Introduction to Invoice Processing Maximizes Visibility & Control August 30, 2012

1. Introduction to Invoice ProcessingMaximizes Visibility & ControlAugust 30, 2012

2. Agenda • Introduction to Invoice Processing Automation • Review three key roles in every project • Each roles different interest in invoice automation • Key invoice automation software • How to develop an automation strategy that is right for you • Close / Questions

3. Why invoice automation? • CFO wonders: • $16.67 vs. $3.34 • 4x longer approve invoices • Capture 18% vs. 90% discounts • Struggle with Audit & Archive • AP manager wonders: • Cut supplier calls • Get faster approvals • Identify disputed invoices • Supplier based accruals • AP clerk wonders: • Double my production? • Allocate invoices to multiple cost centers • Seen our last telecom bill • Ever tried to do a 3 way match around here

4. Lack of Visibility into Pending Invoices Suppliers Locations Invoices Approved In the Field

5. Paper-Based P2P Workflow Enterprise Procure-to-Pay Process Sourcing Procurement Invoice-payment Transmit payment Process and approve invoice Resolve exceptions Order delivery (PO, ASN) Send invoice Receive and route invoice 1-3 days 4-7 days 10-50 days 2-10 days 4-7 days 10-50 days 30-127-day cycle

6. Invoice Processing Forrester Research, 2010

7. Goals • Goals • Gain invoice visibility • Reduce data entry costs • Speed approvals • Increase coding accuracy • Enhance reporting & audit • Manage cash more effectively

8. Basic strategy • eInvoicing • Mail room • Scanning • OCR • Automated Workflow • Supplier Portal • Supplier Network ERP

9. Invoice Data Capture EDI / CXML Supplier Network Scan & OCR Supplier Portal Email / PDF Mailroom Services Key from Image / Paper

10. Determining Capture strategies Invoice Volume EDI / CXML Suppliers Supplier Network Supplier Portal Scan & OCR Key from Image Email / PDF Invoices Key from Image / Paper Total Spend

11. Last Question

12. Send Invoice Scan Paper Vendor Portal & Supplier Network Email/Fax EDI/XML Quite often you require the ability to accommodate multiple methods of invoice receipt…. OCR

13. Receive & Route Inbound invoices generate a processing workflow with highly configurable capabilities!

14. Process & Approve Items to approve show up in user’s queue for easy processing and approvals! Also capable through email & portable devices.

15. Transmit Payment Invoice payment information is passed seamlessly to ERP platform and related payment information is returned to archive with invoice data.

16. Reporting Capability/Monthly Accruals Robust and customizable reporting capabilities gain tremendous visibility to your AP invoice payment process.

17. Better Managing AP Productivity AP department “health checks” and workload balancing capabilities are available throughout the solution!

18. Supplier Networks & Portals

19. Next Question

20. Supplier Portal & Networks Advanced Integration Framework Private-Hosted Deployment

21. Supplier Behavior

22. Clear Visibility

23. Data Capture

24. Distributing Invoices to Cost Centers Spreadsheet Invoices

25. Speed Approvals

26. Research • Receiving/Financial Discrepancies

27. IA Reporting • Reporting – activity • Process – thru put • Exception management • Discount capture • List that Kevin gave me

28. Last Question • CFO wonders: • $16.67 vs. $3.34 • 4x longer approve invoices • Capture 18% vs. 90% discounts • Struggle with Audit & Archive • AP manager wonders: • Cut supplier calls • Get faster approvals • Identify disputed invoices • Supplier based accruals • AP clerk wonders: • Double my production? • Allocate invoices to multiple cost centers • Seen our last telecom bill • Ever tried to do a 3 way match around here

29. Solution See - Source - Save

30. Uniqueness Verian Suite Verian Platform Workflow, Business Rules and Policy Enforcement

31. Value

32. Questions? • Kevin Zirkle • kzirkle@verian.com