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How to Add ALT Tags to PowerPoint Presentations for Accessibility

Learn how to include ALT tags in your PowerPoint presentations to enhance accessibility for individuals using screen readers. ALT tags describe important images in your slides, ensuring that visually impaired users receive the content intended. We will discuss what a screen reader is and provide step-by-step instructions to add ALT tags for both web presentations and standard PowerPoint slides. By following these guidelines, you'll create more inclusive presentations and earn extra credit points for your efforts!

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How to Add ALT Tags to PowerPoint Presentations for Accessibility

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Presentation Transcript

  1. Adding ALT Tags To PowerPoint Presentations

  2. What is an ALT tag? • It describes the graphic used in your presentation to people using screen readers. • You only need ALT tags for those images that are important to your presentation

  3. What is a screen reader? • It is a device used by people who have severe visual impairments to read the screen of the computer. • JAWS is one example of a screen reader

  4. Example Page Mary had a little lamb, little lamb, little lamb Mary had a little lamb, its fleece was white as snow

  5. Adding the ALT tag for the web • Right-click on the picture

  6. Adding the ALT tag for the web • Right-click on the picture • Click on “Format Picture…”

  7. Adding the ALT tag for the web • Right-click on the picture • Click on “Format Picture…” • Click on the “Web” tab

  8. Adding the ALT tag for the web • Write a short description of the picture • Click “0k”

  9. Adding the ALT tag for the web • You have added an ALT tag and earned 1 extra credit point! • YOU won’t be able to see your ALT tag unless you convert your PowerPoint presentation to the web. • Go to the next slide to see another way to add ALT tags to presentations

  10. Adding the ALT tag for the presentation Mary had a little lamb, little lamb, little lamb Mary had a little lamb, its fleece was white as snow

  11. Adding the ALT tag for the presentation • To do this, we are going to use a “hack” (a technical term)

  12. Adding the ALT tag for the presentation • Click the Insert menu at the top of the screen • Click “Text Box”

  13. Adding the ALT tag for the presentation • Click the Insert menu at the top of the screen • Click “Text Box” • Notice how your cursor changes, click on the picture

  14. Adding the ALT tag for the presentation • Type your ALT tag on top of the picture • Highlight the ALT tag text Leaping little white lamb

  15. Adding the ALT tag for the presentation • Type your ALT tag on top of the picture • Highlight the ALT tag text • Click the “Font Color” button Leaping little white lamb

  16. Adding the ALT tag for the presentation • Change the font color so that it matches your background • Move the text so that it disappears Leaping little white lamb

  17. That’s it • The screen reader will read the invisible text even though others can not see it. • …and even if your presentation is NOT converted to a webpage.

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