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Overview of the Project Cycle Phases What’s new

This project cycle overview outlines the phases and importance of monitoring and reporting for tracking progress, risk management, results, and sustainability. It highlights the new framework, key reports, and tools like the Results Matrix and Scorecard for quality assessments.

roanna-barrett
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Overview of the Project Cycle Phases What’s new

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  1. Overview of the Project Cycle Phases What’s new

  2. “Reflect” Monitoring and Reporting

  3. Phase 4Projects monitoring Monitoring: regular review to keep track of progress in: • Work Plan implementation • Resource use and the management of risks • Progress towards agreed results • Wider performance in terms of contribution to higher level outcomes and potential sustainability

  4. Monitoring and Reporting Monitoring is needed : At project level : • For proactive management of projects • For reporting to partners At portfolio level to: • provide the information for CPF, UNDAF and CWP monitoring • review the portfolio of a particular resource partner or thematic programme, geographic area, sector, etc • provide inputs to external reviews and evaluation • provide information and perspectives for the audit trail • gather lessons learned

  5. Project Monitoring and Reporting • What type of reports are required ? • What is the periodicity of each report? • What do I do with the reports?

  6. Monitoring and Reporting Framework Main features of the new monitoring and reporting framework: • Single framework which facilitating BH /managers to meet different reporting requirements • Information is derived from projects and consolidated for corporate needs: CWP, CPF, UNDAF, ORs. • Significant share of the information will be generated by information systems (FPMIS and PIRES) • QPIR is abolished.

  7. Reports: Type, Scope and QA Tools

  8. The Results Matrix

  9. Projects Results Monitoring Tool -The Scorecard • A Scorecard is a means of reviewing project performance • It is divided by performance criteria • It helps organize info on results and makes qualitative information quantitative • Questions are answered and given a score by the project manager (CTA, LTO, etc).

  10. Reporting criteria

  11. Scorecard Assessment: At a glance

  12. “Reflect” CPF Review and Reporting

  13. CPF Review and Reporting Criteria

  14. Sustainability: Key factors

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