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The “ BIG ” Picture

The “ BIG ” Picture. A presentation by Customer Relationship Management. A Glimpse into Central Accounting. Modules in the Central Accounting and Reporting System (CARS) Establishment of a Treasury Account Symbol (TAS) Account Statement Appropriation Process (Warrant)

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The “ BIG ” Picture

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  1. The “BIG” Picture A presentation by Customer Relationship Management

  2. A Glimpse into Central Accounting • Modules in the Central Accounting and Reporting System (CARS) • Establishment of a Treasury Account Symbol (TAS) • Account Statement • Appropriation Process (Warrant) • Daily Transactions (Non-Expenditure Transfers, IPAC, Payment, Collections) • Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS)

  3. CARS MODULES • Account Statement (AS) • Agency Transaction Module (ATM) • Classification Transaction and Accountability (CTA) • Shared Accounting Module (SAM) • Statement of Differences (SOD) • Central Accounting Front End (CAFE) • Agency Standard Reports (ASR) • Central Accounting Reporting Interfaces (CARI) • Bank Transaction Module (BTM) • Organization Account Directory Maintenance (OADM)

  4. Establishment of a TAS Financial Services and General Government Appropriations Act, 2012 FINANCIAL MANAGEMENT SERVICE SALARIES AND EXPENSES For necessary expenses of the Financial Management Service, $216,617,000, of which not to exceed $4,120,000 shall remain available until September 30, 2014, for information systems modernization initiatives; and of which not to exceed $2,500 shall be available for official reception and representation expenses. TAS?

  5. Treasury Account Symbol – (TAS) “COMPONENT” TAS “STRING” TAS 2012/141801

  6. Account Statement • Provides a daily refreshed view of a Federal Program Agency’s Fund Balance With Treasury (FBWT). • Users are able to generate customized reports • Provides a central source for retrieving a near real‐time picture of their account balances.

  7. Appropriation (Warrant) Processing FMS Processing Agency Posting Agency Transaction Module (ATM) Appropriations Team initiates the Warrant The Warrant BETC is created AP (Appropriation, Regular) $216,617,000.00 Budgetary Entry 411900 $216,617,000.00 445000 $216,617,000.00 Proprietary Entry 101000 $216,617,000.00 310100 $216,617,000.00

  8. Net Expenditure Transfer (NET) Processing FMS Processing Agency Posting Agency Transaction Module (ATM) • Appropriations Team initiates the NET • The NET BETC is created • AXFERD (Appropriation Transfer – Out) $4,120,000.00 Budgetary Entry 445000 $4,120,000.00 417000 $4,120,000.00 Proprietary Entry 310300 $4,120,000.00 101000 $4,120,000.00

  9. Federal Program Agency’sFund Balance Reconciliation Agency’s Books • 101000 D $216, 617,000 • 101000 C 4,120,000 • Total Fund Balance with Treasury $212,497,000 Central Accounting • AP $216, 617,000 • AXFERD 4,120,000 • CARS Account Statement $212,497,000

  10. Intragovermental Payments and Collections (IPAC) Current Day Future TDOs and NTDOs FPA makes a transfer from one ALC to another ALC. The Sender and Receiver TAS and BETC are included at time of Transaction Initiation. No Statement of Transactions, no SoD. Bulk File Submissions will have to report TAS/BETC in July 2013 • FPA makes a transfer from one ALC to another ALC. The information is sent to GWA nightly. At month end the FPAs prepare a Statement of Accountability & Transactions. The amounts are compared and if there is a difference, it creates a Statement of Difference (SoD). • Only the sender ALC is required to report the Component TAS and BETC

  11. Transition Plan for IPAC • ALLOnline IPAC users are being transitioned now – begin pilot process • Contact our office, we will help you and your trading partners transition to using the “component TAS/BETC” on the sender and receiver side. We will also help you clear your Statement of Difference (SoD) • Transition ALL the TDO 8 digit Agency Location Codes (ALCs) using IPAC only (no Payments or Collections) • Bulk IPAC users must transition to “component TAS/BETC”no later than June 2013 CRM Team Lead: Luz Davila Lopez (Luz.Davila.Lopez@fms.treas.gov)

  12. US Standard General Ledger (USSGL) Entry Reimbursements Earned Budgetary Entry 425200 Reimbursements & Other Income $725,250.00 422200 Unfilled Customer Orders $725,250.00 Proprietary Entry 231000 Liability for Advances & Prepayments $725,250.00 510000 Revenue from Goods Sold $725,250.00 No Impact to Fund Balance With Treasury

  13. Payments – Treasury Disbursing Offices (TDO)via Secure Payment System (SPS) Current Future SPS will require FPA to enter TAS-BETC on their payment request if FPA is a GWA Reporter Payment Application Modernization (PAM) will require TAS-BETC on individual payments. PAM will provide summary and detail payment data with TAS/BETC to GWA daily. Component TAS and BETC at time of Initiation of transaction No Statement of Transactions , no SoD. • FPA’s make a Payment request using SPS. The payment is processed through the Regional Financial Center (RFC). • RFC sends summary and detail payment data to CARS and at month end the FPA’s prepare a Statement of Transactions (224). • The amounts are compared and if there is a difference, it creates a Statement of Difference (SoD)

