Purpose of this Document • Introduce a tool for collaboration across space and time (QuickPlace, abbreviated “QP”) • Explain some of the features that make it distinct from other collaborative tools • Motivate its use Executive Summary QuickPlace provides web-based, platform independent access to a place where web content can be stored and used by non-experts. It provides tools for teams to interact, workflow processes, document revision control, and customized levels of access. Most importantly, it is easy to learn and use.
Definitions • Groupware is technology designed to facilitate the work of groups. • QP belongs to that class of groupware which relies on computer networks to allow groups to communicate, cooperate, coordinate, solve problems, compete, or negotiate • Collaboration is the act of shared creation or shared discovery.
What is QuickPlace? • QuickPlace is groupware that empowers users to create an online collaborative workspace. • QuickPlace provides “instant collaboration”. It lets you easily create shared workspaces on the Internet or on an intranet, without any specialized technical knowledge. • The challenge of collaboration is to address user needs of the type expressed in the following statements: • I need to find people who can help me do my job. • I need to let others know about this issue, and my opinion about it. • I need to know who handled this issue the last time and what they did. • I need a single place to organize status for things I'm involved in. • I need a way to track the value of this information now and in the future.
What Can it Do? • With QuickPlace, anyone with a Web browser can • effortlessly create online meeting and collaborative applications to • work together • share ideas • ask questions • find answers • form communities • electronically interact with a geographically disconnected person or group of people as though they were not separated • exchange information and create knowledge, whether in real time (synchronous collaboration), or episodically, over a period of time (asynchronous collaboration) • No special clients needed (platform independent access)
Benefits of Using QP • QuickPlace provides a rich set of features closely linked to the goals of people collaborating in teams. • It is easy to use and customize for quick and easy teamwork • inexpensive to license, easy to install, and makes it easy to create Places. • self-regulating—it allows companies to become more distributed and workforces to become more flexible. • You can develop and reuse tools and content with PlaceTypes • It help you maintain or improve corporate standards. • You can reduce team setup time. • It ensures access to available resources.
Benefits of Using QP2 • It ensures secure collaboration, both asynchronous and synchronous. • Discussions track issues as they develop over time. • E-mail notification alerts users that something new requires their attention. • Real-time chat provides immediate communication in context. • It is ready to integrate into enterprise applications • Built-in workflow and document management integrate into enterprise platforms.
Benefits of Using QP3 • It is URL-driven, and ready to integrate into directories • You can edit MS Office documents in their native format. • You can send e-mail directly into QuickPlace, regardless of platform. • QuickPlace’s import options make content accessible to anyone with a Web browser • Round-trip editing allows content to be created and edited in its original format • Minimizes many copies of large documents often seen with e-mail-based collaboration
People need a virtual meeting place to share things… • Knowledge , and the people who have knowledge have become the defining assets of the enterprise • Need a way to spread that knowledge through teams • Teams are often • ad hoc • formed “just in time” to solve a particular problem • then disbanded. (Ehrlich 160). • As an organization grows, it becomes more challenging to bring people together to share ideas, experience and feedback. When people are separated by distance or time, they need a virtual place to share things—and they need it fast.