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Enhanced Data Management Plan Implementation Directive

The proposed DMPPD aims to promote continual improvement, integrated priorities, and simplicity in Data Management Plans (DMPs). It outlines who should have a DMP, when they should be written and updated, and how effectiveness goals and best practices can be identified and implemented. The directive emphasizes the importance of data providers and consumers, setting goals, specifying system states, and creating implementation schedules. It stresses the review, approval, metrics, and repository for DMPs, along with providing a template and key steps unique to NMFS DMPs.

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Enhanced Data Management Plan Implementation Directive

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  1. Elements of the Data Management Plan Procedural Directive Proposed DMPPD

  2. Goals of the DMPPD • To promote a culture of continual improvement • To introduce the idea of integrated priorities • DMPs to be the vehicle NMFS EDM collaboration • To be simple and straightforward DMPPD

  3. Who Should Have a DMP? • The primary level for administration of DMPs is the division. • Only those divisions which store or process data require a plan. DMPPD

  4. Who Should Have a DMP? • FMCs may also have a DMP if desired. • Sub-divisions may have their own DMPs if necessary. • Divisions may inherit elements of their FMC’s DMP. • Sub-divisions may inherit elements of their division’s DMP. DMPPD

  5. When Should DMPs be Written & Updated • Divisions should begin writing the initial DMP February 2014, and should have the plan completed by _____________________ • One pilot plan per Regional Office, Science Center, or HQ Office • DMPs to be updated annually DMPPD

  6. Identify data providers and consumers • Data providers are those entities outside the division who provide data inputs or services to the division. • Data consumers are those entities outside the division who use the data from the division or its services. • Knowing the data providers and consumers is essential to defining the relevant EGs. DMPPD

  7. Integrated PrioritiesEffectiveness Goals defined within this context DMPPD

  8. Specify the current data system state • Provide dataflow diagram. • Provide text explaining processing nodes. • Detail should be sufficient so that a naïve expert could reproduce the system. • Minimal scope of diagram is portion of system subject to BPs. DMPPD

  9. Flow Chart Example DMPPD

  10. Flow Chart Example DMPPD

  11. Identify effectiveness goals with consumers • Capability • Accuracy • Speed • Cost reduction • Efficiency • Confidence DMPPD

  12. EG Interactions • Not one at the expense of the others • Net gain DMPPD

  13. Identify BPs to achieve EGs • Include both long term and short term BPs. • https://www.st.nmfs.noaa.gov/confluence/display/edm/NMFS+EDM+Best+Practices • New BPs can be proposed to the FIMAC for review and inclusion. DMPPD

  14. Specify target data system state • Follow procedures for original system state. • Reflects expected design changes due to new BP implementation. DMPPD

  15. Specify implementation schedule • Long term goals: Schedule may extend beyond annual update cycle. • Short term goals: Schedule for 1 year. DMPPD

  16. Plan review and approval • Plan reviewed by the division’s IMC and two FIMAC members from other FMCs. • After review and suggested revisions, approval is by division head. DMPPD

  17. Metrics and implementation • Initiate EG metrics. • Implement BPs. • Continue EG metrics to confirm gains. • Direct measures to be applied whenever possible. • Proxy measures or deduced improvement otherwise. DMPPD

  18. DMP Repository • All DMPs will be stored in a repository maintained by the FIMAC. DMPPD

  19. We have a template! • https://www.st.nmfs.noaa.gov/confluence/display/edm/NMFS+Data+Management+Plan+Template DMPPD

  20. Key StepsThat make NMFS DMP unique • Identify data providers and consumers. • Identify effectiveness goals (EGs). • Identify & implement best practices (BPs) to attain EGs. • Application of metrics DMPPD

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