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Management information and Project administration

Management information and Project administration. Swedish Transport Administration. Contract. Contract. Type of Road. Individual Road. Individual Road. Network Management Planning. EXAMPLES. Routine Maint. Traffic information Electricity supply Tunnels, ferries Periodic Maint.

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Management information and Project administration

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  1. Management information andProject administration Swedish Transport Administration

  2. Contract Contract Type of Road Individual Road Individual Road Network Management Planning EXAMPLES • Routine Maint. • Traffic information • Electricity supply • Tunnels, ferries • Periodic Maint. • Reinvestment • Pavement Management of Road System Targets Public Services Delivery Quality Conditions Measures Effects Type of Road Management of Road Infrastruktur Type of Construction Contract Individual Road

  3. Swedish Transport Administration General Manager Supporting Departments Planning and Operating Departments

  4. Agenda Introduction Working processes and governance models System and applications Discussion

  5. Ban-verket The basic premisses Väg-verket One corporation 2010 One governancemodel One financial system Corporateprocesses Long-term Transport plans Effectiveness and efficiency 12 years Short-term Governance Operation 3 years

  6. Governance dimensions Operation • Costs • Staff • Location • Travel Financing Delivery • Goverment funds and loans • Other funding Object Project

  7. Planning and operating departments and processes (Construction and Maintenace) S – Community planning PR - Large Construction projects IV - Medium/smal Construction projects UH - Maintenace Plan Construct Plan Maintain

  8. System portfolio PMS – project management Documents Finance Analysis Procurement Score card

  9. Planning and follow-up Plan Realize Follow-up Roles Planners Calculators Project managers Controllers Purchasers Project managers Project managers Controllers Calculators Planners Systems Excel Agresso PULS PLS2 Agresso PULS CTM, PLS CDI, Agresso

  10. Agresso – Financial management and planning IN AGRESSO OUT Invoice Invoice Browser General ledger Other systems Planning Time Excel Database Project Web • Registers • Object • Project • Working order Agressoweb

  11. Accounting dimensions Org. Project Working order Account Activity Road (Rail) Part (Government) Finance Government accounting Internal accounting

  12. Relations i Agresso Transport plan • Object information • Effect • What - delivery • Where - geography Org. (Planning) Object • Project information • What – activity • Where – type of equipment Org. (Operating) Project Working order Account Activity Road (Rail) Part (Government) Finance

  13. The object / project model Planning National plans Object 5 000 Operating Uppdrag Project 13 000 54 000 Arbetsorder Working order 13

  14. Budget system Project budget and prognosis Corporate budget Project total 3 years Yearly revised Reporting version Planning version Revised every month

  15. Exemple – Project Totalt 77 working orders

  16. Exemple – Maintenace of roads

  17. Report - view

  18. Reporting and administrative tools in Agresso Reports in Agresso Agresso web • Coporate reports • Project reports • Project administration • Excel reports • Queeries

  19. Monthly report - Maintenance Contains : Maintenance of roads and railways Ongoing maintenance and re-constructions

  20. Monthly report - Construction Contains: Constructions according to the national plan on roads and railways

  21. Monthly report – Larger constructions Contains: The 35 mostimportantconstructionprojects

  22. Monthly report – Time Cost Content (TCC) Contains: Reporting of deviations from project management Time – faster or delayeddeliveries Cost – cheaper or moreexpensive Content – more och less according to objectdescription

  23. Monthly development of TCC TCC-development 2012 million SEK TCC-development 2012 million SEK Accumulated

  24. Monthly report - Finance Ordered/ Not ordered Contains: Information of the internal ”ordering”-process Basis for estimation of progress

  25. Monthly report – internal ”order”-process Planned according to budget Prognosis

  26. Report library • Common – monthly reporting • Specific according to the organization Follow up

  27. Self made queries Selection Analyzer Graph Excel

  28. Web reports

  29. Project manager – monthlyreporting Agressoweb 999 2100 2100 999 2100 2100 Prognosis Comments TKI 2100 0

  30. PMS – Project Management System

  31. PULS • Scorecard • ToDo-lists • Management reports

  32. Implementing a business system – lessons learned • Plan enough time for change management • Continuous information • Education • Allocate resources • Allocate internal resources, at least 50 percent time for the project • Get competent/expert, internal or external, resources in critical roles • Project management • Change management • Information architecture • IT – application and technique • Data migration and conversion • Secure a corporate information model • Plan the physical migration and conversion of data accurately Define goals and requirements The project The operation Map and document Processes Information models Organization Plan the project accurately Frequent milestones in the plan Frequent meetings with decision-makers Co-ordinate Subcontractors Other internal projects Other stakeholders

  33. Report view

  34. Activity plan - ToR Week 10 presentations on Swedish model, Albanian model (what ARA is using), SETS presentation. Week 12 the Templates complied. Week 16 we will have a presentation of the draft New Reports proposed to be used in the future. Study – visit of the ARA&MPWT staff will be on April – May 2013. The software should be available in September 2013

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