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Enhancing Reporting and Monitoring for Learning Solutions in Scotland's Colleges

This case study explores COLEG's strategic framework for reporting and monitoring within Scotland's colleges. COLEG, a self-funding membership organization, collaborates with 39 member institutions to enhance learning by sharing resources and developing new educational materials. Key initiatives include tracking usage of learning resources, informing strategic decisions through data collection, and improving access to educational assets. Discussions focus on reporting tool options, data exports, and the potential for collaborative monitoring efforts. This comprehensive approach aims to optimize learning solutions and facilitate ongoing development.

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Enhancing Reporting and Monitoring for Learning Solutions in Scotland's Colleges

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  1. Reporting and MonitoringJackie Graham COLEG Learning solutions for Scotland’s Colleges

  2. COLEG Case Study • Who we are • A self-funding membership organisation • Comprises 39 member colleges • A central core team • What we do • Encourage and enable sharing of learning materials • Work with colleges to produce new learning materials • Provide services such as project management, staff development, quality assurance Learning solutions for Scotland’s colleges

  3. Member Colleges • Determine COLEG's strategic direction through the COLEG board • Influence COLEG's development activities through development activities group (DAG) • Influence COLEG's marketing activities through marketing activities group (MAG) • Working together to produce new learning materials, providing writers and peer reviewers • key contact is main point of access between college and COLEG

  4. Digital repository • Strategic development / significant investment for Scotland’s colleges • Improve storage, search and access to • learning and teaching materials eg open learning packs, blended packages • assets eg images • Launch April 2008 Learning solutions for Scotland’s colleges

  5. Reporting and Monitoring • Recognised need to monitor and report on usage • to inform COLEG development and business strategy • Colleges may wish to gather similar information to monitor their use of COLEG learning materials Learning solutions for Scotland’s colleges

  6. Reporting and Monitoring To provide information suitable for • COLEG Core Team • College Principals • Boards of colleges • COLEG Board • Key contacts How to share access to reports? Learning solutions for Scotland’s colleges

  7. Types of reports • Information on • objects stored (number/lists of objects held within different categories/types) • users • activity • who is using what? (downloads, Public URLs) • Measuring peaks of activity • Popularity of learning materials • Identify materials which may require updating Learning solutions for Scotland’s colleges

  8. Reporting Tool Options: 1. Develop a bespoke reporting tool within intraLibrary 2. Use an existing reporting tool(such as Crystal reports, or other) Advantages/Disadvantages? Learning solutions for Scotland’s colleges

  9. Discussion • Anyone currently exporting data from their intraLibrary to obtain monitoring and reporting information? • Which tools used? Limitations? • Advantages/Disadvantages of Intralibrary Tool versus External Reporting Tool? • Collaborative approach, or each do own? • Commonality/Differences? Advantages/disadvantages? • Suggestions for reporting tool functionality if developed within intraLibrary. • Initiate a reporting and monitoring user group to take this forward? Learning solutions for Scotland’s colleges

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