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Strategies for Preserving Web Resources: A Case Study from the University of Bath

This case study by Lizzie Richmond and Alison Wildish from the University of Bath discusses the importance of web preservation amidst the digital shift. It highlights initial hesitations towards web archiving and stresses the need to recognize the value of preserving digital content for institutional history. By focusing on practical steps, including the development of an online prospectus and strategies for maintaining digital records, the case study provides insights into how educational institutions can manage their web resources effectively. It underscores the collaborative effort required for successful web preservation.

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Strategies for Preserving Web Resources: A Case Study from the University of Bath

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  1. Preservation of Web Resources: Making a StartUniversity of Bath : Case Study Lizzie Richmond and Alison Wildish - University of Bath

  2. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish • Archivist • Background in collection cataloguing and archival administration and conservation • Paper environment • Responsible to the archives – keep them safe and accessible for the future • Web specialist • Background in information technology, web design and development, communication and marketing • Digital environment • Responsible to the user – keep things up to date and useful

  3. Marieke Guy and Brian Kelly (UKOLN): “ We’re doing these workshops on Web Preservation and wondered if you’d be willing to give us a case study about the approach from the University of Bath… ” “

  4. Alison Wildish and Lizzie Richmond (University of Bath): GULP

  5. Initial thoughts…

  6. University Archivist, Records Manager and FOI Co-ordinator Oh no… not this again! Why me? This sounds technical… I’m a paper person I have enough trouble trying to preserve hard copy records without having to worry about the web I can see the value in theory, but in practice it’s too huge I guess it might be a good idea, but no one much cares what I think I am interested though… Now and the past

  7. Web Specialist Head of Web Services EEEEEEEEEEKKKKKKKK!!! In all honesty it isn’t interesting to me… We struggle to keep the site current – never mind thinking about preserving the old stuff I am future watching… need to know what to bring in not how to keep hold of the past Why is it something I should think about now? I’m not really that interested Now and the future

  8. Case Study… The Prospectus

  9. Why the prospectus? • Practice makes perfect • Starting small = less daunting • Everyone has one • There’s strong demand for digital • Raises wide web preservation issues We already have lots in the archives…

  10. 1953

  11. 1960

  12. 1965

  13. 1966

  14. 1968

  15. 1970

  16. 1976

  17. 1982

  18. 1985

  19. 1991

  20. 1994

  21. 1999

  22. 2001

  23. 2004

  24. 2008

  25. Why preserve? What value? • Over 50 years of institutional history • Rise of the logo • Dominance of design • From stuffiness to street cred • Competitive market • Contextually valuable And this is just a ‘snapshot’…

  26. With more and more moving to the web what will we have in 50 years?

  27. Implications for online… The record The publication Print Web Past Web Print Present / Future

  28. We are doing some things… Version controlled information: • Developing an online prospectus • CMS • Wiki However: • Systems could change? • How much would we migrate?  ?

  29. A typical record - online course Latest publications (feed) Core course content NSS data (feed) ? Student reviews (feed) ? Department news (feed) ?

  30. What could that tell us? • How additional data sources affected our recruitment? • Picture of the current climate (our research, what we were doing, how students rated the course) • What was important to the University?

  31. Interesting… but do we need this?

  32. Yes! • Publication and record • Good information management = good management • Our past helps inform our future • WWW.witness • Integral to corporate continuity • Preservation to track progress • Institutional heritage

  33. Considerations… • File formats may change • Equipment may change – do we keep a paper copy of web pages too? • Resource implications – file storage • Who’s responsibility?

  34. Web Specialist University Archivist, Records Manager and FOI Co-ordinator Lizzie Richmond Head of Web Services Alison Wildish What have we learned? • Recognition that web preservation should be addressed to avoid gap in University history • Better informed about differences between printed and web records and their implications • This is worth doing • There’s a lot to think about • We’ll need to work together to succeed • We need a strategy because: • - its important at an institutional level • - consistency of approach will be crucial • - the line between publication and record is blurred

  35. Steps forward… • What do we need to preserve? • How can we preserve this? • Set realistic expectations

  36. Thank you Any questions?

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