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New SAC Chair Training

New SAC Chair Training. Thank you for serving!. Handouts. New SAC Chair Training PowerPoint SIP/SAC Timeline Agenda Minutes Punch List Sign-in sheets Bylaws SAC Membership Form SAC Additions/Deletions Monitoring Form Sunshine Law FAQs Definitions Acronyms

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New SAC Chair Training

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  1. New SAC Chair Training Thank you for serving!

  2. Handouts • New SAC Chair Training PowerPoint • SIP/SAC Timeline • Agenda • Minutes • Punch List • Sign-in sheets • Bylaws • SAC Membership Form • SAC Additions/Deletions Monitoring Form • Sunshine Law FAQs • Definitions • Acronyms • Items Omitted: A+ Guidelines, Climate Survey, Election Information

  3. Accessing the SAC Website

  4. SAC Website Tools

  5. SAC Calendar SAC Calendar SIP

  6. SAC Website Tools

  7. A+ Recognition Process A+ Money

  8. SAC Website Tools

  9. SAC Agendas & Minutes • Agenda • Minutes • Meeting Punch List • Sign-in Sheet

  10. SAC Website Tools

  11. Bylaws SampleBylaws

  12. Bylaws • Sample Bylaws come from statute • Sample Bylaws (red items) are the minimum standard; these must be in all schools’ bylaws • Schools can add more bylaws as long as they do not conflict with the red items of Sample Bylaws

  13. Bylaws • Article I: Name • Article II: Purpose • SIP & SAC Funds • Article III: Members • Stakeholders • 51% • Elected vs. Appointed • Majority vote of Quorum • 2 unexcused absences • Article IV: Duties • SIP & SAC Funds

  14. Bylaws • Article V: Officers • SAC Chair & Secretary • SAC Chair is appointed by principal, approved by SAC quorum • SAC Chair provides agenda; Secretary keeps minutes • Article VI: Meetings • 3 days notice of meetings and items to be voted upon • Quorum is simple majority • Minutes must be approved at the subsequent meeting and sent to SIP office • Article VII: Committees • Article VIII: Parliamentary Authority (Roberts Rules of Order) • Article IX: Amendment of Bylaws

  15. SAC Website Tools

  16. Climate Survey • More information in January • Window: Feb 1—March 30

  17. District Advisory Council • Ensure attendance at this monthly meeting • Ensure reporting of DAC minutes • SAC members can share this duty • DAC Website

  18. SAC Website Tools

  19. Elections • More information in March • Window: April 14—May 14

  20. SAC Website Tools

  21. SAC Membership • The SAC Membership must: • be comprised of 51% or more non-Volusia County Schools employees; • consist of a diverse makeup of varied ethnic, racial, and socioeconomic groups; • contain a variety of stakeholder groups including parents, teachers, support staff, students (for middle and high schools), principal, community members, and business partners.

  22. SAC Membership • The SAC Membership Rosters must be updated four times annually • Sept. 17 (to confirm SAC membership for the current school year) • Dec. 4 (to check SAC membership at the mid-year point) • April 2 (to confirm SAC membership before elections) • May 21 (to update SAC membership for the coming year after elections)

  23. SAC Membership • Any member who has two consecutive, unexcused absences must be removed from the membership roster • Each time SAC Membership is updated, two forms must be updated and emailed to the School Improvement Office • SAC Membership Form • SAC Additions/Deletions Monitoring Form

  24. SAC Website Tools

  25. Sunshine Law • SAC meetings operate in the Sunshine; public must be allowed to attend • All meeting agendas, including items to be voted upon, must be shared at least three days in advance with all SAC members(Email) • Meetings must be face to face • Any action involving the expenditure of SAC funds must be voted upon • Any action involving the School Improvement Plan must be voted upon • Voting cannot occur unless a quorum is present • A quorum is defined as a majority of the membership roster

  26. Sunshine Law • Refer to Sunshine Law FAQs • No conversation or communication (verbal or written) may occur between two or more members of a SAC on any matter which foreseeable action will be taken by the SAC. • No SAC member should discuss any SAC issue with a SAC member unless at a SAC meeting • Assume all notes, emails, documents or other records created by a SAC member during or outside of a SAC meeting are a public record subject to inspection by the public. If you create any such record, you responsible for providing the original or a copy of it to school improvement contact for your school.

  27. SAC Website Tools

  28. Trainings • To refer to these training materials, • See New Chairs Training ppt on site • See SAC Chairs Training on site • Possible materials for SAC Binders

  29. SAC Website Tools

  30. SAC Website Tools

  31. Vocabulary • Definitions • Acronym List

  32. SAC Resources SAC RESOURCES SIP TOOLBOX • SAC Quick Reference Info: • Roberts Rules • SACS-CASI • Forms

  33. SIP Toolbox SAC RESOURCES SIP TOOLBOX • SIP Quick Reference Info: • SIP Volusia Toolkit • State SIP Website • SIP Data • SIP & SAC Calendar

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