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Microsoft Excel Fundamentals: Learning the Basics

Microsoft Excel Fundamentals: Learning the Basics. Spreadsheet Application. Mouse Selecting cells Moving or copying cells. Keyboard Name Box. Selecting Cells. Entering Information. Click on cell

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Microsoft Excel Fundamentals: Learning the Basics

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  1. Microsoft Excel Fundamentals: Learning the Basics Spreadsheet Application

  2. Mouse Selecting cells Moving or copying cells Keyboard Name Box Selecting Cells

  3. Entering Information • Click on cell • Enter information and then, tap the ENTER/RETURN Key to advance to the next cell within the same column. Or, tap the TAB key to advance to the next cell within the same row. • Or, click in formula bar • Enter information = Cancel = Enter

  4. Accepting Information • Enter Key • Moves active cell to next available cell within same column • Tab Key • Moves active cell to next available cell within same row • Formula Bar • The current cell remains active

  5. Changing Information • Overwrite contents of cell • Click on cell • Enter new information • Edit by double clicking • Double-click cell you want to edit • Position I-Beam where you want to make change • Change information • Press Enter/Return to accept changes

  6. Text Numbers Dates and Times Formulas Types of Information 1234 10/08/69 =sum(b4:g7)

  7. Numbers • Integers 263 • Negative Integers (30) or -30 • Integers with Commas 1,234 • Decimals 3.154 • Currency Figures $3 or $3.10 • Percentage Figures 30.5%

  8. Adjusting Column Width and Row Height • AutoFit • Position mouse pointer between gray column headers • When East and West arrow appear, double-click • Dialog Box • Format  Column  Width • Format  Row  Height

  9. Excel Magic • AutoComplete • When entering information in consecutive cells in a column, Excel may try to complete the entry • Picking from list Click on entry to accept

  10. Selecting Ranges • Click on first cell • jkj • Hold down mouse and drag

  11. Using AutoFill • Anticipates series and enters information into cells

  12. Creating Custom Lists Window Platform Computers: • Tools  Options  Custom Lists  Click New List Enter information one item per line Mac Platform Computers: • Edit  Preference  Custom Lists Click New List  Enter information one item per line

  13. Using AutoSum • Insert sum of range of cells

  14. Using AutoCalculate • Select range • Displays total in Status Bar • Used for quick calculating

  15. Working with Tabs • Right-click on sheet tab • Insert • Delete • Rename • Move or Copy • Select all sheets…

  16. Formatting Text and Numbers • Formatting Toolbar • Format Cells Dialog Box

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