Optimize technology to meet the educational and administrative needs of SWOSU

1. Strategic Goal #6 Optimize technology to meet the educational and administrative needs of SWOSU

2. Nicholas Lindley Tami Moser HardeepSalujaKeith Talley Trisha WaldJerome WichertJonathan Woltz Goal 6 Committee Members Co-Chairs: Marci Grant, Brad Bryant RenaeBagzis Guy Biyogmam Rachel Bradley Sherri Brogdon Mark Engelman Denise Landrum-Geyer Kim Liebscher

3. Original Strategic Initiatives Focus on optimizing technology to meet the educational and administrative needs of SWOSU. • A 100%, four year upgrade cycle of identified computers on the Weatherford and Sayre campuses. • Increased technology staffing and support on the Weatherford and Sayre campuses. • A consistent 90% of all SWOSU administrators and staff satisfied with the ease of data mining and learning analytics at the university.

4. 2. (Cont’d) • 90% of all students satisfied with the online student services they receive at SWOSU. • 90% of all faculty, staff, and administrative members are satisfied that their training needs for office technology, classroom technology, and distance learning technology are being effectively met at SWOSU. • Reduced software licensing costs for the university without sacrificing operability or functionality and cost savings reallocated to provide financial support for other technology initiatives.

5. Initial Focus Areas Classrooms Faculty Resources Others (Academic Admin., Library, etc.) Secondary Focus Areas Athletics Auxiliary Bursar Business Office Financial Aid Human resources Recruiting Registrar System

6. New Strategic Initiatives • Re-Structure the make up and charge of the University Computer/Telecommunications Advisory Committee • Establish a Tiered Classroom Technology Structure • Establish Critical Technology Metrics (ITS, CDeL) • Improve Technology Training System

7. Re-Structure the make up and charge of the University Computer/Telecommunications Advisory Committee Original Committee Charge (Fall 2013 Faculty Handbook, pg. 30) Solicits information from SWOSU community concerning present and future technology-related needs and recommends formulation of the technological strategic plan including short and long range acquisition, implementation and coordination of all technology-related activities on a university-wide basis. The committee recommends standards for software, hardware and other related items that will be available university-wide to insure uniformity, accessibility, and economy.

8. Re-Structure the make up and charge of the University Computer/Telecommunications Advisory Committee • Goal 6 committee recommendations • Clarify reporting relationships and roles and responsibilities • Identify staffing gaps and reassign and/or add staff • Revise Committee Charge • Oversees 3-4 Year Technology Plans and Upgrade Cycle • Recommends Long Range Technology Strategy (i.e., BYOD, I-pads, student plug in accessibility, . . . ) • Maintain open dialog and feedback from Stakeholders • Establish direction and policy recommendations • Not a Purchase Order “Gatekeeper”

9. University Computer & Telecommunication Executive Committee Members Co-Chairs: Provost - Admin VP ITS Director Library Director CDeL Director Academic Sub-Committee Chair Administrative Sub-Committee Chair Proposed Goal 6 Committee Academic Advisory Sub-Committee Members Arts & Science (?) Professional & Grad. Studies (?) Pharmacy (?) Sayre (?) Student (?) Library (?) DeLC Chair Administrative Advisory Sub-Committee Members Business Office/Bursar Registrar - Financial Aid Public Relations Recruitment Sayre ITS Others?

10. 2. Establish a Tiered Classroom Technology Structure Proposed • Goal 6 committee recommendations • Tier One (Minimum) Technology in every classroom • Classroom Computer - Ceiling mounted projector w/ speakers - internet access - MS Office - Podium w/ laptop connectivity • Tier Two (Customized) Tier One plusadditional equipment • Such as: Document Camera - Smart Board - Program specific needs, etc. • Tier Three (Cutting Edge) Tier Two plusadditional equipment • Such as: Smart Podium - Student Response System - Mobile Technology Stations Specialized Software - Customized hardware for needs of teachers - Printer, etc.

11. 3. Establish Critical Technology Metrics (ITS, CDeL) • Proposed Performance Measures • Network/website uptime • Installation response time • Support (hardware/software) response • Others (TBD by ITS, CDeL) • More Transparent Communication • Make available list of SWOSU classroom technology • Make available list of SWOSU software licenses ($ Savings) • Provide Installation Target Dates

12. 4. Improve Technology Training System • Clarify Training Responsibility for Technology Training (University Computer/ Telecommunications Advisory Committee) • Training Coordinator . . . Locates Expertise • Foundational vs. Advanced • Foundational (LMS, MS Office, Phone, Campus Connect, PX, Classroom Technology, etc.) • Advanced (Smart Board, Specialized Software, Web 2.0, Voice Thread, Panopto, Collaborate, etc.) • Training Delivery Method • (Brown Bag Sessions, Formal Workshops, Others as Needed)

13. Additional Goal 6 Concerns • Succession Management-critical campus technology roles(Executive) • Digital Content Strategy - (i.e., Paperless work flow) (Executive) • BullDawg Job Board Improvements (Administrative) • SWOSU Room Scheduling (Administrative) • Mobile Technology Devices Policy. i.e., BYOD (Academic) • Social Media Policy and Support (Administrative) • Coordinate working tools: Office 365, Dropbox, Google Docs (Executive) • WIFI connectivity in all buildings (Administrative)

14. Next Steps • Schedule meeting with the University Computer/ Telecommunications Executive Committee • Determine members and schedule of sub-committees • Review proposed initiatives – discuss action plans • Survey Classrooms For Existing Technology • Creates a Technology Baseline • Needed for Cost Estimates

15. Questions