Presentation Transcript

1. August 10, 2012

   FINANCE QUIZ SHOW

2. QUESTION 1 WHAT DOCUMENTATION IS NEEDED TO BE REIMBURSED FOR TRAVEL?
3. ANSWER AGENDA LPO / PURCHASE ORDER SIGNATURES SUPERVISOR APPROVAL / SIGNATURE WHAT ELSE?????
4. QUESTION 2 WHAT IS THE MILEAGE RATE, EFFECTIVE JANUARY 1, 2012?
5. ANSWER 55 ½ CENTS
6. QUESTION 3 WHEN ARE ACTIVITY BANK RECS. DUE AND WHO DO YOU SEND THEM TO?
7. ANSWER BEFORE THE 10TH OF THE MONTH AND THEY NEED TO BE SENT TO CARY BELL.
8. QUESTION 4 CAN I USE THE GENERAL FUND CARD FOR SPECIAL REVENUE EXPENSE PURCHASE?
9. ANSWER DISCUSSION
10. QUESTION 5 WHAT COULD BE THE REASONS THAT MY PURCHASING CARD IS NOT WORKING?
11. ANSWER WHERE ARE YOU AT? WHAT ARE YOU TRYING TO BUY? HAS THE CARD BEEN ACTIVATED? BE SURE TO NOTIFY PURCHASING IF YOU ARE PLANNING ON TRAVELING.
12. QUESTION 6 WHO DO YOU TURN YOUR BANK RECONCILIATION TO?
13. ANSWER ELEMENTARY –CARY BELL SECONDARY – SHAWNE METZLER
14. QUESTION 7 HOW MANY GOLD MEDALS HAS MICHAEL PHELPS WON?
15. ANSWER 18 GOLD 22 TOTAL
16. QUESTION 8 WHERE IS THE COST CENTER/ GL WRITTEN ON A LOCAL PO?
17. ANSWER IN THE ALLOCATION NUMBER COLUMN.
18. QUESTION 9 IF MY BUSINESS AREA IS 0100, WHAT BOX DO I CHECK ON TOP CORNER OF THE LPO?
19. ANSWER GENERAL
20. QUESTION 10 HOW DO I ATTACH RECEIPTS FOR VISA AND REIMBURSEMENTS?
21. ANSWER WITH TAPE TO THE SIDE OF THE PAPER. THANK YOU FOR THIS SEE EXAMPLE
22. QUESTION 11 WHAT IS A NEGATIVE EXPENDITURE?
23. ANSWER CASH THAT HAS BEEN RECEIPTED INTO A COST CENTER THAT THE EXPENSE WAS NOT PAID OUT OF. SEE EXAMPLE BE SURE WHEN SEND IN MONEY TO DEPOSIT YOU SUPPLY THE CORRECT COST CENTER AND COMMITMENT ITEM.
24. QUESTION 12 WHAT ITEMS ARE MOST SUBJECT TO FRAUD?
25. ANSWER CASH TIME DISTRICT PROPERTY
26. QUESTION 13 WHY SHOULD YOU CHECK OUT PURCHASING CARDS, RATHER THAN LETTING STAFF CARRY THEM AT ALL TIMES
27. ANSWER FOR PREAPPROVAL CONTROL BUDGET FROM OVER EXPENDITURES. REDUCE LOSS OF CARD TIMELY RECEIPT TURN IN.
28. QUESTION 14 WHAT TYPE OF VENDOR NUMBER MUST YOU NOT USE WHERE PUTTING ON AN LPO?
29. ANSWER “9” THESE ARE TEMPORARY VENDOR NUMBERS. “5” THESE ARE FOR AP USE ONLY
30. QUESTION 15 IF THE VENDOR NUMBER BEGINS WITH “1” WHAT DOES THAT MEAN? “2” “3” “4” “5”
31. ANSWER 1=LOCAL VENDORS 2=OUT OF STATE 3=EMPLOYEES 4=NUTRITION SERVICES 5=THESE VENDORS ARE USED BY ACCOUNTS PAYABLE AND SHOULD NOT BE USED.
32. QUESTION 16 WHAT COST CENTER/ GL ACCOUNT DO YOU USE IF AN EMPLOYEE BRINGS A REQUEST TO ORDER INSTRUCTIONAL SUPPLIES AND AN “OK” FROM THE PRINCIPAL TO TAKE IT OUT OF THE PRINCIPALS TRAVEL BUDGET? WIGGAM EXTRA CREDIT
33. ANSWER 1XXXXXXXX 4100-SUPPLIES A BUDGET TRANSFER MUST BE DONE FIRST. FROM THE PRINCIPALS BUDGET TO THE 1XXXXXXXX BUDGET.
