1. Volunteer Management Who They Are and What They Need Part I BCN Workers' Compensation Office

2. What Is a Volunteer? • An individual who performs service for the institution • The individual has no expectation of monetary or material compensation • A volunteer can receive reimbursement for expenses BCN Workers' Compensation Office

3. Types of Volunteers • Category “A” Volunteer • Assignment lasts 3 days or less • Category “B” Volunteer • Assignment lasts more than 3 days • Adjunct/Clinical Faculty Member • Qualified to provide special services with appropriate rank and title, ex. volunteer professor BCN Workers' Compensation Office

4. Types of Volunteers Continued… • Affiliate • Neither employee or student, require access to library or secured areas • Board of Regents/Volunteer Board Member • Military Medical Residents • UNCE Office Assistant BCN Workers' Compensation Office

5. Responsibilities and Rights of Volunteers • Must abide by policies and regulations • Ethical behavior, confidentiality, financial responsibility, drug/alcohol, sexual harassment, etc. • Serve at pleasure of institution • Not NSHE employees except for: • Workers’ compensation, liability protection BCN Workers' Compensation Office

6. Department Rights and Responsibilities • Informing volunteers of departmental policies and procedures • Sexual Harassment • Training (Other mandatory training such as Defensive Driving, if applicable) • Can terminate volunteer status at the discretion of the institution without notice or cause • Can establish their own screening process BCN Workers' Compensation Office

7. Volunteer Eligibility • Eligible to work in the United States • U.S. Citizen, permanent resident, or non-citizen national • Visa Types: J-1, F-1, H1-B, or TN • NSHE Employee • Work cannot be performed in home department • Fair Labor Standards Act • An employee cannot be a paid employee and a volunteer while performing the same type of work for the same employer BCN Workers' Compensation Office

8. Eligibility Continued… • Students • Volunteer services cannot be part of a for-credit assignment • Exception: Student driving on field trip must be a volunteer with a Drivers’ Acknowledgment form completed and must take the Defensive Driving Training. BCN Workers' Compensation Office

9. Volunteers Who Are Minors • Must complete any department training • Certificate or email stating training is complete attached to agreement • Complete description of duties must be provided • Volunteer Agreement must be signed by Parent or Guardian • Cannot interfere with schooling • Must be at least 14 years of age BCN Workers' Compensation Office

10. Volunteer Process Each Volunteer, except for Volunteer A (3 days or less of service) must complete the required paperwork: Volunteer Agreement with written description of duties Data Form Policy Acknowledgment Form NSHE BCN Volunteer Program Form BCN Workers' Compensation Office

11. Process Continued….. • If Access required: • Social Security Number must be provided verballyto the department. Do not email. • WolfCard Affiliate Application • If Minor • Must attach department training (email, certificate, etc.) and full description of duties • If Adjunct Faculty • Must attach CV and Volunteer Agreement, approved by the Vice Provost • Volunteer Packet must be submitted to BCN Human Resources within the same month the Volunteer begins working BCN Workers' Compensation Office

12. Volunteer Management • Each Department needs to maintain a list of all active volunteers, along with their job duties. • BCN Risk Management solicits this list and related changes in January and July of each year. BCN Workers' Compensation Office

13. Questions About Volunteers • Adria White • 682-6105 • adriab@unr.edu • Susan Dunt • 682-6107 • sdunt@unr.edu • Web Address • http://bcn-nshe.org/hr/workerscomp/volunteers/ BCN Workers' Compensation Office