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Clerk Budgets

Clerk Budgets

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Clerk Budgets

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  1. Clerk Budgets CCOC Briefing to New Clerks on Status of Revenue and Upcoming Budget Process New Clerk Training March 11, 2014 Tallahassee, Florida

  2. How are we funded? • Sharing of revenues • Depository and funded clerks • Annual and monthly process • Process for projecting revenues • Revenue situation and outlook • CFY 2013-14 • Future years

  3. Sharing of Revenues s. 28.36(3), FS • Clerks projected $449 million revenues statewide • Budget authority $443 million • 46 funded clerks - $27 million shortfall • 20 depository clerks - $33 million surplus

  4. Process to Share Revenues s. 28.36(3), FS • Beginning of year determine surplus/funded clerks • Notify clerks through letter from CCOC • Depository clerks send excess funds to clerks’ TF • CCOC certifies funding need clerks to governor • Governor may approve release of funds – release monthly • CCOC monitors clerks’ TF balance

  5. Projecting Revenues s. 28.35(2)(f)6 and s. 28.36(2)(a), FS • CCOC uses both state estimating conference revenue projections and individual clerk projections • Estimating conference meets 3 to 4 times annually • CCOC participates in conference • Clerks project revenues in annual budget request • At times CCOC will ask clerks to update projections

  6. Revenue Projections • Projections are projections • Projections change

  7. Most Recent Projections • Estimating conference – Feb 2014 • CFY 2013-14 - $442.4 million • Was $455.4 million at Dec 2013 conference • CFY 2014-15 - $457.2 million • Was $462.2 million at Dec 2013 conference • Clerks projections – Sep 2013 • CFY 2013-14 - $449.0 million • Awaiting recent survey results - $_____ million

  8. Revenue Outlook for Current Year • Will there be sufficient dollars to fund clerks approved budgets? • Are there other dollars that could be placed in the clerks TF to help? • And if revenues are short?

  9. Budget Process - Upcoming Dates • March 27 and 28, 2014 • Finance and Budget Committee meeting • April 15, 2014 • Budget forms and instructions to be release • April and May, 2014 • Multiple training sessions • June 1, 2014 • Clerk budget requests due to the CCOC • June and July, 2014 • Technical reviews and analyses Page 1 of 2

  10. Budget Process - Upcoming Dates • Early July, 2014 (Date still TBD) • Last date to revise budget request • July 22 and 23, 2014 • Finance and Budget Committee deliberations and recommendations • Late July, 2014 (Date still TBD) • Executive Council develops of Legislative Budget Request (LBR) • August 1, 2014 • Clerks’ LBR to be submitted to Legislative Budget Commission (LBC) • By October 1, 2014 • LBC action Page 2 of 2

  11. Budget Process - Lessons Learned • Gross versus net • Justify increases • Policies and principles • Realistic requests • Common technical issues and mistakes • Projections and allocations

  12. Clerk Budgets CCOC Briefing to New Clerks on Status of Revenue and Upcoming Budget Process New Clerk Training March 11, 2014 Tallahassee, Florida