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eRecruit Update

eRecruit Update. HRMS Unit Liaisons October 16, 2009. Today’s Agenda. Project Scope Highlights Applicant Website Preview Unit Readiness Program Project Scorecard Metrics. Project Scope. For Go-Live June, 2010 Replacing Functionality of Current Applicant Tracking System

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eRecruit Update

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  1. eRecruit Update HRMS Unit Liaisons October 16, 2009

  2. Today’s Agenda • Project Scope • Highlights • Applicant Website Preview • Unit Readiness Program • Project Scorecard • Metrics

  3. Project Scope • For Go-Live June, 2010 • Replacing Functionality of Current Applicant Tracking System • Posting and Filling Regular Staff Positions • Posting Faculty Positions

  4. Project Scope (cont’d) • Possible Future Phases • Non-Student Temporary Positions • Hiring for Faculty/Instructional Positions • Other Job Families

  5. eRecruit Highlights • Heavy School/College/Unit Involvement Throughout the Project • Applicant Experience Website • Fully Customized Version to Support Multiple UM Business Processes • Change Management Plan that Includes Unit Consultant Support

  6. eRecruit Careers at the U Website High Level Demo Matt Snyder

  7. eRecruit Applicant Experience Website Design Team Medical School/Health System: Kevin Bergquist Gwen Kearly Mindy Warden Maria White ITS: Lisa Collins Jamie Croy Ann Tuttle Karen Sloan CEW: Valerie Eaglin Law School: Rosa Peters Bargained-for Staff: Angela Law UHR: Katie McCollum Venus Gregory Michelle Kinker Tiffany Kulpa Jane Miller Shawn Sieg Matt Snyder

  8. Applicant Website Screenshots • Not included in printed slide packet as a measure of version control • The site is in the early stages of development and may have to be altered

  9. Unit Readiness Program • Goal: To provide dedicated project support and collaboration with Units to ensure full engagement and successful implementation.

  10. Unit Readiness Program • Requires Unit Leadership commitment & support • Dean or Director assignment of Unit Readiness Coordinator (URC) • Dedicated eRecruit Consultants • Collaboration to prepare each Unit • Business Processes • Toolkit • Training • Communication • Implementation • Unit Scorecard to track progress

  11. Unit Readiness Program • General Timeline • November, 2009: Request for URC • Mid-January, 2010: Consultant & URC Kickoff • February-March, 2010: Business Process Work • April-May, 2010: Communication, Training • June, 2010: Go-Live

  12. eRecruit Project Score Card

  13. Metrics • Project delivered on-time and on or under budget • At least 80% of the design features requested by stakeholders have been incorporated • 100% of units have been provided a consultation and access to readiness tools • At least 80% of the units have utilized the checklist to review/redesign business processes in preparation of eRecruit go-live • Data conversion from eMploy to eRecruit allows departments to access existing records

  14. Questions?

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