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Save Time While Entering Time: Employee Self-Service for Time Data Entry

Save Time While Entering Time: Employee Self-Service for Time Data Entry. Norel C. Tullier Jim Mettlach University Payroll Office November 2008. Migration to Electronic Time Entry. Implemented HMRS 7.5 - July 2001 Pilot electronic time entry by timekeepers at Health System

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Save Time While Entering Time: Employee Self-Service for Time Data Entry

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  1. Save Time While Entering Time: Employee Self-Service for Time Data Entry Norel C. Tullier Jim Mettlach University Payroll Office November 2008

  2. Migration to Electronic Time Entry • Implemented HMRS 7.5 - July 2001 • Pilot electronic time entry by timekeepers at Health System • Upgrade to HRMS 8.0 (web-based) –February 2004 • Move Hospital timekeepers to new software • Expand data entry into HRMS M-Pathways to campus units – Summer 2004 • Increase number of timekeepers entering data directly into HRMS M-Pathways • Pilot Time and Labor self-service – Spring 2006 • Some departments within MAIS and Financial Operations • Pilot Punch Time entry - August 2008 • Recreational Sports department

  3. Statistics for Time Data Entry as of October 2008

  4. What’s Punch Time? • MAIS is sponsoring a central server for departmental time clock devices. • Staff use M-Cards and swipe the card to record “in” and “out” times. • Punch Time is a type of self-service. • Approvers use Time and Labor to add/approve exception time and approve all time from the time clock devices.

  5. Employee Self-service via WebBiweekly-paid Staff

  6. Employee Self-service via WebMonthly-paid Staff

  7. Approving Time via the Web

  8. Approving Time via the Web

  9. Checklist for Self-service Roll-out • Unit appoints Coordinator to work with University Payroll staff and lead team of departmental timekeepers • Demo self-service and approver (supervisor) functionality • Identify list of departments that will participate in self-service • Announcement email to all staff and approvers • Create list of approvers and back-ups

  10. Checklist for Self-service Roll-out….continued…. • Review business processes of the units that will be impacted • Prepare M-1 Forms for approvers’ access • Approvers take self-study training • Interchange(s) for approvers • Interchange(s) for staff members • Departmental timekeepers set-up static groups for approvers

  11. Contact Information • For information about Employee self-service via the web: • Jim Mettlach mettlach@umich.edu 763-1116 • Norel Tullier norel@umich.edu 764-9518 • For information Punch Time self-service: • Melissa Kokenakes mkoko@umich.edu 764-8040 • Mark McManamay markmcan@umich.edu 647-8974

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