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Reporting Insights: Enhancing Club Visibility and Impact

Discover the crucial role of reports in local, district, state, and GFWC levels. Club narratives contribute to awards at every tier and establish a legacy of service through permanent records. Statistics from club activities advocate for GFWC Virginia Resolutions, reflecting the impact of grassroots movements like child labor laws and the eight-hour workday. Proper reporting of dollars raised, spent, and donated enhances community service programs and fundraising efforts. Engage your club in cooperative reporting for a stronger community impact!

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Reporting Insights: Enhancing Club Visibility and Impact

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  1. REPORTING COMMUNICATE WITH US!

  2. WHAT HAPPENS TO OUR CLUBS’ REPORTS? • AT DISTRICT LEVEL • Narratives are reviewed for District awards. • AT STATE LEVEL • Narratives are reviewed for State awards. • Annual Club Records are bound as a permanent record. • Aggregated statistics are used to promote the issues expressed in GFWC Virginia Resolutions.

  3. WHAT HAPPENS TO OUR CLUBS’ REPORTS? • AT THE GFWC LEVEL • Narratives and award applications are reviewed for national and international awards • By knowing what individual clubs do and what kinds of activities are important to them, GFWC improves its programs in all areas. • The aggregated statistics are used to impress those in a position to influence issues expressed in GFWC Resolutions.

  4. REPORTING “ROLL-UP” CHART

  5. SOME HISTORY • WOMEN’S CLUBS HAVE BEEN CREDITED WITH ESTABLISHING 75% OF LOCAL LIBRARIES • GRASS ROOTS MOVEMENTS STARTED BY CLUBS HAVE INFLUENCED NATIONAL POLICY • Child Labor Laws • Pure Food & Drug Act • 8-hour workday

  6. DOLLAR FLAVORS • DOLLARS DONATED • APPLIES TO COMMUNITY SERVICE PROGRAMS • APPLIES TO SPECIAL PROJECTS • DOLLARS SPENT • APPLIES TO ADVANCEMENT AREAS • DOLLARS RAISED • APPLIES TO FUNDRAISING ONLY

  7. REPORTING RULES FOR DOLLARS • RULE 1: All fundraising activities and DOLLARS RAISED should be reported under Fundraising & Development. • RULE 2: DOLLARS DONATED should be reported in the CSP or Partnership areas.

  8. REPORTING RULES FOR DOLLARS • RULE 3: DOLLARS SPENT should be reported in the Advancement Areas. • RULE 4: No cross-reporting

  9. IN-KIND DONATIONS • ITEMS • CLOTHING, TOILETRIES, ETC. • SERVICES • BAKED GOODS • MILEAGE • $.25 PER MILE FOR CLUB-RELATED ACTIVITIES (EXCEPT REGULAR MEETINGS)

  10. HOURS AND MEMBERS • COUNT ALL HOURS • Woman-hours = # of participants x # of hours • BE CAREFUL COUNTING PARTICIPANTS • Number of participants can never exceed the number of club members

  11. GENERATING REPORTS • REPORTING SHOULD BE A COOPERATIVE EFFORT • ALL ACTIVITY CHAIRMEN SHOULD BE INVOLVED • USE ALL RESOURCES • CHAIRMEN’S REPORTS • CLUB MINUTES • NEWSLETTERS

  12. REMEMBER… EVERYTHING YOU DO CAN BE REPORTED SOMEWHERE!!

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