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Enhancing International Relations Offices: Roles and Responsibilities in the Bologna Process

This workshop focuses on the organizational structure and key functions of International Relations Offices (IROs) at the University of Maribor, with a specific emphasis on their involvement in the Bologna Process. Participants will explore vital phases including idea generation, network building, application processes, development, implementation/accreditation, and sustainability. The session highlights best practices for collaboration, preparation of documents, technical support for projects, and the limits of IROs. Engage with experts and peers to enhance your understanding of effective international cooperation within higher education.

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Enhancing International Relations Offices: Roles and Responsibilities in the Bologna Process

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  1. WORKSHOPOrganization and Role of IRO’s and Study Affairs OfficesOrganization and Role: International RelationsOfficeUniversity of Maribor,July 2007

  2. TASKS OF IRO REGARDING BOLOGNA PROCESS - PHASES • Idea. • Network building. • Application. • Development. • Implementation/Accreditation. • Sustainability. • Idea. • Network building. • Application. • Development. • Implementation/Accreditation. • Sustainability.

  3. ORGANIZATION OF IRO AT UM • Organigramme: • http://lpt.uni-mb.si/bbr/bbr/sistemizacija/docs/indeks.php

  4. IDEA

  5. NETWORK BUILDING • Seeking for potential partners using existing contacts and opening new contacts – development of presentations, participation in academic fairs, visiting international conferences • Preparation of meetings, providing of funds for preparatory visits • Eventually: proceedings for network agreements

  6. APPLICATION • Advice regarding thechoice of the programme/call for applications • Providing application forms from the different programmes • Helping out in the process of filling-out application forms (rules, supporting documents, English, terminology, calculations, eligibility) • Providing of documents on grant applicants (legal identity forms, financial forms) • Verification of application before signature • Watching the deadlines • Sometimes: filling – out the complete application

  7. DEVELOPMENT • Preparation of meetings • Advice regarding proceedings, rules, bodies • Technical support (communication; verification of documents; organisation of events – arrival, stay, departure; administrative tasks) • Providing models of good practice/experts • Supervision of project phases (deadlines, eligibility of expenditures, seeking for the best subcontractors) • Support in preparation of implementation phase

  8. IMPLEMENTATION/ACCREDITATION • Preparation of documents • Communication (contact between players) • Organisation of events • Support in report preparation • Verification and forwarding of documents for accreditation (on national level done by study affairs offices)

  9. SUSTAINABILITY • Dissemination • Organisation of mobility/events • Support and advice for following projects – making proposals

  10. LIMITS • IROs cannot carry contents of projects/programmes • IROs are not academic staff – academic affairs belong in the competence of the academic staff (project coordinator) • IROs do not print money “We do the impossible at once, miracles take a little time”

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