  14. Payments – Non-Treasury Disbursing Offices (NTDO) Current Future Payment Information Repository (the PIR) will allow the Financial Management Service (FMS) to manage and centralize payment data Initially the PIR will store NTDO Check, ACH and FEDWIRE payment detail, including TAS-BETC PIR will provide GWA the NTDO summary payment data with Component TAS and BETC daily. No Statement of Transactions, no SoD • FPA’shave their own disbursing authority. • Provide Treasury Check Issue System (TCIS) with check issue data only • At month end, • FPA sends 1219/1220 or 1218/1221 to CARS • Check Issue Audit (CIA)/Statement of Difference (SoD) created using the 1219/1220 or 1218/1221 and what was reported to TCIS.

  15. Transition Plan for Payments (TDO & NTDO) • If you are using the Secure Payment System (SPS) for online payments, the new screens for component TAS/BETC will be available late August 2012 • If you are using the Payment Application Modernization (PAM) to send bulk files with certification in SPS, the new screens for component TAS/BETC will be available November 2012 • Automated Standard Application for Payments (ASAP)/ International Treasury Service (ITS.gov) – December 2012 • NTDOs - State/DoD –December 2012 CRM Team Lead: Caitlin Henning (Caitlin.Henning@fms.treas.gov)

  16. US Standard General Ledger (USSGL) EntryPayment of Obligation Budgetary Entry 480100 Undelivered Orders $400,000.00 490200 Delivered Orders $400,000.00 Proprietary Entry 610000 Operating Expenses $400,000.00 101000 Fund Balance with Treasury $400,000.00

  17. Collections Current Future Transaction Reporting System (TRS) Collections system only Capability to set up Classification Key (Ckey) or Component TAS and BETC in the source system at the Initiation of the Transaction No Statement of Transactions, no SoD. CL II system will be sunset December 2012 • Today in Cashlink II (CL II) • Collections are made to a Depositary Bank using a SF 215 and an ALC is assigned the transaction, • The transaction is processed through the FRB system to the Treasury General Account (TGA). • CL II sends the collection information and at month end the FPAs prepare a Statement of Transaction & Accountability. • The amounts are compared and if there is a difference, it creates a Statement of Difference (SoD).

  18. Transition Plan for Collections • GWA receives a monthly list of ALCs that are boarding Transaction Reporting System (TRS) from Cashlink II (CLII) • Transition ALL ALCs that report only collections (no IPAC or Payments) • CL II sunsets – December 2012 • Constant communication with TRS to confirm rollout schedule • Meetings with Credit Gateway, Pay.Gov, Card Acquiring Service, EFTPS, OTCnet CRM Team Lead: Katy Borys (Katy.Borys@fms.treas.gov)

  19. US Standard General Ledger (USSGL) EntryAccrual of Revenue Budgetary Entry None Proprietary Entry 131000 Accounts Receivable $525,000.00 590000 Other Revenue $525,000.00 No Impact to Fund Balance With Treasury

  20. Federal Program Agency’sFund Balance Reconciliation Agency’s Books • 101000 D $216, 617,000 • 101000 C 4,120,000 • 101000 C 400,000 • Total Fund Balance with Treasury $212,097,000 Central Accounting • AP $216, 617,000 • AXFERD 4,120,000 • DISB 400,000 • CARS Account Statement $212,097,000

  21. AGENCY Non & Partial Transaction Side CurrentMonth End Reporting CTA FRB Monthly Treasury Statement Statement of Difference Cashlink & Public $ Symbols C-Key or TAS/BETC IPAC Account Statement Full & Partial Statement of Difference • - Provisional View • FBWT Reconciliation PAYMENTS Valid TAS/BETC Reference Data C-Key or TAS/BETC Check Issue Audits Statement of Difference SAM Combined Statement COLLECTIONS Statement of Difference

  22. When are we ready? Payments Collections PIR IPAC IPAC Rollout August 2012 for SPS, November 2012 for PAM ASAP, ITS and support for NTDO, December 2012 NTDO’s using IPAC Bulk files using String TAS – June 2013 ALL TDO ALC’s using online IPAC , piloting and clearing of SoD Working SAM and TRS on rollout and readiness. Transition over next 6-9 months. SUMMER 2012 DECEMBER 2012 NOW Integrity - Service - Innovation

  23. Transitioning FPA to CARS Reporter • IPAC - Agency reports “Component TAS” and “BETC” • For the RITS/TRACS will continue to use the Ckey • Payments - Agency reports “Component TAS” and BETC” • SPS and PAM • Collections - Agency reports Ckey or “Component TAS” and “BETC” • Pay.gov, OTCnet, Fedwire, EFTPS, and Credit Gateway

