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Effective IT Cost-Cutting Strategies for Educational Institutions

Discover innovative IT cost-cutting strategies tailored for educational institutions. This guide explores various technology solutions, from cloud computing and outsourced support to leveraging interns and students. Learn how to optimize software licensing, utilize Voice Over IP (VOIP), implement centralized service agreements, and reduce print costs. Evaluate telecommunications providers, automate attendance management, and adopt digital publications. Strengthening security and infrastructure while fostering learning is key. Maximize your budget without compromising the educational experience.

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Effective IT Cost-Cutting Strategies for Educational Institutions

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  1. IT Cost Cutting Strategies

  2. Technology • Technology Support • Interns • Students • Outsourced • Mixed • Centralized deployment of software and network services • Software/System/Licensing Purchase

  3. Technology • Cloud Computing • Application Service Provider (ASP) • Inexpensive or Free • Security • Training • Standards • Hardware • Software

  4. Technology • Allow Personal Computing Devices to Offset District Provided Devices • Policy • Compatibility • Security • Infrastructure

  5. Technology • Voice Over IP (VOIP) • Take advantage of WANs that cross LATAs • Evaluation of Telecommunications • Local Services • Providers • Auto Attendant • Just Do it!

  6. Technology • Automate attendance/truancy process • Regular review of services • Inside or out • Service Level Agreements (SLAs) • Virtualization • Server – Hardware, Support, Power • Desktop – Hardware, Support

  7. Technology • Document Management • Space, Access, Security • What is it fixing? • Printer/Copier/MFD Management • Quotas • Support • Centralized Services

  8. Technology • Website Advertising • Corporate Sponsorship • Just-click-it • Advertising Management Company • Take advantage of eRate • Outsource?

  9. Technology • Purchase integrated software to avoid duplication of databases • Pull out Telecommunications from Construction Bids • Install network cabling plant with district staff • Labor to pull • Labor to terminate/test

  10. Technology • Help Desk Management • Software/Licensing

  11. Communications • Reduce Print Costs • Digital Publications • Web Site/Portal • ListServ • Social Media • Process, process, process

  12. Intermediate Units • Centralize Services • AV, Computer and Science Equipment Repair • WAN Services • Video – TV Studios, Video Production, Videoconferencing

  13. Maintenance • Decentralized dispatch of technology and maintenance staff • Building Technicians • Reduce or Redirect Central Staff

  14. Other • Enforce Warranty Repairs • Time vs. Return

  15. Purchasing • Centralized approval of all technology purchases • Repeat Purchases • Incorrect Purchases • Just Say No

  16. Special Education • Technology department representation at critical IEP meetings

  17. Travel • Online Meetings • Videoconferencing • Skype • Audioconferencing

  18. Vandalism • Video Surveillance of Critical Areas • Deterrence • Monitoring

  19. Staffing • Shared Services • Share expertise across multiple LEAs • Network • Data • Support • Leadership

  20. IT Cost Cutting Strategies

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