Case study: work plan

1. Case study: work plan • Task: Support the EC and beneficiaries in the whole procurement process for the purchase of laboratory equipment. • Identify activities, which are necessary to be carried out (this may include but not limited to): assessment of draft technical specifications by STE(s), improving technical specifications to make final draft, prepare tender dossier, submit tender dossier to the Commission services for assessment (up to 2 months), publishing, receiving comments/questions from potential bidders (2 months), evaluation of the bids (1 month), selection of the winner(s) (0,5 month), preparation of the contract (1 month), signing by all parties (postal services, review of the contracts by the legal advisers of the winners – up to a month), delivery of equipment (3-12 months), installation of equipment (1-2 months), training of the personnel, preparation and validation of calibration/test methods (1-2 months). • Note: EU procurement rules in member states are different from those in TACIS or similar programme, therefore, you should not expect too much from an STE. Sophisticated equipment may require suitable premises. • Task: A battery of laws or revision of the laws on standardisation, conformity assessment and products safety will be prepared with a legal department support from the EU partner. • Identify EU legislation (directives) that are listed in the project fiche, then consider which public organisations should be involved in drafting process directly as well as duration of drafting, submission to and acceptance by responsible institutions. Estimate time schedule for (1) publication, (2) transitional period, and (3) enforcement. Enforcement needs available market surveillance capacity, accreditation body recognised by an international or regional association of accreditation bodies, as well as conformity assessment bodies. • Note: EU directives (New and Global Approach) are constructed so that for 50 percent of the text (or even more) it is possible to use wording from the directive itself, simply “copy-paste”. The rest requires national implementation efforts and, normally, it is based on the legal traditions and available structure in the implementing country itself (therefore, do not expect solutions, expect guidance). • Task:Support the Accreditation Body in qualifying for full membership in both ILAC (International Laboratory Accreditation Co-operation) and IAF (International Accreditation Forum). Identify target group (number of staff), legislation concerned, availability of quality system in place, English language (!) issues (normally assessment is carried out and auditors interview in English). Imagine the body has not yet been established. Note: most often preparation of quality policy, manual, writing procedures and all other necessary activities in order to become recognized by a regional accreditation body (ending in the report) may take more than 24 months. • In each case the starting date is 1 September 2008. Write down the events that require time for implementation, for events that should be completed in July/August move to September, for December move to January. You can use any suitable form of presentation of the findings (graphic, table, column etc.).

2. Case study: work plan • Task: Support the EC and beneficiaries in the whole procurement process for the purchase of laboratory equipment. To set up and update an internal Database Library, containing all relevant EU energy policy documents, primary and secondary legislation translated into Azeri, as well as key Azeri energy policy and legislation translated into English. • Since this activity could be interpreted as development of software: clarify, whether it is necessary to obtain private sector input. Therefore, activities which are necessary to be carried out (this may include but not limited to): preparation and assessment of draft technical specifications, contracting a private company, training of the personnel, development and installation of new software, running various checks on software in order to “fish out” major and minor mistakes. • Note: EU procurement rules in member states are different from those in TACIS or similar programme, therefore, you should not expect too much from an STE. Sophisticated equipment may require arranging suitable premises. • Task:To prepare draft of new/amended Electricity Law, in accordance with the Common Understanding content (Activity 1.7) for approximation with Directive 2003/54/EC, Directive 2001/77/EC and Directive 2004/8/EC. • Identify EU legislation (directives) that are listed in the project fiche, then consider which public organisations should be involved in drafting process directly as well as duration of drafting, submission to and acceptance by responsible institutions. Estimate time schedule for (1) publication, (2) transitional period, and (3) enforcement. Enforcement needs available market surveillance capacity, accreditation body recognised by an international or regional association of accreditation bodies, as well as conformity assessment bodies (e.g. verification of gas or electricity meters). • Note: EU directives (New and Global Approach) are constructed so that for 50 percent of the text (or even more) it is possible to use wording from the directive itself, simply “copy-paste”. The rest requires national implementation efforts and, normally, it is based on the legal traditions and available structure in the implementing country itself (therefore, do not expect solutions, expect guidance). • Task:Legal and technical support provided on ad hoc issues raised during Parliament review and approval process of electricity and gas Laws. Take into account that it may be difficult to prepare all legislation in time and submit it to the Parliament. Secondly, it is very difficult to plan input of a specific expert. Note: a possibility exists this activity may not be implemented during the Twinning project. • In each case the starting date is 1 September 2008. Write down the events that require time for implementation, for events that should be completed in July/August move to September, for December move to January. You can use any suitable form of presentation of the findings (graphic, table, column etc.).

3. Case study: work plan • Task: Support the EC and beneficiaries in the whole procurement process for the purchase of laboratory equipment.To provide training for staff and guidance/directions to the procurement project as follows: • confirm the needs of equipment • prepare procurement ToRs (technical specifications), • prepare procurement tender documents, • monitor the implementation of the procurement operation, in particular: • make sure that the SOCCM provides the facilities needed to allow the installation of the equipment, following the recommendations for use of the supplier; • make sure that the equipment provided is conform to technical specifications, that it is effectively installed and operational and that the staff of SOCCM is provided with the necessary training and assistance during guarantee period. • Above most of the activities are clearly identified. This can be compared to the following list and duration of activities (this may include but not limited to): assessment of draft technical specifications by STE(s), improving technical specifications to make final draft, prepare tender dossier, submit tender dossier to the Commission services for assessment (up to 2 months), publishing, receiving comments/questions from potential bidders (2 months), evaluation of the bids (1 month), selection of the winner(s) (0,5 month), preparation of the contract (1 month), signing by all parties (postal services, review of the contracts by the legal advisers of the winners – up to a month), delivery of equipment (3-12 months), installation of equipment (1-2 months), training of the personnel, preparation and validation of calibration/test methods (1-2 months). • Note: EU procurement rules in member states are different from those in TACIS or similar programme, therefore, you should not expect too much from an STE. Sophisticated equipment may require suitable premises. Normally a supplier provides standard training covering ‘switch on/off’ equipment. It is important that Twinning project STEs provide training in such a manner that validation of procedures is carried out as soon as the equipment is delivered and installed. • Task:Preparation of Rules on General Food Hygiene etc. • Identify relevant EU legislation (directives), then consider which public organisations should be involved in drafting process directly as well as duration of drafting, submission to and acceptance by responsible institutions. Estimate time schedule for (1) publication, (2) transitional period, and (3) enforcement. Enforcement needs available market surveillance capacity, accreditation body recognised by an international or regional association of accreditation bodies, as well as conformity assessment bodies. • Note: EU directives (New and Global Approach) are constructed so that for 50 percent of the text (or even more) it is possible to use wording from the directive itself, simply “copy-paste”. The rest requires national implementation efforts and, normally, it is based on the legal traditions and available structure in the implementing country itself (therefore, do not expect solutions, expect guidance). • Task:Participation in selected international programme of Proficiency Tests. Availability of quality management system in place, English language (!) issues (normally letters/reports in English). Take into account draft schedule on equipment supply, proficiency tests are mostly to be paid for (fee). Note: most often preparation of quality policy, manual, writing procedures and all other necessary activities in order to become recognized by a regional accreditation body (ending in the report) may take more than 24 months. • In each case the starting date is 1 September 2008. Write down the events that require time for implementation, for events that should be completed in July/August move to September, for December move to January. You can use any suitable form of presentation of the findings (graphic, table, column etc.).