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CPO Forum

CPO Forum. USPHS Scientific and Training Symposium June 2007 Cincinnati, Ohio. Outline. Category Demographics Summary of PHS Transformation PP Goals of Transformation Recruitment, Training, Career Development WPDGs Major Accomplishment to date HS PAC Chair “State of the Category”

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CPO Forum

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  1. CPO Forum USPHS Scientific and Training Symposium June 2007 Cincinnati, Ohio

  2. Outline • Category Demographics • Summary of PHS Transformation PP • Goals of Transformation • Recruitment, Training, Career Development • WPDGs • Major Accomplishment to date • HS PAC Chair “State of the Category” • Questions and Answer Session

  3. Who We AreHSOs By Rankas of 5/15/07 2004

  4. Who We AreHSOs By Subcategory (N=872 as of 15 MAY 2007 )

  5. Who We AreHSO Clinical Disciplinesas of 15 MAY 2007 N=480 eligible for retirement; N=51; ~9%

  6. Who We AreHSO Administrative Disciplinesas of 15 MAY 2007 N=188 eligible for retirement; N=30; 16%

  7. Who We AreHSO BAS Disciplinesas of 15 MAY 2007 N=204 eligible for retirement; N=29; 14%

  8. Where We WorkAgencies With >15 HSOsas of 15 MAY 2007 eligible for retirement; N=110; 8% 29% Percent of category; N=872 15% 14% 11% 9% HCFA=11, ATSDR=9, EPA=8/2, USDA=6, Interior=4, DoD=2, CIA=1

  9. Where We WorkStates With >30 HSOsas of 15 May 2007 30% of HSOs work in MD or DC

  10. How We Have GrownNew HSOs by Year of Entryas of 15 May 2007 100 15 MAY

  11. History of this Transformation • Secretary Thompson’s directive to transform the Corps (October 2001) • Evolution of the Secretary’s directive • Options papers (October 2004) • Secretary Leavitt’s decisions and Vision (December 2005) • Transformation Workgroups (February 2006) • Implementation Plan (October 2006) • Working Policy & Design Groups (ongoing)

  12. Goals: Force Management and Career Development/Officer Support • Assess current and future needs of the Corps • Respond proactively to changes in those needs • Recruitment • Selection • Assignment • Training • Promotion and Assimilation • Other Incentives

  13. Transformation Workgroups (2006) • Five workgroups with representation from each OPDIV/STAFFDIV and non-HHS agency to which officers are assigned • Readiness and Response • Sizing of the Corps • Recruitment, Training and Career Development • Assignments • Classification and Positions • Worked from Secretary’s decisions of December 2005

  14. Transformation Workgroups (2006) • Reports finalized in March 2006 • Meetings among the OPDIV/STAFFDIV Heads and Secretary Leavitt to discuss the workgroup recommendations and decide on implementation plan • Transformation Implementation Plan published in October 2006

  15. Assumptions and Requirements • Force Management must consider: • Emergency response requirements • Historical, public health role • Target size: 6,600 to meet its missions • Improved services • personnel, • officer support

  16. Recruitment • Aggressive and targeted • New, robust call system that links in the Associate Recruiters • Public relations campaign • Attractive and informative printed and electronic materials • “Every officer is a recruiter”

  17. Application, Selection and Accession • Electronic application system (eCAD) • improved selection system to link officers with vacancies (especially 3H assignments) • Reduce process time to 8-12 weeks • streamline process (PE and clearance) • New Basic Officer Course • Within 5 weeks of entry

  18. Functional Classification of Officers • Functional Groups • Clinical • Applied Public Health • Mental Health • Research • Areas of Concentration (AOC) • Functional Advisory Committees

  19. Assignment of Officers • Officer Profiles • Each officer on a unique billet • Defines Category and Functional Group • Knowledge, Skills and Abilities (KSA) Library • OCCO CAM compare Officer Profiles with vacancy announcements • A panel of qualified officers is forwarded to selecting official

  20. Assignment Incentives • For Dependents: • Spousal and family member employment assistance program • Childcare support • Counseling, information and referral support • Relocation Assistance upon PCS • For Officers: • 3H Incentive Pay • Specified tour length and rotation schedule • Receive priority career counseling • Receive priority placement for follow-on assignments

  21. Training and Career Development • Career-long training begins at the PHS OBC, but includes Intermediate, Advanced and Executive courses • Categories and FACs will develop training matrices for career progression within the Categories and in the Functional Groups • Training will emphasize leadership development applicable to: • Deployment activities • Meeting agency missions • CAM will assist officers with career development

  22. WPDGs to Date • Billets, Officer Profiles and Selection Systems • Career Development and Training • Recruitment • “3H” Assignments (Isolated/Hazardous duty, Hardship, Hard-to-fill) • Family Support • Sizing of the Corps • Additionally, the Functional Advisory Committee Leadership has been named

  23. Implementation of the Secretary’s plan • Transformation Implementation Planning Coordination Group (IPCG) has been formed • 12 officers assigned to OCCO and OCCFM to lead the implementation • Working Policy and Design Groups (WPDGs) • Policy summaries drafted by WPDGs, reviewed by IPCG and forwarded to the ASH decision on approval of policy concept • Policies written by OCCFM, reviewed by PACs, CPOs, IPCG, then forwarded to ASH for review and decision on approval

  24. Major Accomplishments • 3H Assignments-Assignment Incentive Pay (Approved by IPCG) • Officer Profiles (Approved by IPCG) • Billets (Approved by IPCG and Templates for Category-Specific Billets have been created) • Training-OBC and Competencies (Awaiting Approval of IPCG) • Model for Corps Sizing (Presented to IPCG) • Billet Locator and Officer Placement System (Presented to IPCG)

  25. Major Accomplishments • Ready for Presentation to the IPCG • Functional Group System • 3H Assignments-Family Support • In Preparation for Presentation to IPCG • 3H Assignments-Family Support

  26. New Recruitment Materials New Corps Web Presence Matching Fact Sheets and Brochures

  27. IT Systems • The Chief Information Officers Council has approved a plan to form a relationship with the Coast Guard to handle our personnel systems using their IT infrastructure • eCAD is ready to launch. It will enable applicants to complete and submit their SF-50 and accompanying documents electronically.

