1 / 115

ISES Fall 2009 Training

ISES Fall 2009 Training. Agenda. Preparing for Fall Data Collections October 1 Child Count Uses of ISES Data Year End Third Friday of September. Data Quality Discipline ISES Timeline Planning for 2010 Training Resources. Preparing for Fall Data Collections. New Users.

pnegrin
Télécharger la présentation

ISES Fall 2009 Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. ISES Fall 2009 Training

  2. Agenda • Preparing for Fall Data Collections • October 1 Child Count • Uses of ISES Data • Year End • Third Friday of September • Data Quality • Discipline • ISES Timeline • Planning for 2010 • Training Resources

  3. Preparing for Fall Data Collections

  4. New Users • Obtain a Wisconsin User ID (WAMS ID). • Provide WAMS ID to Local WSLS/ISES Administrator requesting access to WSLS and/or ISES. • Attend training sessions with DPI, CESA, local user groups or with your SIS Vendor. • Review on-line training resources. • Register in the Help Desk Expert Tool.

  5. Related Links Wisconsin Web Access Management System on.wisconsin.gov Delegated Authority dpi.wi.gov/lbstat/delauthapp.html Protecting student privacy dpi.wi.gov/lbstat/isesagree.html dpi.wi.gov/lbstat/dataprivacy.html Help Desk Expert dpi.wi.gov/lbstat/helptool.html

  6. Before you begin ISES • Annual District Updates • WAMS Profile Management • Delegated Authority Maintenance • WSLS Student Data Entry • ISES Contact Information

  7. Annual District Updates to DPI • Report on the PI-1280, Public School Update Form: • District Administrator / Superintendent, • Schools , and • Grades being served at each school. • Report on the PI-1203, Statistical Report: • District / school calendar start and end dates. • Set-up local databases and processes to match PI-1280 schools. • Enter individual student data into local software system(s) in appropriate schools.

  8. WAMS Profile Management • Verify profile includes current email address. • District Administrator, if new, must report WAMS ID to dpistats@dpi.wi.gov. • Access profile to prevent removal of unused WAMS account .

  9. Delegated Authority • Verify District Administrator / Superintendent has access to the Delegated Authority application. • Verify Local WSLS/ISES Administrator and Assistant Administrator have been appointed. • Delegate authorization to access local student data in WSLS/ISES for new staff. • Rescind authorization from staff that have left or no longer work in the WSLS/ISES.

  10. Exit in the WSLS: • High School Completers, • Students moving between Schools within your District, and • Students transferring out of your District or the WSLS and other withdrawals.

  11. Enter in the WSLS: • Students moving between Schools within your District, • Students transferring to your District, • Students new to the WSLS, and • Students with disabilities receiving special education or related services pursuant to a services plan that meets IDEA standards.

  12. Review WSLS: • Have you included students for which your district is responsible, but services are provided outside a regular school building? • Have you included all preschoolers, including those receiving only limited Speech and Language instruction? • Have you included students who attend the two state schools, Wisconsin Center for the Blind and Visually Impaired and Wisconsin School for the Deaf? • Have you included parentally-placed private school children with disabilities receiving special education or related services pursuant to a services plan that meets IDEA standards?

  13. ISES Contact Information

  14. ISES Preferences Preferences must be completed annually for the ISES collection.

  15. The ‘Save’ icon is available only to the District All Functions role. Individuals with school level access or a role other than ‘All Functions’ will not be able to continue to the main menu until preferences have been completed.

  16. Related Links Data Collection Reporting Schedule dpi.wi.gov/lbstat/schedule.html WAMS Profile Management on.wisconsin.gov Delegated Authority dpi.wi.gov/lbstat/delauthapp.html Enrollment, & Enroll and Exit Dates dpi.wi.gov/lbstat/dataenroll.html#use dpi.wi.gov/lbstat/wslscount.html Web-based Tutorial – District / School Preferences dpi.wi.gov/lbstat/swf/isestutor2.html

  17. October 1 Child Count

  18. October 1 Child Count • Gathered for Students with Disabilities • IDEA eligible Public School Students • Private School students covered by a Services Plan • Data elements include: • Enrollment status • Demographic information • Detail regarding disability and environment

  19. Summary of Fall 2009 Updates • Records available within existing ISES interface • Debut of manual entry and deletion • New File Upload Layout for CSV • Debut of XML File Upload • Debut of Create Student Record Process • Child Count Progress & Summary Report

  20. Main Menu October 1 Child Count is now available through the ISES Main Menu.

  21. Summary of Schools To access individual student records for the October 1 Child Count use the Summary of Schools and . . .

  22. Student Record List . . . the Student Record List. Child Count records may be viewed by selecting ‘Record Type’.

  23. Individual Student Record The data elements and layouts of Child Count records are similar to Third Friday of September records.

  24. Each student record is displayed in two parts. Use the ‘Next’ and ‘Previous’ icons to navigate between these sections.

  25. Supplemental data elements appear only when required. For example, if the district of residence does not equal the sumitting district…

  26. … then additional data elements are displayed.

  27. Manually add a student Enter the WSN in the lower left corner and click the ‘Add Record’ icon.

  28. The student is now displayed in the student record list.

  29. Mass Data Submission

  30. Child Count processes are listed separately on the File Upload and Create Student Record List Menu.

  31. Upload Child Count Records To import records from a local School Information System (SIS) a file is generated in your local software for upload into the ISES.

  32. Create Child Count Records For districts which do have local systems capable of extracting student data for upload into the ISES, records may be created based on the ISES 3rd Friday of September and WSLS data. The Create process is useful only after 3rd Friday of September records have been submitted for your district.

  33. Exsisting records are deleted during the Create Student Record and File Upload processes.

  34. Individual Record Deletion Select the appropriate student from the Student Record List.

  35. Click the ‘Remove’ icon to delete the Child Count record.

  36. The 2009-10 Child Count record no longer appears. Upon returning to the Student Record List, this student is no longer displayed. Students identified as not disabled or not receiving services should be deleted.

  37. Validation Validation is requested from the Student Record List or the Summary of Schools. Child Count records may be validated separate from 3rd Friday of September and Year End records.

  38. While a Child Count records may be validated separately, all record types are unavailable during validation.

  39. Reports

  40. Informational, Warning, and Error Reports

  41. Warning messages must be resolved or acknowledged.

  42. District warnings also exist. These warnings do not have associated student detail.

  43. Progress & Summary Reports A report is available from the report menu to review Child Count enrollment.

  44. Child Count Report This report is dynamic and will display changes as student records are modified, inserted and removed. Current and prior year reports may be reviewed.

More Related