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GD Functionalities

This document outlines the functionalities of the ITU Global Directory (GD) Management and TIES Management systems as of November 2009. Key features include data management for ITU member states, sector members, and organizations, with capabilities to track changes, automatic notifications, and extensive reporting. GD allows easy searching and sorting of contacts, and the ability to export data in multiple formats. TIES Management enhances user management and automated account creation. Comprehensive historical data and statistics are also maintained for user convenience.

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GD Functionalities

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  1. GD Functionalities 12 November 2009 Rodolfo La Pietra <rodolfo.lapietra@itu.int> SG/IS/ASD International Telecommunication Union

  2. GD Functionalities Global Directory Management TIES Management GD Map

  3. GD Management • Data Management • GD=Master Database for ITU Membership • ITU Member States • ITU Sector Members/Associates , Regional/International Organizations • Permanent Missions • BR (ITU-R) TSD+SSD (mailmerge) • ITU staff, Retraités, CEO, Ministers ...

  4. GD Management • History & Archive • Reports (full GD in PDF + HTML format) • Changes (Company, Contact, Addr, Fax...) • Automatic messages • Changes (now, today, Last week,...) • Inconsistencies • Confirmation (automatic denunciation) • Warning (denouncing today, next week...)

  5. GD Management • >120 Lists (easy upgrade) • Search by Company, Last name, Country, Region • Sort by any displayed field • Selection by region, language, ... • Addresses for Mailmerge (Fax, Address...) • Export to Excel/Text/XML/Unicode/Label... • Statistics, Totals • Full Profile (company, contact, country)

  6. GD Management • Key Points for users : • Flexible & Quick Response to User Needs • 5’ to 1h : • create a new list/table • add a field to a table • 1 minute : • create a set of data with • Automatic email if changes • Read/Write access by group • Secure(who did what and when) • History, Archive, Statistics, ...

  7. TIES Management • Data Management • Users (for Doc Access, Mailing Lists, Email) • Replicated in Active Directory every hour • Groups (for Doc Access, Mailing Lists) • Replicated in Active Directory every hour • Mailing Lists • Notifications

  8. TIES Management • Web Automated Account Creation • Runs every 15 minutes (fully logged) • Email checked • Confirmed by Focal Point • Request Status screen

  9. TIES Management • User disabled automatically if : • Expired • Password not changed • Company has Denounced NB: can be restored (not yet deleted)

  10. TIES Management • Focal Point screen • Check & Delete Users in the same company • Lists available in the GD Map

  11. GD Map • One screen to access all functionalities • http://www.itu.int/gd • All lists (>120) with various interfaces • 3 Logins : • GD+TIES Data Management “Login” • TIES “Account Login” • TIES “Email Login” • FAQs • Documentation

  12. www.itu.int/gd

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