1 / 10

Understanding Paper PIF Procedures and Signatures

This article provides detailed information on filling out Paper PIF forms for various positions such as New Hire, Rehire, Change in Position, and other staff and faculty actions. It includes steps for maintaining position information in IRIS and guides on required signatures from different departments. The document outlines essential checkpoints, approval procedures, and the importance of following the correct protocol for smooth processing.

rangle
Télécharger la présentation

Understanding Paper PIF Procedures and Signatures

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WHAT IN THE PAPER PIF IS GOING ON?

  2. Why do I need to fill out a paper pif? • New Hire • Rehire • Change in Position

  3. PIF INFORMATION VS. po13 – MAINTAIN POSITION • In IRIS , Go to the PO13 (Maintain Position)Transaction • Click on the Relationships Tab • Check the Organizational Unit Name and Number • Next, click on the Work Schedule Tab • Check the work schedule rule • Lastly, click on the Employee Group/Subgroup Tab • Check the Employee Group and subgroup against the Paper PIF

  4. Is it a New hire? Staff Faculty Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid Human Resources • Exempt and non-exempt • Includes Research Associates, Non-UT Student Assistants, Regular non-exempt • Does not include UT Students • Required Signatures • Human Resources

  5. What if I’ve been around a while? Staff – Other Action Faculty Other action– (except raises) Includes Special Pay Instructor, Instructor, Assistant Professor, Dean Required Signatures Department/College If COM – Carolyn Head Dr. Cheryl Scheid • Exempt and non-exempt • Required Signatures • Department/College or Vice Chancellor • Human Resources

  6. other pifs Postdoc pifs Medical residents Required Signatures College of Medicine Office of Graduate Medical Education Other Colleges Department Head Human Resources • Required Signatures • Department/College • Dr. Monica Jablonski

  7. Students (student assistants; gta/gra;Tutor • Required Signatures • Department/College • Human Resources

  8. Where does it go next? • Please send it to Stephanie Mitchell in Finance & Operations for review and final processing

  9. Pif checkpoints • Are all the required approval signatures on the PIF? • F&O should be the final approval before payroll receives the PIF. • Please do not take the PIF directly to payroll without F&O’s signature. This will only delay the process. • Is it a promotion or demotion? • If so, is the TALEO or PIN number on the PIF? • Is the approval letter from HR attached (non-faculty)? • Is it a transfer to another department? • If so, is the TALEO or PIN number on the PIF? • Is the email from HR attached showing the approved salary (non-faculty)? • Is it an hourly (biweekly) or salary (monthly) employee position? • Are the effective/start dates consistent? • AFTER SEPTEMBER 1, 2013, WE WILL NO LONGER ACCEPT THE OLD PIF FORMS (See separate excel attachments for latest forms).

  10. IF all else fails, call stephanie @ 1481 • HOPEFULLY, SHE DOESN’T FORGET TO COME BACK FROM VACATION……………

More Related