The University of the West Indies Open Campus

1. The University of the West Indies Open Campus An Update on the Establishment of the Campus Presentation to the UWIDEC Staff, Mona on Wednesday 7th November 2007

2. UWI Elements to be morphed into the Open Campus • School of Continuing Studies (SCS) ( Provides professional dev. programmes; continuing education, access to mature learners) • Tertiary Level Institutions Unit (TLIU) (Concerned with Institutional capacity building, inter-institutional arrangements e.g. Franchising) UWI Distance Education Centre (UWIDEC) (Delivery of UWI programmes by distance) GOAL: To improve service to the UWI 12 and ‘underserved’ communities in campus countries

3. The Outreach Sector (SCS, TLIU, UWIDEC) Re-visioned • As a network of virtual and real resources to empower UWI to expand the reach and range of its services into all “underserved” communities. THE UWI OPEN CAMPUS

4. Strategic Aim (#4) Plan 2007-2010 To create an Open Campus to enable the University to expand the scope, enhance the appeal and improve the efficiency of its service to the individuals, communities and countries which it serves (p.31)

5. Governance

6. Administrative

7. Focus areas Policy formulation for managing, developing and implementing open and flexible learning Establish a viable and sustainable financing mechanism Establish and Operationalise the Open Campus Increase access to UWI programmes & services Prepare administrative and organisational structure Create student-centered learning environment Establish policy for managing / building inter-institutional relationships / partnerships

8. Open Campus External Relations & Institutional Collaboration Other TLIs Instructional Design & Development Technical Services Delivered using ICT Course & Programme Delivery Learning resources c Subject expertise (UWI Campuses and elsewhere) Student

9. UWI OPEN CAMPUS DRAFT FUNCTIONAL CHART (Revised) • Office of the Principal • Research • Consulting • Institutional Evaluation • Income Generation, Grants • and Endowments • Planning and Development • Alumni Relations • Management Audit Principal and Pro-Vice Chancellor • Deputy Principal • Computer and Technology • Services • Website Development & • Maintenance • Quality Assurance • Marketing & Communication Library & Information Resources School for Lifelong Learning Academic Programming Student Services External Relations &Inter-Institutional Coordination Administration Specialised Units • Market Needs • Assessment • Programme/ • Course • Development • Programme • Delivery & • Facilitation • Student • Services • Community • Outreach • Human • Resource • Management • Property • Management • Records • Management • Office Services • Programme • Planning & • Coordination • Curriculum • Development • Instructional • Development • Programme • Delivery (incl. • Student Support) • Research • Admissions • Prior Learning • Assessment • Examinations • Student • Records • Student • Welfare • Special Needs • Student Guild • Research • Programme/ • Course • Development • Programme • Delivery and • Facilitation • Student • Services • Community • Outreach • Strategic • Partnership • Building • Government • . Relations • Institutional & • NGO Relations • Franchising • Articulation • Institutional • Capacity Bldng. Financial Management

10. UWI OPEN CAMPUS PROPOSED ORGANISATION CHART (1) Office of the Principal Research & Evaluation Consulting Institutional Evaluation Planning and Development Income Generation, Grants & Endowments Alumni Relations Management Audit • Deputy Principal • Computing & Technology Svcs. • Website Development & Mtnce. • Marketing & Communications • Quality Assurance Principal and Pro-Vice Chancellor Finance & Administration (see Org. Chart (2)) Campus Librarian Director External Relations &Inter-Institutional Collaboration Registrar Student Services Dean Academic Programming Director Specialised Units Director School for Lifelong Learning Asst. Registrar Recruitment & Admissions Deputy Dean Pre-University & Professional Dev. Programmes Sr. Programme Officer (3) Heads of Specialised Units [6] Research Assistant Programme Assistant Heads of Lifelong Learning Country Sites [15] Programme Officer Administrative Asst. Course Delivery & Student Services Technical Asst. Communication & Services Asst. Registrar Assessment & Awards Deputy Dean Undergraduate Programmes Head Curriculum Development Project Officer (3) Asst. Registrar Student Support Deputy Dean Postgraduate Programmes

11. Structures based on functional imperatives of UWIOC. Office of the Principal / PVC Office of the Deputy Principal Open Campus School for Lifelong Learning Country Sites Finance & Administration Student Services Academic Programming Library & Information Resources External Relations & Inter-Institutional Relationships Research & Special service units IT & Technical Services

12. UWI OPEN CAMPUS PROPOSED ORGANISATION CHART (1) ACADEMIC PROGRAMMING DEAN ACADEMIC PROGRAMMING Administrative Assistant Secretary Deputy Dean – Special Projects Curriculum Development Specialist Asst. Curriculum Dev. Soecialist Web Developer Clerical Assistant Deputy Dean – Pre-University/ Professional Deputy Dean – Undergraduate Programme Officer (2) Administrative Assistant Clerical Assistant Deputy Dean – Postgraduate Programme Officer (2) Administrative Assistant Clerical Assistant Programme Officer (2) Administrative Assistant Clerical Assistant Director – Curriculum Development (See over)

13. UWI OPEN CAMPUS PROPOSED ORGANISATION CHART (1) CURRICULUM DEVELOPMENT DEAN ACADEMIC PROGRAMMING Project Management Assistant Clerical Assistant DIRECTOR CURRICULUM DEVELOPMENT Curriculum Development Team – Cave Hill Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant Curriculum Development Team – Mona Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant Curriculum Development Team – St. Augustine Curriculum Development Specialist Asst. Curriculum Dev. Specialist)2) Web Developer (Moodle) Web Developer (Animation) Production Assistant 1 Production Assistant 2 Graphic Artist Clerical Assistant Office Attendant

14. UWI OPEN CAMPUSPROPOSED ORGANISATION CHART (1)COMPUTING & IT SERVICES (Draft) Head Computer & IT Services Core Technical Team (Software / Programme Development, Etc. Support Technical Team St. Augustine Campus Support Technical Team Cave Hill Campus Support Technical Team Mona Campus

15. Status of Establishment to date

16. Establishment of UWIOC to dateCreating Policies for Open and Flexible Learning

17. Establishment of UWIOC to DateMANAGING AND BUILDING INTRA - / INTER-INSTITUTIONAL RELATIONSHIPS

18. Establishing the Open Campus Strategy for Improving service to communities Create Virtual and geophysical communities Prior Learning Assessment Implement student information system Set up mechanisms for remediation Create a student-centred Learning Environment Establish clear procedures for academic policies Organise orientation on assessment, fees etc. Cater to Special needs Develop regional support structure for ICT delivery of programmes & services Train E-Tutors & E-Advisors Establish a 24/7 HELP CENTRE

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