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From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP

From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP. t + 12 months. EURESEARCH-Support. From Project Idea to Project Management. t=0. Build a Proposal. Sub- mission. Project Idea. Project Preparation. How to negotiate. Project Management. Evaluation.

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From Project Idea to Project Management Dr. Patrick Furrer, ICT NCP

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  1. From Project Idea to Project ManagementDr. Patrick Furrer, ICT NCP

  2. t + 12 months EURESEARCH-Support From Project Idea to Project Management t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  3. Project Idea • Who can participate in FP7? Any legal entity established in a Member State (MS), associated country (AS) or in a third country • How many project partners do I need? At least 3 independent legal entities from different MS or associated country • Who is entitled to funding? Same as above, except USA, Canada, Japan, South Korea, Australia, New Zealand

  4. Project Types* • Collaborative projects • Large Projects • Small Projects • Networks of Excellence • Ideas Starting & Advanced Grants • Marie-Curie Fellowships • Integrated Infrastructures Initiatives,Research for the benefit of SMEs, SICAs, etc • Coordination and Support Actions (for all FP7) *… also called “funding schemes”

  5. Cooperation – example project AMI - Augmented Multi-party Interaction Description: Exploitant des technologies avancées, AMI permet notamment d’enregistrer des réunions ou des vidéoconférences afin d’y retrouver rapidement différents types d’information au travers d’interfaces personnalisées Données du projet • Projet intégré IST • 15 partenaires, 9 pays dont CH: IDIAP, FastCom, Spiderphone • Budget : 17 M€ Contribution européenne: 13 M€ • Coordination: IDIAP, Martigny, Hervé Bourlard www.amiproject.org

  6. Cooperation – example project Description: création d’une communauté de transformation et de production de savoir dans le secteur de la chaussure, visant à • Améliorer le confort • Réduire l’impact environnemental • Se centrer sur les préférences du client Données du projet: • Priorité: NanoMatPro • 54 partenaires, 3 de CH: SUPSI, Bally & Concentris • Durée: 2004-2008 • Budget: 10.4 M€ • Coordinateur: Confédération Européenne de l’Industrie de la Chaussure, Belgique http://www.CEC-made-shoe.be

  7. Cooperation – example project DYLAN: Etude des différents modes de penser, d’argumenter et d’agir contribuant à la construction et au transfert des connaissances dans la diversité des contextes économiques, politiques et éducatifs. Données du projet • Project intégré Sciences Humaines et Sociales • 20 partenaires de 13 pays, dont UNIL, UNI Genève, Uni Bâle, Sciprom • Budget : 5 M€ • Coordination: Univ. De Lausanne, Anne-Claude Berthoud

  8. Cooperation – example project Project type: STREP Duration: 36 months Budget: 3 M€ Coordinator: HES-SO www.perplexus.org

  9. Cooperation – example project • Network of Excellence on Foundations, Software Infrastructures and Applicationsfor large scale distributed, GRID and Peer-to-Peer Technologies • 120 researchers 160 PhD students • www.coregrid.net

  10. Cooperation – example project INTELLIDRUG – Controlled Drug Delivery Description: Dispositif sur un dentier pour administrer des médicaments dans la cavité buccale Données du projet: • Priorité: Technologies de al Société de l’Information • 15 partenaires, incl. Valtronic • Durée: 2004-2006 • Budget: 2M€ • Financement Valtronic: 50% • Coordination: Asuta (Israel) www.intellidrug.org

  11. PEOPLE – example project HIM – Highlights in Microtechnology Description: Ecole d’été en microtechnique, dans les thèmes de communication satellitaire, sciences de la vie, micro-dispositifs pour satellites et micro-optique Données du projet • Type: SCF / Marie-Curie • 3 partenaires dont 2 Suisses: IMT, Uni-Neuchâtel et FSRM, Neuchâtel • Durée: 2006-2009 • Budget : 390 k€ • Coordination du projet: IMT, Uni-NE, L. Vaccaro www.highlights-microtech.org

  12. Description: MULTIWAVE aims at developing a compact, cost-effective light source suitable for deployment in current and future broadband optical networks. CAPACITIES – example project Project Data • CRAFT Project • 6 partners, 2 from CH: ETH Zurich & Time Bandwidth Products • Duration: 2 years • Budget : 1.9 M€ • Funding Ind/SME: 50% • Funding ETH: 100% • Coordination: ETH Zurich

  13. Example of Support Action Ideal-IST: Your worldwide ICT PartnerSearch Network • Specific Support Action (SSA) • Worldwide network and ICT Support Services • Operational from 1996 • Supported > 2000 consortia to find partners • Quality Check of your project idea www.ideal-ist.net IDEAL-IST is funded by the European Commission

  14. t=9 month t=36 - 48 month EURESEARCH-Support From Project Idea to Project Management t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  15. Project Preparation Does my project idea fit into FP7? • Cooperation is (mostly) top-down Call Fiches (early publications) describe: • Research themes open for project in FP7 • Funding schemes (project type)

  16. FP7 – Partner Search • Personal contacts • European conferences linked to FP7 • European Infodays to calls on FP7 • Cordis project database for experienced partners • http://cordis.europa.eu/fp6/projects.htm • Existing partner search facilities (NCP networks) • www.smesgohealth.org • www.ideal-ist.net

