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Comprehensive Unit Safety Program (CUSP). Teamwork Tools. David Thompson DNSc , MS, RN Kristina Weeks, MHS, DrPh (c) . Steps of CUSP. Pronovost J, Patient Safety , 2005. 1. Educate staff on Science of Safety 2. Identify defects 3. Assign executive to adopt unit
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Comprehensive Unit Safety Program (CUSP) Teamwork Tools David Thompson DNSc, MS, RNKristina Weeks, MHS, DrPh(c)
Steps of CUSP Pronovost J, Patient Safety, 2005 1. Educate staff on Science of Safety 2.Identify defects 3.Assign executive to adopt unit 4.Learn from one defect per quarter 5. Implement teamwork tools
You got a problem, we’ve got an app for that https://armstrongresearch.hopkinsmedicine.org/csts/cusp/resources.aspx
Learning from Defects Joint Commission Journal Quality & Safety Feb 2006 What happened? Why? What will you do to reduce probability that it will happen again? How do you know risk is reduced? Share your learning throughout organization
Learning • Invite all who touch process to attend • Learn deeply from smaller number, rather than “re-educate” staff on a large number • Learn at different levels • System/hospital: one per quarter • Department: one per quarter • Nursing unit: one per month • Share your learning throughout organization
Familiarity with others is a critical component of effective teamwork: 74% of all commercial aviation accidents happen on the first day of a team flying together Familiarity trumps fatigue Highlights the importance of predictable patterns of behavior
Background Communication defects common People and organizations who create explicit goals achieve more than those who do not Rounds generally patient rather than provider centered
Percent Understanding Patient Care Goals J Crit Care 2003,18, 71-75
Impact on ICU Length of Stay Daily Goals 654 New Admissions: 7 Million Additional Revenue
Thoughts for Daily Goals Leading question: Why is patient in ICU? Save teaching for a separate session (avoid pontification) Fellow/resident wrote note on each patient daily before attending reached patient for rounds – need to summarize this and convert into the work for the patient
How to use daily goals form? • Be explicit • Ask the Important questions • What needs to be done for discharge • Safety risk • Scheduled labs • Completed on rounds • Stays with bedside nurse • Modify to fit your hospital
Improving Situational Awareness by Conducting a Morning Briefing (ICU)Conducting a Morning Huddle (OR)
Situation AwarenessAn Overview Members of the team have and understanding of “what’s going on” and “what is likely to happen next” Teams are alert to developing situations, sensitive to cues and aware of their implications.
Briefing Defined A briefing is a discussion between two or more people, often a team, using succinct information pertinent to an event. What a Briefing immediately does? Map out the plan of care. Identify Roles and Responsibilities for each team member. Heightens awareness of the situation. Allows the team to plan for the unexpected. Team members needs, and expectations are met.
Morning Briefing Process Three simple questions • What happened overnight that I need to know about? • Where should I begin rounds? • Do you anticipate any potential defects in the day?
What happened overnight that I need to know about? You should be thinking about…Was there adequate coverage? Were there any equipment issues? Were cases posted to the ICU? Unexpected changes in patient acuity? Were there any adverse events?
Where Should Rounds Begin? Is there a patient who requires my immediate attention secondary to acuity? Which patients do you believe will be transferring out of the unit today? Who has discharge orders written?
As you continue planning rounds How many admissions are planned today? What time is the first admission? How many open beds do we have? Are there any patient having problems on an inpatient unit?
Do you anticipate any potential defects in the day? Patient scheduling Equipment availability/ problems Outside Patient testing/Road trips Physician or nurse staffing Provider skill mix
Why do we need to Follow? To gain perspective of the other providers • Practice, • Responsibilities, • Work environment, To identify issues that effect teamwork and communication that may impact patient care and patient outcomes.
Who should have this experience? Patient care areas as part of the Comprehensive Unit Based Safety Program (CUSP) When there is a difference of > 20% in SAQ scores between provider types. As part of orientation to a new unit Units with little collaboration between disciplines.
Preparing to Follow Review the tool prior to your shadowing experience Follow your health care provider through their daily activities. Review your list of communication and teamwork problems Discuss with the Provider Make a plan for resolution
Our Findings Handoffs for 4 hour shifts not thorough, increased opportunity to forget key details as this increased the total number of people… Physician consults usually obtained but not always read by the requesting team… Nurse often most informed team member on the patient’s plan of care but does not always speaks up
Observing Rounds A fly on the Wall
Observe and don’t participate A method to add structure to interdisciplinary rounds. Improve collaboration and identify communication defects. Can be done by any discipline. Should be debriefed with the team afterwards.
Culture Check up Tool Setting priorities for improving the culture in your unit.
Prioritize your weak areas Pick the 3 lowest values from you HSOPS Identify a plan to address those areas where improvement is needed. Remember you are looking to improve your scores to the 75 percentile. Implement your strategy and reassess after the next HSOPS survey.