  28. HS PAC Chair“State of the Category” • Members • Subcommittees • PAGs • Activities • Accomplishments • Future Work

  29. RADM Michael Miler Chief Health Services Professional Officer LCDR Sianat Kamal LCDR Michael Weahkee LCDR Karen Sicard CDR Janet Hawkins CDR John Cardarelli II HS PAC Chair LCDR Jason Jurkowski CDR Laura Aponte LCDR Audrey GY Lum LCDR Nicholette Hemingway CDR Brad Austin Chair Elect CDR Beth Finnson LT Rebecca Bunnell Photos: Not Available CAPT Jose Belardo CAPT Daniel Kavanaugh CAPT Richard Kennedy CDR Nancy Nichols CDR George Durgin LCDR Felicia Williams LCDR Timothy Pappalardo

  30. Subcommittees Awards LCDR Felicia Binion Williams CAPT Frank Cross CDR Nancy Nichols CDR Gina Woodlief CDR Keith Cespon CDR Elise Young LCDR Michael Weahkee LCDR Frances Placide LCDR Gail Davis LCDR Karen Sicard LCDR Iris Valentin-Bonn LCDR Michael Davis LT Elizabeth Claverie Readiness LT Rebecca Bunnell • 872 officers • ≈83% basic qualified • 163 Not basic qualified • 63 FMRB recipients • OFRD – Quarterly Checks Special thanks to LCDR Jurkowski and his staff (6 HSOs and 1 EHO) for immediate action last December!

  31. Subcommittees Recruitment and Retention CDR Beth Finnson LCDR Michelle Colledge LCDR Rhondalyn Cox LCDR Darin Daly LCDR Kimberly McIntosh-Little LCDR Michelle Pelkey • Updating • HSO Welcome Packet • Webpage Education and Career & CDR Janet Hawkins LCDR Michelle Colledge CDR Cheryl Wiseman • Website Development TEAM • 57 Liaisons / 300 appl. • 96 Assoc. Recruiters • lost >50% AR due to new requirements • New ARP webpage! These subcommittee roles and responsibilities are under review and may be consolidated.

  32. Subcommittees Policy LCDR Jason Jurkowski • Resource Directory 50% (Aug Target Date) Communications LCDR Audrey Lum CDR Kellie Clelland CAPT Amy Barkin LCDR Helen Hunter LCDR Vernita Jones LCDR Sunil Patel LT Carlos Bell LT Andrew Tran LT Van Tran LT Armando Santiago CDR Brad Austin LT Maria Benke CDR Jeff Bosshart CDR John Cardarelli LT Andrew Chen LCDR Daniel Coviello CDR Beth Finnson CDR Michael Flood LTJG Kristin Harris LT Marna Hoard LCDR Helen Hunter LT Thomas Janisko LCDR Delia Jones LT Ieshia Jones CAPT Dan Kavanaugh CDR Elijah Martin LT Mark McKinnon CDR Sheila Merriweather CDR Ron Nowalk LTJG Damon Smith CDR Craig Wilkins

  33. Subcommittees Membership LCDR Karen Sicard • Nomination requests have been published, deadline is June 30. • Contact LCDR Sicard at ksicard@cdc.gov or770-488-5839. • Nomination forms are available at the HSO booth or on the HSO membership committee website. • 7 slots filled in 2007 • 6 slots to fill in 2008 Mentor LCDR Nicholette Hemmingway CDR Celia Gabrel LCDR Davis Lau LCDR Joy Ann Matthias LT Candece Loftland • # Mentor relationships? 159 • # Officers wanting mentors? 9 • Working on improving system so that mentors and mentees can log into database to update their info.

  34. Professional Advisory Groups

  35. Additional Activities • Research FAC • Mental Health FAC • Clinical FAC • COF Conference • PY08 Promotion Benchmarks • PY09 Promotion Benchmarks • Social Work Appt Standards • Emerging Health Initiative • Transformation Subcommittee (ad-hoc) • Billet WPDG • Sizing WPDG • Recruitment WIPDG • Training & Career Dev. WIPDG • 3H WPDG • Discipline and Retention WIPT • Uniforms WIPT • Readiness WIPT • Applied Public Health FAC • Standardized PAC Charter

  36. PAC Accomplishments • Readiness Status to 83% • Updated Website !!!! • Resource Directory (August) • PY08 Benchmarks • PAC Chair Chats • 2007 Category Day Agenda!!!!

  37. Future Work • Increase CPO Support • Combining Education and Career and Retention Subcommittee • Update PAC Charter • PY09 Benchmarks • Readiness Status to be within top 3! • Review/comment on WIPT and WPDGs • Deployments on USNS Comfort

  38. Questions?

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