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Reduce Exporting Stress with AES

The Automated Export System (AES) is an electronic filing system that saves time, reduces paperwork, and improves trade statistics. Learn how AES works and the benefits it offers.

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Reduce Exporting Stress with AES

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  1. Reduce Exporting Stress with AES

  2. What Is AES? • The Automated Export System is the electronic filing of: • Shipper’s Export Declarations (SEDs) • Ocean Outward Manifests

  3. Benefits of AES • Saves time and money • Eliminates paper • Reduces duplicate reporting • Improves trade statistics

  4. How AES Works • Transmit export shipment (SED) data to AES with Filer ID and Shipment Reference Number = XTN • AES processes data against edit tables and US agency requirement files

  5. How AES Works • AES responds with one of the following messages: • Shipment accepted and a confirmation number is returned • Shipment accepted with warnings and a confirmation number is returned • Shipment not accepted; Fatal Error exists, Correct and Resubmit Shipment

  6. How AES Works • Deliver the merchandise to the carrier with one of the following exemption statements shown on the shipping documents: • No SED Required AES EIN SRN • No SED AES EIN SRN • NDR AES EIN SRN • NDR AES ITN

  7. AES Downtime Policy • AES down - your shipments move • Your system down - your shipments move • Contact one of your Client Reps • Report one of the AES exemption statements

  8. AES Filing Options • AES or AESDirect • Full Information Pre-departure(Option 2) • Full Information Post departure (Option 4) • AES Only • Partial Information Pre-departure; Complete Information Post-departure (Option 3)

  9. Full Information Pre-departure (Option 2) • Approximately 36 data elements • Required for: • Used vehicles • Precursor or essential chemicals • State Department licensed shipments • When you know the information prior to departure

  10. Full Information Post-departure (Option 4) • Full post-departure filing for prior approved exporters only • Report complete commodity data within 10 working days after exportation

  11. Partial Pre-departureComplete Post-departure (Option 3) • Transmit required 14 specific data elements prior to exportation • Transmit full information within 5 working days after exportation

  12. Option 3 Pre-departure 14 Data Elements Exporter ID Ultimate Consignee Forwarder ID Carrier ID Est. Date of Exportation HAZMAT (Y/N) Country of Destination MOT Code Shipment Reference Number Port of Exportation License Code License Number Transportation Reference Number Description or Schedule B/HTS Number

  13. Who Can Use AES? • Filers of SEDs • U.S. Principal Parties in Interest • U.S. Authorized Forwarding Agents • Data Entry Centers (DECs) • Carriers • NVOCCs

  14. How to Get Started • Register in AES or AESDirect • Letter of Intent • On-line registration • Support personnel assigned • Complete certification • Begin sending SEDs electronically

  15. Business Decisions • Self Program and Transmit the Data Yourself • Purchase Software • Use a Service Center • Use AESDirect

  16. AESDirect Free Access to AES via the Internet

  17. AESDirect • Census Bureau’s FREE Internet system for filing the SED with AES • www.aesdirect.gov

  18. AESDirect • On-line registration • On-line tutorial and certification quiz • Operational within a few days • On-line help facility • Help desk operational 7am - 7pm EST 7 days a week

  19. AESDirect • Operational 24 hours/7 days a week • Generates reports • Batch upload capability via Internet (FTP) and WebLink • Data security: • Encryption • User authentication • Links to other sites

  20. AESDirect • Via Internet - Use Netscape or Explorer (or transmit data in batch) • Captures and edits SED information • Transmits to AES Customs error free • Returns E-Mail message to you with confirmation number • Retains and stores transactions • Available for options 2 & 4 only

  21. AESDirect • AESDirect operational on 10/4/99 • 1500 companies have registered, taken tutorial, and passed the quiz • over 1000 companies filing • Number of SEDs: • 1999 8,612 • 2000 thru today 550,000

  22. AESDirect • AESWebLink June 2000 • Integrates web sites with AESDirect • Operates as an Internet plug-in • Client creates generic record with data • Control passes to AESDirect • AESDirect solicits remaining data

  23. For More Information Phone: 1-800-549-0595 or 301-457-3539 Fax: 301-457-8016 Email: ASKAES@census.gov Web Sites: • AESDirect: www.aesdirect.gov • Customs AES Site: www.customs.gov/aes • Census Site: www.census.gov/foreign-trade

  24. Reduce Exporting Stress with AES

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