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Accessible Web Publishing Tool for Microsoft Office

This tool simplifies creating accessible web content from Microsoft Office, addressing common problems and myths about web accessibility. With intuitive features, it aims to support instructors in making instructional materials more inclusive and complying with web standards. Aiming for automatic generation of text equivalents and easy navigation controls, the tool strives for universal design techniques without requiring prior knowledge of accessibility or HTML. Acknowledging support from NIDRR and the University of Illinois, it seeks to further improve support for Word and Excel, enhancing styling options and offering SVG output. Find more information on how to access this tool on the CITA website.

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Accessible Web Publishing Tool for Microsoft Office

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  1. Accessible Web Publishing Tool for Microsoft Office Jon Gunderson, Ph.D. University of Illinois at Urbana/Champaign

  2. Why was the Web Invented?

  3. Answer • Share information between scientists • Interoperation with computer systems • Public standards

  4. What are some of the myths of the web? • Graphical medium • Users have no control over rendering • Authors have all the control over rendering

  5. Problem • Instructors are not web developers • Instructors don’t know about accessibility • More instructional materials on the web • There are a lot of instructors

  6. Size of the Problem

  7. Knowledge of Office Accessibility Techniques

  8. Problems with Power Point Web Publishing Features • Limited ability to create text equivalents • Default format is VML • Default markup can only be viewed in latest browsers • Markup does not meet WCAG W3C requirements

  9. Accessible Repair Process • Create materials • Check with accessibility tool • Decipher accessibility report • Fix accessibility problems • Repeat process until no problems

  10. Accessible Repair Problems • Time consuming • Difficult to understand reports • Authoring tools like MS Office do not support editing of markup • Results are often still inaccessible

  11. Accessible Design • Default markup uses universal design techniques • Authors do not need to know about accessibility • No extra time involved with creating accessible materials

  12. Goals of the Project • Accessible HTML by default • No knowledge of accessibility or HTML • Prompt users for accessibility information • Automatically generate text equivalents

  13. Demonstration of Wizard

  14. Features • Text and graphical • Keyboard support (Accesskeys) • Text tables for charts • Navigation controls • Orientation information • Valid HTML

  15. Next Steps • Improve support for Word • Provide support for Excel • Text equivalents for graphics • Images of tabular tables • Organizational charts • Improved styling options • SVG output

  16. Acknowledgements • National Institute of Disability Rehabilitation Research (NIDRR)(Grant#H133G030079) • Division of Rehabilitation – Education Services • Trace Research and Development Center(NIDRR Grant# H133E980008) • College of Applied Life Studies • University of Illinois at Urbana/Champaign

  17. How do I get it? http://cita.rehab.uiuc.edu/software/office Google for “Microsoft Office Accessibility” or “PowerPoint Accessibility”

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