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Empowering Hai Phong People's Committee Office for Enhanced Quality and Efficiency

The project focuses on enhancing the quality of the Hai Phong People's Committee Office by improving the skills, processes, and structures within the organization. The main objectives include supporting city leaders in monitoring activities, enhancing relationships with departments and districts, and restructuring the office for better efficiency. The project consists of various activities such as database formulation, training programs, job description restructuring, regulation checks, and project evaluation to ensure sustainable changes. With a team of dedicated senior officers and a focus on continuous improvement, the project aims to elevate the office's functions and capabilities to better serve the community.

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Empowering Hai Phong People's Committee Office for Enhanced Quality and Efficiency

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Presentation Transcript

  1. Hai Phong People’s committee Office (HPO) Project: Enhancing quality of Hai Phong People’s committee Office Name: Mr Doan Xuan Hieu Senior Officer

  2. Stucture of HPO Chairman Vice Chairmans Of Hai Phong city HPO The People’s Committee Office of Hai Phong city Department of Planning & Investing Department of Construction Department of Foreign Affairs Department of Culture Sports & Tourism Department of Home Affairs … 14 Departments

  3. Stucture of HPO Chief • Analysis: • Strength: • - There’re 22 seniors: • All of them work hard • Responsibility. • Good at IT. • Experiences • Knowlege • Weakness: • Some projects be delayed. • Salary. • Relationship with some Dep. • Monitoring skills. • We can do more better than if we had more skills. • Standard ISO 9001:2000 Deputy1 Deputy2 Deputy3 Seniors of Home Affairs (7) Seniors of Economic1 (3) Seniors Of Economic2 (3) Seniors Of Planning General (5) Seniors of Social Culture (4) IT Center Managing Finance Department Administration Organization Department Guesthouse Conference Center

  4. Objectives Enhancing quality of seniors’ activities Supporting city leaders to monitor committee’s Deps. and districts’ activities Enhancing relationships between HPO and Deps. of committee, districts

  5. Activities

  6. Act.1: Formulating & setting database for project • Collecting information, researching, analysing… • Setting database. • Planning. • Annoucing, collecting feedback about project. • Completing project.

  7. Act.2: Training skills on managing, consulting, monitoring, planning • Setting training courses program • Opening courses: • - Training leading and managing skills • - Training planning, consulting and monitoring skills • - ………….

  8. Act.3: Reassigning job’s desription and rearranging seniors • Set up plan for Reassigning job’s desription and rearranging seniors • Reporting forms, analysing. • Reassigning job’s desription and rearranging seniors. • Restructure some deps. of HPO. • Recruiting assign new seniors.

  9. Act.4: Checking and adjusting regulations • Cheking regulations, updating related information. • Adjusting the NORMS and HPO activities regulations. • Regulations on Income and developing human resourse.

  10. Act.5: Project Evaluation • Project Reporting. • Evaluating success, failure and lessons learned. • Upgrading project. • Sustainable changing.

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