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FY-01 E8 and E9 SELECTION BOARDS PowerPoint Presentation
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  2. TOPICS OF DISCUSSION • Board Mechanics • Tools of the Board • Board Process • Lessons Learned

  3. BOARD MECHANICS • Convening Authority • Board President • Board Recorder • Assistant Recorder • Panels

  4. CONVENING AUTHORITY • Chief of Naval Personnel • Establishes the Precept for the Board. • Approves the Report Of The Board

  5. PRESIDENT • Navy Captain • Reports to CNPC. • Ensures the Board conforms to CNPC directives.

  6. RECORDER • LT - (LT Zardeskas/LT Cox) • Reports to the Board President. • Responsible for all administrative functions, and process integrity.

  7. ASSISTANT RECORDER • Chief Petty Officer. (SCPO/CPO) • Assigned to each Panel. • Reports to the Recorder. • Responsible for all administrative functions of the Panel. • EMPRS expert/operator.

  8. ASSISTANT RECORDERS • We need to maintain a presence at all the boards we can. • Encourage our people to volunteer. • FY 01 E-9/8 boards: 14 A-Recorders • 5 EOD TECHS / 2 SEALS • 1 DIVER / 1 SWCC / 1 SEAL TEAM CORPSMAN

  9. PANELS • Ratings are broken down into 13 panels. • Panels consists of 4 to 9 personnel. • Panel Head (CDR) • Panel Members (MCPO’s) • Assistant Recorder (CPO)


  11. PRECEPT • Provides general guidance to the board regarding selection criteria. • Lists quotas, and early quota limitations for each rating. • Provides additional special guidance as required by the CNPC. • Must be approved and signed by the CNPC.

  12. CANDIDATE RECORD / EMPRS • Primary source for documents used by the Panel Members to score the candidate. • ESR is the first page reviewed. • FITREP’s (Last 5 years) • Letters to the Board (PACKAGES)

  13. SCORE SHEET • Established by the Panel Members. • Used to score the candidate’s record. • Must be approved by the Board President.

  14. LADDER • Descending final average score report. • Each candidate’s scores are listed. • Used to establish the Crunch Zone.

  15. SLATE SHEET • Depicts selection/non-selection status for a rate. • Compares the Last select / First non-select, First female non-select, and First minority non-select records. • Used in the slating session (voting) to obtain a majority vote.

  16. BOARD PROCESS • Scoring Criteria is determined. • All records are reviewed and scored. • Crunch Zone (CZ) is established. • Records in the Crunch Zone are reviewed. (3rd review) • Deliberation of records in CZ conducted. • Slating of rate. (Voting) • Report Of The Board.

  17. Scoring Criteria • Panel Members discuss and establish the scoring criteria for the specific rate being graded. • Modifications to score sheet must be applied uniformly to all records. • The Scoring Criteria is tailored to that specific rating. • Approved by the Board President.

  18. Record Review / Scoring • Assistant Record randomly assigns records to Panel Members for review and scoring. • Each record is independently reviewed and scored by two different Panel Members. • Scores are continuously compared for consistency by the assistant recorder.

  19. CRUNCH ZONE • Determined by the Panel Members after all records have been scored twice. • Board President approves the Crunch Zone. • Records in the Crunch Zone are assigned for a 3rd review. • All records are considered equal. (Scores no longer matter)

  20. CRUNCH ZONE • A minimum of 2 candidates records for every 1 quota available will be crunched. I.e.. 25 quotas available 50 records will be crunched.

  21. CRUNCH ZONE DELIBERATION • Conducted after records in the Crunch Zone are reviewed a 3rd time. • Panel Members complete a record to record comparison. • Deliberations continue until all records in the Crunch Zone have been briefed and voted/ranked. • Selects are determined.

  22. SLATING • After selects are determined the rating expert generates the Slate Sheet. • Slate Sheet compares the record of the Last Select, First non-select, First Female non-select, and First Minority non-select. • Slate Sheet is approved by the Board President. • All board members participate in the slating sessions.


