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2012 budget report, draft budget request for 2013 and future outlook

CAST FRC-D 2013-035. 2012 budget report, draft budget request for 2013 and future outlook. Martyn Davenport 18 June 2013. 2012 Budget report  . 4 He High Sensitivity run 2012 budget report Magnet operation costs 2012 The status of the CAST Common Fund end 2012.

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2012 budget report, draft budget request for 2013 and future outlook

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  1. CAST FRC-D 2013-035 2012 budget report, draft budget request for 2013 and future outlook Martyn Davenport 18 June 2013

  2. 2012 Budget report   4He High Sensitivity run 2012 budget report Magnet operation costs 2012 The status of the CAST Common Fund end 2012

  3. Program for 2012 - 4He high sensitivity run • Remove 3He from CAST and store in transport bottle for shipment back to LLNL • Thanks to TE-CRG cryolab! • 2M$ 3He safely transferred andstored • Cut trees to clear line of sight for sun filming • Check alignment of XRT/CCD with laser (magnet warm) • Sun filming • Add 300 mbar 4He Cool-down magnet • Insert new GRID in tracking/ test (1st time since 2002) • Data taking 4He new GRID in tracking program • Sun filming in September • Upgraded system but weather poor • Continued data taking • End data taking start of intensive tests • Last time He gas in cold bore • Tests for CFD analysis & data anaysis • Full survey GRID (aide and collaboration of CERN surveyors excellentrecord 3.5d) • Remove SSMM detectors and check alignment XRT/CCD with laser (magnet cold) • Forced warm up of the magnet to ambient temperature by mid-December • Prepare to open cryostat early in 2013 before LS1

  4. 2012 Budget report • 2012 is the first year of the Addendum No4 concerning the Phase IV (2012-2014) • Contributions for the Phase IV are detailed in the table below.

  5. Phase IV - Contributions table Cash+ In Kind + Special =Average of 380 kCHF / year

  6. 2012 -2014 Manpower and Team leaders

  7. Status end 2011 • Balance 137.4 kCHF • Outstanding contributions 105.8 kCHF • To be carried on into 2012-2014

  8. Contributions 2012 • Contributions in 2012: • CASH 118.3kCHF (plus 17.58 kCHF reimbursements) • In-kind contributions 109.9kCHF • Total for 2012 228.2kCHF (compared to 368.8 kCHF promised in Add No 4) • Over-page details of contributions

  9. Contributions 2012

  10. Expenditure 2012 • Expenditure reached 86% of the 2012 Budget estimate • Over-page details of expenditure

  11. 2012 detailed budget versus actual expenditure

  12. 2012 detailed budget versus actual expenditure (cont.)

  13. Outstanding contributions end 2012

  14. M&O B a) • a) Detector & sub-system M&O

  15. M&OB • b) Detector & subsystem investment, development, construction, testing, installation & alignment. • Quite large investments made…

  16. Summary M&O A & B Contributions 2012 • Total contributions in 2012 were 373.1 kCHF

  17. Magnet Operation in 2012

  18. Status Common Fund end 2012 • Balance 69.9 kCHF • Outstanding contribution 303.3 kCHF • Balance was low • Prefer to keep a buffer of >100kCHF • Outstanding Contributions extremely high • Main causes: • Institutes awaiting signing of Add No4 • Financial constraints at home

  19. Draft Budget request 2013 Schedule 2013 Experimental Program Draft Budget request Overall financial situation

  20. Schedule 2013 • Start the repair of the helium gas leak from the cryogenics cooling circuit on top of the MFB • 2012 - losing 60m3/day of cold 4He gas – the escaping gas mostly recovered to balloons) • Open the MRB end of the cryostat & slide back the large MFB bellows • Thanks to TE-CRG • Separate the 3He gas lines from the cold bore • Remove the x-ray cold windows • Replace with open flanges linking cold bore vacuum to detector lines • Add new temperature probes to improve magnet temperature monitoring • Strengthen welding of XRT platform to accommodate new heavy shielding • Thanks to EN-MME • Dismount definitively the pn-CCD detector • Close up the cryostat • Pump down cryostat - 10 days ago • Some small leaks but eventually cured without reopening • Thanks Jean-Michel Laurent (TE-VSC retired) Today !

  21. Schedule (cont) • Complete mechanical repairs on cryogenic compressors (TE-CRG) – vibration problems • Dismount the MPE XRT and send to PANTER for calibration • Cool magnet- mid July • Test magnet 13kA , then magnet temperature systematics tests (new temp probes) • Install new SRMM detector and new heavy shielding • Install Low Energy detector(s) on vacant beam port • Full survey GRID measurement (counterweights to simulate loading when data taking) • 3-4 weeks Solar tracking (tests & or data taking) with Low Energy detector(s) and SRMM (also SSMM (S5)) • Reinstall MPE XRT • Realign XRT with laser • Install new InGrid detector on XRT and align both together • Commission InGrid and also install the SSMM with new VETO counter at the other end • Commission all detectors • Short data taking run in November • (The new XRT from LLNL will not be installed in 2013)

  22. Draft Budget Request 2013 • Budget to fulfil schedule above • Reduced from 355 kCHF(in Add No4) to 301 kCHF • In order to take account of changes in planning • Calibration of existing XRT late in the year • No installation of new XRT in 2013 • Reduced data taking period • Less subsistence required • In 2012, the expenditure was very similar ………at 296 kCHF • Detailed budget request over-page (compare to Add No4 )

