burke-Gaffney, Wards 6 & 8 • Rosemarie Goerlitz, Wards 9, 10 & Chestermere • Cathie Williams, Wards 11 & 12

  6. School Council Chair and Board of Trustees • Trustees schedule regular meetings to meet with School Councils for input, feedback and keeping trustees appraised of the needs of their communities • All information received by a SC Chair needs to be shared at SC meetings. • Any feedback or input from parents, on a any given topic, is forwarded to Trustees (through the SC liaison to the Board – Superintendent Diduch). • School Councils prepare a Year-End Report that is forwarded to the Board of Trustees by September 30 of each year. In Calgary Catholic, this report is forwarded to the liaison to the Board.

  7. Who is School Council? • School Councils are collective associations of parents, teachers, secondary students, principals, staff and community representative who work together to effectively support and enhance student learning. They provide one means for members of the school community to provide advice and consult with the principal and advise the board…. (School Councils in Alberta, page ii) (CSSD School Council Handbook D.1)

  8. Role of School Council Chair • Advise the principal • Facilitate with building community looking to include all voices • Understand local, district and provincial agendas, mandates and concerns and share with school community • Promote parental involvement in the education of their children • Facilitate consultation with parents, seek input and share outcomes with trustees • Engage in consultation with trustees (General Meeting, Forums) and share outcomes with school councils

  9. School Council Mandate • SC work is governed by the • School Act (RSA 2000, Chapter S-3) • Alberta Regulation 113/2007, and • CSSD mandate: SC handbook • Resource links (next slide) • Refer Section K: Appendix A • Refer page D.2 SC Handbook

  10. School Council Mandate (cont’d.) • School Act (RSA 2000, Chapter S-3) http://www.qp.alberta.ca/574.cfm?page=s03.cfm&leg_type=Acts&isbncln=9780779733941 • Alberta Education: • School Councils Regulation http://www.qp.alberta.ca/documents/Regs/2007_113.pdf • Alberta School Council Resource Manual, revised 2007. http://education.alberta.ca/media/464094/scm.pdf • Guide to Education, September 2011, Regulations, page 13-14 School Councils Regulation, AR 113/2007, School Act, Section 22 http://education.alberta.ca/media/832568/guidetoed.pdf • CSSD mandate: • School Council Handbook, www.cssd.ab.ca under Parent Centre / School Councils or http://www.cssd.ab.ca/default.asp?V_ITEM_ID=192 ASCA (Alberta School Councils’ Association) http://www.albertaschoolcouncils.ca/

  11. School Councils as Advisory to the Principal • School councils advise the principal • The key to an advisory role is a collaborative relationship the results in work that benefits students • Important for SC chairs to know the School Act on School Councils, Alberta Education School Council Regulation and information in the District SC Handbook (Sept. 2009 edition) to run effective meetings and know how to direct parents when request(s) come forward. • Important for SC chairs to embrace the full scope of their positions including advisory to their principal, district and government levels. • Remember: Parents look to SC chairs for leadership.

  12. School Councils as Advisory to the Principal (cont’d) • Communication is key – principal and SC chair, executive and school council body come to understand school priorities and work together to support success of intended outcomes (School Three Year Plans). • Important to understand how the school and district operate and communicate these processes to parents.

  13. Executive Positions and Roles • School Council Handbook, D.2. • Principal and SCC/executive consult on setting meeting dates and agenda items. Build consensus before SC meeting. • Principal has final responsibility for all school operations, committees and budget decisions.

  14. School Council Meeting Agenda • In Alberta, SCs are governed by the School Act and Regulations. • Important to establish a process to meet and finalize agenda items. • Agreement needs to be reached before agenda brought to members at large. • Speaking with one voice strengthens a school community and is best for enhancing positive climate and culture. • SC initiatives need to reflect the School Three Year Plan.

  15. INDIVIDUAL TRUSTEE SCHOOL STAFF MEMBER PARENT SCHOOL COUNCIL TEACHER PRINCIPAL AREA SUPERINTENDENT CHIEF SUPERINTENDENT BOARD OF TRUSTEES Communication Protocol School Council Orientation Sept. 13, 2011

  16. Fiscal Responsibility • Principal has all and final responsibility for all school operations including schools councils, fundraising and the collection and disbursement of funds • Fundraising is the end result of conversations about the School 3 Year Plan and program needs within the school

  17. Educational Societies • When the best happens, Educational Societies work to support the work of the SC and the School Three Year Plan. • Under the School Act, SCs are the only legal body that has an advisory role (to the principal and the Board when requested) within a school community. • Refer to Section I: Fundraising for information on Educational Societies.

  18. Questions • All questions are relevant and important. • If your question was not answered in the course of this meeting, using the Feedback Sheet, please provide your name, school and e-mail address with your question(s) and leave on the table when leaving. Alternately, please fax your questions(s) to Luba Diduch at (403) 500-2919 or e-mail at luba.diduch@cssd.ab.ca

  19. Calgary Catholic School DistrictSenior Administration • Gary Strother, Chief Superintendent • Michael Barbero, Superintendent, Area A Schools • Luba Diduch, Superintendent, Area B Schools • Judy MacKay, Superintendent, Area C Schools • Michael Ross, Superintendent, Area D Schools • Dr. Andra McGinn, Superintendent, Specialized Program Schools/Instruction/ Religious Education • John Deausy, Superintendent, Finance & Business/Secretary Treasurer • Mark Rawlek, Superintendent, Support Services • Craig Foley, Superintendent, Human Resources

  20. Thank You!!! • For stepping up to the leadership position. • For working in an advisory role to the principal in working together for creating the best possible learning opportunities for all students in your schools.

  21. Closing Prayer All: In the name of the Father, and of the Son and of the Holy Spirit. Amen. Good and gracious God, your love for us is beyond measure and reaches into all areas of our lives. Continue to bless us with your love and form us as leaders that we may respond to your great gift of love by extending to others the dignity, respect and compassion you have made known to each of us. Bless all members of the school communities in which we serve and help them to grow in love for one another. May all who enter into our schools experience the joy of learning and the warmth of friendship. Bless our families and help us to lead and guide our children by word and example that they may come to know the joy of life with you. Through Christ our Lord. Amen. In the name of the Father and of the Son and of the Holy Spirit. Amen.

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