  17. t=9 month t=36 - 48 month EURESEARCH-Support From Project Idea to Project Management t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  18. Build (Write) a proposal • Which documents are important? -> Work programme -> Official Cordis Call Fiche -> Guide for Applicants http://cordis.europa.eu/fp7 • Criteria of importance for success? -> Formal criteria -> Scientific/technological excellence -> Quality & efficiency of implementation & management -> Potential impact

  19. Projects Preparation - Costs Eligible costs • Occur during the project • Usual accounting and management principles apply • Must be recorded in the accounts • Used for the sole purpose of achieving the objectives of the project Non eligible costs • Identifiable indirect taxes; e.g. VAT • Exchange losses • etc. Eligible cost=Direct cost+Indirect costs (overhead)

  20. FP7 Reimbursement Rates

  21. PEOPLE – financials • Researchers: + expenses related to travel + expenses being away from home + expenses attending interviews for the following job • Institutionsreceive up to €600/month - Figures are indexed to the cost of living in the country

  22. t=9 month t=36 - 48 month EURESEARCH-Support From Project Idea to Project Management t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  23. Proposal Submission • During an open ‘Call for Proposal’ • Every call comes with a work programme -> detailed & specific description of particular topics -> criteria regarding size of consortium, funding schemes etc. • Calls are published on CORDIS -> find a call! • and on EURESEARCH -> all open calls!

  24. http://cordis.europa.eu/fp7/dc/index.cfm Con-nect to the indi-vidual call infor-mation IDEAS CAPACITIES COOPERATION PEOPLE

  25. Submission • How and where do I submit the proposal? Electronic Proposal Submission Service (EPSS) • -> online preparation only • -> Electronic submission only • -> Pre-registration mandatory • -> The EC assigns each proposer aProposer Identitification Code (PIC)

  26. t=9 month t=36 - 48 month EURESEARCH-Support From Project Idea to Project Management t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  27. Proposal Eligibility Individual evaluation Ethical Scrutiny (if needed) Consensus Thresholds Applicants informed of results of expert evaluation* Panel review with hearing (optional) Ethical Review (if needed) Commission ranking • invitation to submit second-stage • proposal, when applicable Negotiation Commission rejection decision Consultation of programme committee (if required) Applicants informed of Commission decision Commission funding and/or rejection decision Evaluation

  28. t=9 month t=36 - 48 month EURESEARCH-Support From the Project Idea to the Project Mgt t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  29. Negotiation • Successfully evaluated proposals are negotiated • Usually a process between a project officer (PO) and the coordinator or the core-team • Clustering/concertation possible • Budget ceiling • Rewriting/revising the Description of Work or the so-called Technical Annex from the Part B • The terms & conditions in: • Grant Agreement (EC & Consortium) • Consortium Agreement (signed by partners only)

  30. t=9 month t=36 - 48 month EURESEARCH-Support From the Project Idea to the Project Mgt t=0 Build a Proposal Sub-mission Project Idea Project Preparation How to negotiate Project Management Evaluation

  31. Project Management • Scientific & Administrative coordination • Coordination needs experience • Management costs < 7% • Responsibilities of the Coordinator • Direct and regular liaison with the EC • Monitoring and reporting • Grant and Consortium Agreement management • Meetings planning and organization • Decision-making and managing risk

  32. Euresearch Network / Services

  33. Euresearch - The network Swisscore Brussels Zürich St. Gallen Basel Headoffice Bern Neuchâtel Bern Luzern Fribourg Lausanne Lugano - Ticino Genève Regional Offices: Generalists, Admin, Legal & Financial Support Head Office: Specialists, Scientific and Strategic Support SwissCore: Lobbyists, Brussels contacts & meeting space

  34. Euresearch services Information and Training • Euresearch WEB www.euresearch.ch • Euresearch INFO www.euresearch.ch/newsletter • Euresearch E-ALERT www.euresearch.ch/e-alert • Euresearch EVENTS www.euresearch.ch/events

  35. Euresearch Services Advising and Support • Helpline info@euresearch.ch • Partner searchhttp://www.euresearch.ch/index.php?id=partner • Project pre-screeninghttp://www.euresearch.ch/index.php?id=51 • Intellectual Property Rightshttp://www.euresearch.ch/IPR • Administrative supporthttp://www.euresearch.ch/ro

  36. Upcoming Euresearch Events Mai 2008 • 29.05 in Lausanne: Health in FP7 June 2008 • 02.06 in Basel: Health in FP7 • 03.06 in Zürich: New Frontiers New Challenges • 06.06 in Bern: Initial Training Network (ITN) call 2008 • 19.06 in Bern: SwissAeroDay • 24.06 in Bern: Infoday Food, Agriculture, Fisheries… www.euresearch.ch/events

  37. Your homework now! • Check Insiders‘ infos from this presentation • Visit the www.euresearch.ch website • Profile yourself on Euresearch.ch: http://www.euresearch.ch • Register for a specific event on:www.euresearch.ch/events • Surf on FP5-FP6 projects DB: http://cordis.europa.eu/search/index.cfm?dbname=proj • Register to be an evaluator:http://cordis.europa.eu/emmfp7/ • Contact us:http://www.euresearch.ch

  38. Thank you very much for your attention!

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