  24. New Statement of Transaction for Full Reporters • Section 1 --- Reclassification • Available as needed on a Daily basis • Section 2 --- Eliminated (used for IPAC and Payments) • Section 3 --- Eliminated (used for Collections) • NOTE: Sections 2 and 3 go away for FULL reporters

  25. AGENCY Full Reporter Daily Transaction FutureDaily Reporting FRB C-Key or TAS/BETC MTS IPAC Routing Transaction Numbers CS TDO Payments TAS/BETC Account Statement TAS/BETC • Daily Posted Transactions • Accounting view of the Account Statement • FBWT Reconciliation • No more CTA • Daily Reclassification NTDO Payments C-Key or TAS/BETC Valid TAS/BETC Reference Data Check Issue Audit TRS C-Key or TAS/BETC SAM

  26. ATB Reporting – Current Day • Federal Agencies’ Centralized Trail-Balance System I (FACTS I) • Proprietary Data • 1 Reporting Submission per year • Federal Agencies’ Centralized Trail-Balance System II (FACTS II) • Budgetary and Investment Data only • 7 Reporting Submissions per year • Intragovernmental Fiduciary Confirmation System (IFCS) • Official Source for Verifying Agencies to confirm their Fiduciary Transaction balances • 4 Confirmations per year • Intragovernmental Reporting and Analysis System (IRAS) • Internal tool used to match Federal Transactions between two agencies • 4 explanations per year • Governmentwide Financial Reports System (GFRS) • Produces the FR • 1 Reporting Submission per year

  27. Reporting Side Current Agency A-136 F/S Fiduciary Confirmations Intragov Reports SF 133 FR FMS 2108 FACTS II FACTS I IFCS IRAS GFRS AGENCY 17 Total Submissions per Year

  28. ATB Reporting - Future • Governmentwide Treasury Account Symbol Adjusted Trial Balance System (GTAS) • Opens Live in December 2012 for November Reporting • Improve the quality of financial data by combining budgetary and proprietary trial balance reporting, enforcing the USSGL, and implementing new edits and validations • Replace Legacy Systems (FACTS I, FACTS II, IFCS, and IRAS) • Bulk File Only • Streamline agency reporting from 16 segmented trial balances to 7 combined trial balances • Governmentwide Financial Reports System (GFRS) • Produces the FR • Agency report their Reclassified Financial Statements • One Submission per year

  29. CARS provides balances and transactions to GTAS via a Daily Interface • Fund Balance with Treasury • Net Outlays • BETC Amounts • Example: Appropriation Transfer Out (AXFERD) • Business Line Balances • Example: Investment of Agency Securities (INVAGNCYSEC)

  30. Agency’s Pre-Closing Adjusted Trial Balance

  31. GTAS EDITSAgency vs. Central Accounting • Fund Balance With Treasury (Edit 1) Agency 101000 vs. Fund Balance with Treasury in CARS $212,097,000.00 $212,097,000.00 • Transferred Out (Edit 37) Agency 310300 vs. CARS Appropriation Transfer Out (AXFERD) $4,120,000.00$4,120,000.00 • Budgetary Appropriation Transfer (Edit 38) Agency 417000 vs. CARS Appropriation Transfer Out (AXFERD) $4,120,000.00$4,120,000.00 • Budgetary Normal Warrants Edit (Edit 49) Agency 411900 vs. CARS Appropriation Warrant (AP) $216,617,000.00$216,617,000.00 • Proprietary Normal Warrants Edit (Edit 50) Agency 310100 vs. CARS Appropriation Warrant (AP) $216,617,000.00$216,617,000.00

  32. GTAS EDITSBulk File Amounts • Ending Proprietary Account Balance (Edit 23) • Ending Budgetary Account Balance (Edit 24)

  33. Trial Balance Side Future GFRS FR F/S, Notes, Other Data, Reclass All Agency Financial Statements Intragov Reports Xwalks, ATB’s, GF Schedule Of Authority AGENCY GTAS SMAF Data Borrowing and Contract Balances ATB’s USSGL TFM • Now only 7 Reporting Submissions Per Year • Budgetary & Proprietary combined into 1 Adjusted Trial Balance • Component TAS Only

  34. AGENCY Non & Partial AGENCY Current Transaction & Reporting CTA FR FRB GFRS SOD Intragov Reports IPAC IRAS Full & Partial SOD Fiduciary Confirmations PAYMENTS IFCS CIA SOD Agency A-136 F/S FACTS I COLLECTIONS SAM SOD FACTS II AccountStatement Monthly Treasury Statement Combined Statement SF 133 2108

  35. Future Transaction & Reporting AGENCY FRB GFRS FR IPAC AGENCY GTAS TDO Payments NTDO Payments CIA TRS SAM AccountStatement Monthly Treasury Statement Combined Statement USSLG TFM Agency F/S Intragov Reports

  36. CONTACTS • Customer Relationship Management Division (CRM) GWA Website – http://fms.treas.gov/gwa GWA-CRM@fms.treas.gov • SAM SAM Website - http://fms.treas.gov/sam/index.html • SAM Treasury Support Center–1-877-255-9033 • SAM.conversion@stls.frb.org

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