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IPSDS & EAMIS System Initiative Briefing April 2007

This presentation provides an overview of the IPSIS & EAMIS systems, updates on accomplished and upcoming work, and key success factors. It discusses the context, approach, and achievements of the project.

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IPSDS & EAMIS System Initiative Briefing April 2007

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  1. IPSDS & EAMIS System InitiativeBriefingApril 2007 Council of Ministers Department for Strategy and Donor Coordination Confidential

  2. Objectives of Presentation • Review Context of IPSIS & EAMIS • Review our Approach • Provide update on work accomplished during first 2 missions • Provide update on work that will be completed during this mission • Discuss Key Success Factors Confidential

  3. Our Context - IPS Council of Ministers Department of Strategy and Donor Coordination (DSDC) Integrated Planning System (IPS) Core Processes Ministry of European Integration (MEI) National Strategy for Development and Integration (NSDI) Medium Term Budgetary Plan (MTBP) Ministry of Finance (MoF) European Integration Government Programme Public Investment External Assistance Line Ministries & Agencies Confidential

  4. Approach Enterprise Architecture Framework Business Strategy IPS Organization Structures/Governance/Business Processes Business Architecture IM/IT Strategy Information Systems IT Architecture SystemsInfrastructure EnterpriseInfrastructure – GovNet/ICT Confidential

  5. December/February – ISPS & EAMIS Accomplishments • Defined Preliminary Scope • Developed Indicative Information Architecture • Developed Indicative Systems Architecture • Defines Business Processes - DSDC owned or involvement • IPSIS - 9 processes • EAMIS - 8 processes Confidential

  6. March/April - IPSIS & EAMIS Preliminary System Design • Develop Requirements– what is to be built • Business / User • Data • System / Technical • Develop System Design • Develop Project Charter - how to manage the project • High level plans to build systems • Cost estimates • Project Management Processes Confidential

  7. Key Success Factors - IPSIS & EAMIS • Government Ownership/Commitment, including project governance • Building DSDC Capacity – DC, Project Management, IPSIS & EAMIS Systems Support, Analysis • Definition of DSDC business processes • Awareness and Understanding of IPS - Communications • User community capacity • Trained & Stable User Community • Leverage success of other system deployments - MoF Treasury System & MEI System • Expand technical capability of Line Ministries & Agencies • Local Infrastructure Support provided by Line Ministries & Agencies • Leveraging existing IT investment by Government & Development Partners • GovNet / ICT • Existing Information Systems - deployed & dormant • Data of high integrity at source • Keep it simple • Start slow – incremental – prototypes – pilots • Use IT creatively – institutionalize the business process • Legislation support • Organic Budget law and Foreign Financing Decree Confidential

  8. IPSIS – Preliminary SCOPE • A “summary-level” MIS to support the Executive/CoM • IPS Business functions supported • Strategic Planning – NSDI, sector strategies • Policy Analysis/Development • Monitoring • Reporting • Evaluation • Secretariat Support to the SPC, GMC and other committees • NSDI, MIP and MMP – the key DSDC “business processes” that IPSIS supports • Ministry-level MIS module – for internal Ministry IPS-related information • Out of scope • Unique/detailed Ministry-level reporting requirements to external bodies • Publications, documentation repository, links to Ministry – DSDC Web site Confidential

  9. IPSIS – Preliminary Scope Inputs • Planned and actual: • Multi-year (7) Macro Indicators – NSDI-based – sectoral and cross-cutting strategies • Multi-year (3) “output” data from MTBP • Annual Macro Indicators from Ministries as per MIP and MMP processes • Macro socio-economic indicators from INSTAT – ongoing • Key selected and/or aggregate sets of commitments and ongoing status information (template-based *) for: • EU Integration • External assistance (from EAMIS) • Public investment • Government Programme • NATO membership • MDG • Annual and multi-year cost data associated with each of the above – budgets, expenditures, projections/forecasts • Goals, objectives, activities, outputs, timelines, budgets, expenditures, issues, other • Level or levels of detail TBD Confidential

  10. IPSIS – Preliminary Scope Outputs • Selected combinations and permutations of “input” data in form of: • Monthly reports • Annual Report –NSDI, other • Ad hoc reports • Ad hoc and canned queries • Scenario/”what if” analyses • Integrated Planning Calendar • Strategic Planning Committee schedule and agendas • By: • Ministry • Strategy • Programme Sector • Development Partner • other Confidential

  11. IPSIS – IndicativeInformation Architecture Public Sector Resource Information DoPA Department of Strategy & Donor Coordination IPSIS External Assistance Indicators Macro Socio-economic Indicators EAMIS INSTAT Macro Program Performance Indicators Treasury Data (Expenditures) Project Status – Government Programme SAA/IPA Commitment Data MTBP Data (Budget) Ministry of European Integration Ministry of Finance Line Ministries/Agencies Confidential

  12. SAA/IPA DB PIM DB INSTAT DB Debt DB MTBP DB Treasury Oracle DB DoPA DB EAMIS DB IPSIS (1) – Indicative Systems Architecture Line Ministries & Agencies DSDC MEI System INSTAT System EAMIS IPSIS MoF Systems DoPA Reports Confidential

  13. EAMIS - Preliminary Scope • EA Business Functions Supported • Policy Development • Strategy Development and Analysis • Programme Development and Analysis • Project - Identification, Appraisal, Review, Approval and Monitoring • Development Partner Analysis & Strategy Formulation • Establishment of Calendar for EA Confidential

  14. EAMIS - Preliminary Scope • Inputs • Project Information - Identification, Appraisal, Review and Approval • Project Monitoring Information - Line Ministries & Agencies, MEI, MoF, Development Partners • Financial Performance • Project Key Indicators • Development Partners’ Strategies and Plans • Outputs • EA indicators for IPSIS, DAC • Reports such as: • EA by Ministry / Agency • EA by Sector Strategy • EA by Development Partner • Development Partner Information for “Value for Money” Analysis & DAC Surveys Confidential

  15. IPSIS EA Indicators Department of Strategy & Donor Coordination EAMIS Project & Financial Monitoring Data SAA/IPA Monitoring Data Programme & Project Data Ministry of European Integration Ministry of Finance Line Ministries & Agencies Project Information Project Information Programme & Project Data DAC / Value for Money / Programme & Project Data SAA/IPA Strategies Development Partners Multilateral Donors EU/EC WB, etc Bilateral Donors Others EAMIS - Indicative Information Architecture Confidential

  16. DSDC Line Ministries & Agencies Development Partners Others MTBP DB Treasury DB SAA/IPA DB PIM DB EAMIS DB IPSIS DB Debt DB EAMIS (1) – Indicative System Architecture MEI Policy Planning Strategy Programme Project EAMIS MoF Reports IPSIS Confidential

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