  24. LESSONS LEARNED • Career Path • FITREP’S • Candidate’s Record • Letter to the Board (Package) • Warfare Qualification / Awards • Education / Community Involvement

  25. Career Path • Foundation for your advancement • Take challenging and demanding type duty assignments. (Rate specific) • If you are in a SEA going rate, go to SEA. • Recruiter and Instructor duty carries more weight than regular shore duty. • Take the hard jobs!!

  26. Career Path • Consistently take on responsibilities and qualifications outside of your primary duties. • Command collateral duties • Warfare qualifications. • Master Training Specialist • If you have the opportunity to obtain a qualification you need to get it. • Obtain qualifications early during a tour.

  27. FITREP • Strong command recommendation for promotion. • Breaking out in peer group • (Large #’s a plus, small #’s strong write-up) • Comments on leadership and management ability at SEA/Arduous duty. (MCPO/SCPO) • Developing/Leading Sailors.

  28. FITREP • First sentence of the FITREP is key if you want your guy to be promoted. • My number 1 CPO!! • Best I’ve seen in years!! • Promote before sundown!! • Grab their attention early!!!!!. • Don’t hide these in the last sentence of the FITREP.

  29. FITREP • Adverse information was not the kiss of death. • A move from a higher promotion recommendation to a lower one (EP to MP, etc) was viewed as a negative if not explained in write-up. • You don’t always have to be an EP or MP to get advanced.

  30. FITREP • The rank of the reporting senior is not a significant factor in determining the weight of a FITREP. • Grade inflation was so rampant, panel members ignored marks and concentrated on performance documented in the write-up. • Strong write-ups = Promotions.

  31. FITREP • Don’t waste space on college, community service, and PRT results. • Too many collateral duties can/were viewed as a negative. • Command collateral duties carry the most weight. • Promotion recommendation on transfer FITREP consistent with performance. • 1 of 1 “P” or “MP’ transfer FITREPS.

  32. FITREP • Cause for rejection • CO’s handwritten comments • CO’s cheating (EP/MP) • Submitted late

  33. FITREP (don’ts) • Bullets that are counter productive do not impress the board. • Don’t say ”he’s the best ever and give a “P” or “MP”. • “One of my top Chiefs” says nothing to the board. Put a number on it. • Don’t use to many acronyms.

  34. EMPRS(Electronic Military Personnel Record System) • Information in your service record is scanned into the computer. • Microfiche are no longer used by the selection boards.

  35. Record • IT IS YOUR RECORD!!!!!!!!! • IT’S YOUR CAREER!!!!!!!! • IT IS YOUR PROMOTION!!!!!!!! • Get a copy of your record, and review it well in advance of the selection board convening date. • Submit corrections if necessary. See BUPERS web page for details.

  36. RECORD • A tremendous number of current FITREPS were missing from candidates records. No current FITREP = NO PROMOTION 90% of the time. • Review your record often. • Missing documents. • Some one else's information. • Unreadable documents.

  37. LETTERS TO THE BOARD • Cover page. Use proper format. • Packages endorsed by the candidate’s children. • Letterhead signed by the candidate. • Business cards attached to the cover page. • Candidate’s picture attached to the package. • Newspaper articles.

  38. LETTERS TO THE BOARD • INCLUDE:last 5 years of FITREPS!!! • COPIES of missing or unreadable documents. • Summary of Qualifications/Awards • Warfare Qualification/s (Date qualified) • Personal Awards (Date Awarded) Handwritten cover pages. • Highlight areas of concern.

  39. LETTERS TO THE BOARD • Make sure you secure the package that you put together. • Don’t send original copies of awards or anything else you will not get them back. • Packages- What do you think happens to them when they are received at BUPERS?

  40. Warfare Pins / Awards • Warfare Pin a must for most rates. Opportunity to qualify is considered to be available for personnel in most rates. • Personal Awards carry the most weight. • Weight depends on issuing command. • Some rates cap point value for awards.

  41. Education / Community • Education and community involvement can be a tie breaker, or it can be a viewed as a negative. • Spending to much time at school and not enough time making sailors. • Too much time in the community makes panel members wonder when, and how well you perform your military duties.