34. QUESTION 17 CAN I PURCHASE ALCOHOL ON A SCHOOL DISTRICT PURCHASING CARD FOR A KILLER RECIPE THAT THE FCS, TEACHER REQUESTED TO MAKE WITH HIS/HER STUDENTS?
35. ANSWER WHAT DO YOU THINK?
36. QUESTION 18 HOW MANY GOLD MEDALS HAS MISSY FRANKLIN WON?
37. ANSWER 3 GOLD 1 BRONZE
38. QUESTION 19 CAN WE PAY OFF A STATEMENT?
39. ANSWER NO
40. QUESTION 20 INSTRUCTION COST CENTERS BEGIN WITH WHAT?
41. ANSWER 1XXXXXXXX
42. QUESTION 21 DO I NEED A W-9 WHEN PAYING A SPEAKER?
43. ANSWER YES SEND TO TAMMY MARET
44. QUESTION 22 WHAT REPORTS ARE TURNED IN MONTHLY TO FINANCE ADMIN?
45. ANSWER BANK RECS VISA WHAT ELSE
46. QUESTION 23 WHO WORKS IN THE FINANCE OFFICE? EXTRA CREDIT
47. ANSWER WIGGAM SKAROHLID BELL YARBER MARET GLOVER FURMAN GREEN METZLER JACKSON
48. QUESTION 24 HOW LONG DO I NEED TO KEEP FINANCE RECORDS
49. ANSWER 7 YEARS
50. QUESTION 25 CAN I CHANGE FORMULAS IN THE BANK REC SPREADSHEET?
51. ANSWER NO THERE IS NO NEED TO ……. ******DO NOT CHANGE FORMULAS*****
52. QUESTION 26 WHERE DO I GO TO FIND PER DIEM RATES?
53. ANSWER THEN FINANCE WEB PAGE
54. QUESTION 27 WHAT CLASSIFIES MONIES AS SPECIAL REVENUE?
55. ANSWER TRYSTIN TAKE IT AWAY….
56. QUESTION 28 WHERE DOES THE EMPLOYEE SIGN ON A LPO FOR REIMBURSEMENT PURPOSES?
57. ANSWER VENDOR SIGNATURE.
58. QUESTION 29 WHAT IS THE PER DIEM RATE FOR CHEYENNE? WHAT IS 75% OF THAT RATE?
59. ANSWER $46 $34.50
60. QUESTION 30 CAN YOU USE SIGNATURE STAMPS FOR THE PRINCIPAL, FOR ITEMS TURNED INTO THE FINANCE OFF?
61. ANSWER NO THANKS FOR ATTENDING AND THANKS FOR ALL YOUR HARD WORK
62. SUGGESTIONS ANY SUGGESTIONS FOR US? WHAT CAN WE DO TO MAKE YOUR FINANCE PART OF YOUR JOB EASIER?
63. LPO SCENARIO ONE CREATE AN LPO FOR VENDOR ABC RENTALS (111111) FOR PARTY SUPPLIES FOR THE STAFF WELCOME BACK PARTY FOR THE TOTAL OF $1,001.00
64. ANSWER HOPE YOU DID NOT!!!! WHY?????? OVER $1000 NO STAFF PARTIES
65. LPO SCENARIO TWO JOE SMARTY PANTS (333333) PRINCIPAL OF IOU HIGH TRAVELED TO WHEATLAND FOR THE DAY, FILL OUT HIS LPO.
66. ANSWER DID YOU DO IT?????? NO, WHY? ONE DAY TRAVEL GOES THROUGH HUMAN RESOURCES
67. LPO SCENARIO THREE MISS POLLY PICKEDON, (YOU) RECEIVES THREE BOXES OF PENCILS FOR BERTHA BETTERTHANU, (TEACHER) FROM THE “DEF” COMPANY OF SAN DIEGO, BERTHA WOULD LIKE YOU TO FILL OUT AN LPO AND GET IT PAID! FILL IT OUT, VENDOR “DEF” COMPANY (222222)
68. ANSWER DID YOU DO IT???????? No, WHY NOT LOCAL? ASK QUESTIONS, WAS IT PAID FOR ON VISA? DID THE PRINCIPAL OKAY THE EXPENSE IS IT PER PUPIL MONEY? AND IT IS NOT A LOCAL COMPANY! WHAT ELSE????
69. LPO SCENARIO FOUR MIKE WIGGAM TRAVELED TO SHERIDAN FOR A CONFERENCE HE LEFT WEDNESDAY CAME HOME FRIDAY NO MEALS WERE PROVIDED SHERIDAN’S PER DIEM RATE IS $56 IT IS 325 MILES TO SHERIDAN MIKE’S VENDOR NUMBER IS 301694 3323-333100000 HE HAS HIS AGENDA AND APPROVAL FROM HIS SUPERVISOR. FILL IT OUT.
70. ANSWER SEE EXAMPLE