  23. Detailed 2013 budget request

  24. Overall Financial Situation • Addendum No 4 signing phase - ~ 60% Institutes have signed • (see overpage) • Only 59.5 kCHFin Cash Contributions in 2013 so far due to late completion of Add No 4 • At the end of 2013 with no further Contributions to the Common Fund… • Balance will be -116 kCHF • We will come back to this in the financial outlook for Phase IV

  25. Overall Financial Situation • Addendum No 4 signing phase - >60% Institutes have signed • (see overpage) • Only 59.5 kCHFin Cash Contributions in 2013 so far due to late completion of Add No 4 • At the end of 2013 with no further Contributions to the Common Fund… • Balance will be -116 kCHF • We will come back to this in the financial outlook for Phase IV

  26. Future Outlook – Vacuum Running Experimental Program - Phase IV Financial Outlook for Phase IV

  27. Experimental Program - Phase IV • 2013 • XRT support platform • Strengthened to accept the 750kg of extra shielding. •  New detectors & Upgrades: • New SRMM, culmination of a long development for CAST – perhaps nearing the ultimate background levels for this type of detector on CAST. Small delays in construction but will be installed and ready by end August 2013 • InGrid detector with outstanding potential both at sub-keV and keV energies, will need extensive commissioning as the CAST environment is hostile compared to the laboratory. Integration with the safety interlocks of XRT vacuum system is non-trivial. 2013 will be mainly for commissioning. • The SSMM will have a quasi-complete veto counter coverage - which should bring the background down to the effective minimum for this generation of MM and better than the existing XRT-pnCCD.

  28. Experimental Program - Phase IV • Optics • The existing MPE- XRT will be recalibrated at PANTER down to low energies (necessary for sub-keVPhysics) • It was unfortunate that the access to PANTER is late in 2013 but we are very fortunate to have any access at all in 2013 (thanks to H Brauninger). • MPE-XRT ready for alignment in CAST by early October 2013. Then together with InGrid for a new campaign of measurements . •  CAST foresees operating with 2 XRT’s for the first time but the new XRT for the SR side is now not due in CAST until mid-2014 •  In view of the changes to the delivery times of Detectors and Optics: • CAST will adjust the schedule to maximise the time to test and commission detectors whilst awaiting the final complement of detectors and Optics. • In particular, CAST intends to exploit the month of September 2013 for first LE tests & data taking • Test one or more sub-keV detectors using the vacant beam ports of CAST whilst the XRT is calibrated. • This will provide a first look in the sub-keV range. • Candidates for these tests include a SDD detector and the InGrid if ready, • In parallel the new SRMM (and perhaps the SSMM) can be commissioned in realistic conditions.

  29. Experimental Program - Phase IV • CAST in 2014 • The final schedule for the year 2014 depends on the new XRT calibration (and LE test runs and data taking in 2013) • Currently, XRT calibration scheduled for May-June 2014. We will try to advance it. •  5-7 months data taking should be possible (but only 3 months with the new XRT). • Which is to be compared with 9 months planned for the axion physics in Phase IV of CAST. • This may therefore necessitate a future request for further running in 2015. • 2014 will be a very heavy year for CAST LS1

  30. Financial Outlook for Phase IV • First consider the contribution so far in 2013 • Estimated extra spending to end 2013 ~ (170kCHF +19.4kCHF commitments) • To restore CAST finances back to our model of 100kCHF buffer at the end of 2013: • Need Additional Contributions of 215.8 kCHF • CAST should be able to an achieved this easily with: Either the Outstanding Contributions from end 2012: • Outstanding Contributions (OC) start of 2013 303.3k CHF • OC on 11.06.13 (now repayments by GD(25k) and UZ(10k)) 268.3 kCHF Or • Total Contributions still outstanding from the year 2013 ~ 280 kCHF

  31. Conclusions • CAST has accumulated some delays in the quite ambitious transformation into Phase IV • 2013 will be largely commissioning new or upgraded systems with a few weeks –> 1 month axion/LE data taking possible November/December. • There could also be 3-4 weeks of ‘first look’ at the sub-keV region in September • At the end of 2013 CAST will have 3 out of 4 beam-lines fully commissioned • In 2014 we will take data on Axions and Chameleons awaiting the arrival of a second XRT • After its integration we will have 3 or more months data taking with the full complement of detectors. We had planned for 9 months. • In order to make this possible….. Add No 4 needs to be pushed to completion

  32. Completing Add No 4 ……… • …..feels to me at least, • a little like the punishment of Sisyphus • All Institutes are urged to: • Complete the signing of Add No 4 • Remove this obstacle, • Start sending in contributions • Both past & present • Let the Physics Program begin • Properly funded and supported Add No4

  33. Thank you for your attention

  34. Greek Delegation Contributions - history • At present date: • Contributions for 2012 (150kCHF) and 2013 (150kCHF) are outstanding

  35. Completing Add No 4 – felt like …… • ………the punishment of Sisyphus • All Institutes are urged to: • Complete the signing of Add No 4 • Start sending in Contributions (past & present ) • So that the Physics Program • Can be well funded and supported • Add • No4

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