Academic Services Division

1. Academic Services Division

2. Assessment Policies & ProceduresExaminations Office/RegistryAcademic Services Division Sandra Mienczakowski Ian Hamley Karen Page

3. Examination Scheduling & Adjustments to Examination ArrangementsExaminations OfficeAcademic Services Division Sandra Mienczakowski

4. Examination Scheduling • Scheduling Exams • Constraints • Overseas exams • Resit exams • Invigilation

5. Adjustments to Exam Arrangements • Assessment for adjustments to exam arrangements • Implementation • Accident/short-term illness arrangements

6. Marks Processing & Submitting DecisionsExaminations Office/RegistryAcademic Services Division Sandra Mienczakowski Ian Hamley

7. Marks Processing • Saturn marksheets • Calculations • Exam meeting reports • What marks processing doesn’t do

8. Submitting DecisionsRegistryAcademic Services Division Ian Hamley

9. Submitting Decisions • Return template with Board’s decision • Reassessment opportunities recorded • Compensation regulations and risk

10. Submitting Decisions • Write to non-progressing students • Assessment Channel for all students • Reassessment fee levied

11. For further information: • Exams Officers Portal Group • Marks Processing Contacts Portal Group • www.nottingham.ac.uk/courses-office/examinations/index.htm • www.nottingham.ac.uk/academic-office/studentregistry/ www.nottingham.ac.uk/quality-manual/

12. Academic OffencesGovernance and LogisticsAcademic Services Division Karen Page

13. Governance and Logistics Team • Clare Gough - Head Of Governance and Logistics • Hannah Robinson - Academic Administration Manager • Theresa Pollard and Sam Kingston - Academic Services Officers • Claire McLean and Karen Page - Academic Services Supervisors • Jenni Dunne - Academic Services Administrator

14. Identifying Academic Offences • Cheating in an examination • Fabrication of results • Plagiarism (including collusion) • Use of ‘Turn-it-in’

15. Role of the School • The cycle for Schools in taking action is: • Declaration/guidance • Suspicion • Investigate and document • Underlying issues? • Use academic judgement

16. Role of the School (2) • What action is open to a School? • Charge • Penalise • first offence & guilty plea • A range of suggested penalties laid out in the Quality Manual:http://www.nottingham.ac.uk/quality manual/assessment/offences.htm • Refer • first offence & not guilty plea • Penalty in excess of 3 options • second offence • PGR student • first offence, guilty plea but appeal against sentence

17. Role of the Governance and Logistics Team (1) • Step 1 – Receive written report • Step 2 – Student notified and hearing is convened • Step 3 – Hearing arranged and supported: School representative is required to attend • Step 4 – Notification of outcome • Step 5 – Manage escalation of case: • Council Appeal Body/OIA/Legal case • Unlike other procedures there is only one element of the procedure which has a time frame attached. Nevertheless a balance between due process and timeliness should be practiced by all involved.

18. Role of the Governance and Logistics Team (2) • Advisor • Administrator • Institutional memory • Policy development • Public face of the process • - Legal backdrop • - OIA

19. A Word About Penalties • You have some flexibility and discretion (honestly) • 2nd offences – expect a strong penalty • Importance of thorough action in the case of the first offence • Understanding the consequences of the penalty • Expect that the case may be reviewed