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Reporting and Monitoring Jackie Graham COLEG

Reporting and Monitoring Jackie Graham COLEG. Learning solutions for Scotland’s Colleges. COLEG Case Study. Who we are A self-funding membership organisation Comprises 39 member colleges A central core team What we do Encourage and enable sharing of learning materials

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Reporting and Monitoring Jackie Graham COLEG

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  1. Reporting and MonitoringJackie Graham COLEG Learning solutions for Scotland’s Colleges

  2. COLEG Case Study • Who we are • A self-funding membership organisation • Comprises 39 member colleges • A central core team • What we do • Encourage and enable sharing of learning materials • Work with colleges to produce new learning materials • Provide services such as project management, staff development, quality assurance Learning solutions for Scotland’s colleges

  3. Member Colleges • Determine COLEG's strategic direction through the COLEG board • Influence COLEG's development activities through development activities group (DAG) • Influence COLEG's marketing activities through marketing activities group (MAG) • Working together to produce new learning materials, providing writers and peer reviewers • key contact is main point of access between college and COLEG

  4. Digital repository • Strategic development / significant investment for Scotland’s colleges • Improve storage, search and access to • learning and teaching materials eg open learning packs, blended packages • assets eg images • Launch April 2008 Learning solutions for Scotland’s colleges

  5. Reporting and Monitoring • Recognised need to monitor and report on usage • to inform COLEG development and business strategy • Colleges may wish to gather similar information to monitor their use of COLEG learning materials Learning solutions for Scotland’s colleges

  6. Reporting and Monitoring To provide information suitable for • COLEG Core Team • College Principals • Boards of colleges • COLEG Board • Key contacts How to share access to reports? Learning solutions for Scotland’s colleges

  7. Types of reports • Information on • objects stored (number/lists of objects held within different categories/types) • users • activity • who is using what? (downloads, Public URLs) • Measuring peaks of activity • Popularity of learning materials • Identify materials which may require updating Learning solutions for Scotland’s colleges

  8. Reporting Tool Options: 1. Develop a bespoke reporting tool within intraLibrary 2. Use an existing reporting tool(such as Crystal reports, or other) Advantages/Disadvantages? Learning solutions for Scotland’s colleges

  9. Discussion • Anyone currently exporting data from their intraLibrary to obtain monitoring and reporting information? • Which tools used? Limitations? • Advantages/Disadvantages of Intralibrary Tool versus External Reporting Tool? • Collaborative approach, or each do own? • Commonality/Differences? Advantages/disadvantages? • Suggestions for reporting tool functionality if developed within intraLibrary. • Initiate a reporting and monitoring user group to take this forward? Learning solutions for Scotland’s colleges

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