SAFETY REPRESENTATIVE ORIENTATION TRAINING

1. SAFETY REPRESENTATIVE ORIENTATION TRAINING Presented by Environmental Health & Campus Safety

2. Environmental Health & Campus Safety • Safety and Environmental Policy • Responsibility for Safety • Safety Rep Overview • Safety Rep Roles and Responsibilities • QUESTIONS? Training Outline

3. Environmental Health & Safety ECU Police 210 East Fourth Street Blount House 328-6166 328-6787 EH&S Administration Law Enforcement Industrial Hygiene & Safety Alcohol and Drug Awareness Environmental Management Personal Safety Workers’ Compensation Lockdown Response Emergency Management *Environmental Health & Campus Safety is in the Chancellor’s Division Environmental Health & Campus Safety

4. Environmental Health & Safety Prospective Health 210 East Fourth Street Warren Life Sciences 328-6166 744-2070 EH&S Administration Radiation Safety Industrial Hygiene & Safety Biological Safety Environmental Management Infection Control Workers’ Compensation Employee Health Emergency Management Eh&s overview *Program responsibilities are University-wide and not separated by campus

5. Eh&s overview EH&S SERVICES -Accident Investigation -Hazard Assessment -PPE Assessment/Selection -Grant Reviews -Fume Hood Evaluations -Employee Exposure Monitoring -Ergonomic Assessments -Respiratory Protection/Fit Testing -IAQ Investigations -Hazardous Chemical Waste Pickup -Environmental Consulting -Emergency Preparedness Consulting -Special Events -EH&S Training

6. Policy endorsed by University Administration • Protect and promote the health and safety of students, employees, patients, visitors, and the environment • Ultimate success depends upon the conscientious and cooperative efforts of all • Expectation that every employee actively promote and support the safety and environmental programs • Safety and environmental compliance incorporated into job performance standards Eh&S policy

7. Shared responsibility for safety and environmental compliance • Chancellor/Administration have ultimate responsibility • Program responsibilities are delegated to EH&S and Prospective Health • Faculty/staff responsible for complying with established programs and policies • Individual with most control of an area typically has greatest level of responsibility (UCLA Case) • Safety Rep serves only as a facilitator Responsibility for EH&S

8. Employer must comply with OSHA and other safety and health standards • Must provide workplace free of recognized hazards likely to cause injury to people or harm the environment • University subject to inspection by OSHA, EPA and other regulatory agencies • Direct inspectors and complaint letters to EH&S Employer Responsibilities Responsibility for EH&S

9. Employee has basic right to make a complaint regarding unsafe or unhealthy workplace conditions • Address complaint in-house by notifying supervisor and/or EH&S at 328-6166 • Contact NCDOL if issue cannot be resolved in-house (1-800-LABOR-NC) • Employer cannot retaliate against an employee for making a complaint • Contact EH&S immediately if site visited by OSHA or other regulatory agency Employee Rights and Responsibilities Responsibility for EH&S

10. Serves as the point of contact for department/building • Maintains general awareness of the health and safety conditions within department/building • Communicates information to department/building • Emergency Management Preparedness • Weather preparations/announcements • Fume hood/power outages • Program/policy updates • Evacuation drills • Complaint contact SAFETY REP OVERVIEW

11. Requests and coordinates assistance from EH&CS • Serves a critical role in implementation of EH&CS programs • Does not assume primary responsibility for safety • Conducts or facilitates self-inspections/hazard assessments • Assists with evacuation/lockdown of the building • Attends EH&CS training Thanks for your service  SAFETY REP OVERVIEW

12. Safety rep Roles and responsibilities Lockdown Procedures East Carolina University Police Department

13. Lockdown Procedures Courses of Action Trained versus Untrained • First response is the same for both groups • Reactions begin to differ markedly from there on out Trained Untrained Startle and Fear Startle and Fear Feel Anxious Panic Recall what they have learned Fall into disbelief Prepare to act as rehearsed Lost in denial Commit to action Descend into helplessness

14. Lockdown Procedures Lockdown During a Hostile Threat Threat is in your building • Remain calm. • Notify others in your department when safe to do so. • Get out of the corridor. • Secure yourself in the nearest room with a door. • Lock and/or block door with furniture • Turn off lights

15. Lockdown Procedures Lockdown During a Hostile Threat Threat is in your building • Close windows, pull shades, or close blinds. • Cover window pane in door if applicable. • Hide under a desk. • Spread out in the room.

16. Lockdown Procedures Lockdown During a Hostile Threat Threat is in your building • Turn cell phones and any other electronic devices to silent mode. • Stay quiet. • Remain in place until “All clear” has been given by ECU Police

17. Lockdown Procedures Lockdown During a Hostile Threat Shooter enters your room • Assume their intentions are lethal to you. • Do “whatever it takes” when your life is on the line. • Throw things, yell, use improvised weapons. • If two or more of you, make a plan to overcome the shooter. • Do the best you can to --- Survive

18. Lockdown Procedures Lockdown During a Hostile Threat Threat is in another building • Remain calm. • Go to designated “safer” room. • Close windows, pull shades, or close blinds. • Be PATIENT.

19. Lockdown Procedures Lockdown During a Hostile Threat Threat is in another building • Monitor ECU Alert. • Help to monitor and control rumors and misinformation • Remain in place until “All Clear” has been given by ECU Police. • If outside when lockdown is announced and there is no immediate threat to your area, EXIT campus IMMEDIATELY.

20. Lockdown Procedures Lockdown During a Hostile Threat Threat is outside • Remain calm. • Stay inside and away from windows and glass doors. • Go to designated “safer” room. • Lock and/or block door with furniture. • Close windows, pull shades, or close blinds.

21. Lockdown Procedures Lockdown During a Hostile Threat Threat is outside • Be PATIENT • Monitor ECU Alert. • Help to monitor and control rumors and misinformation • Remain in place until “All Clear” has been given by ECU Police.

22. Lockdown Procedures Law Enforcement Responders DO NOT expect them to assist you as you get out • Primary job is to locate the shooter and neutralize the threat • Medical assistance will follow once the threat is neutralized Law Enforcement must assume everyone is a threat Be prepared to : Have weapons pointed in your direction Be subject to search Be handcuffed

23. Lockdown Procedures Law Enforcement Responders DO NOT • Have anything in your hands; officers are taught that “hands kill” DO • Raise your arms • Spread your fingers • Show hands as you drop to the floor • Spread arms and legs

24. Lockdown Procedures Law Enforcement Responders • Key Information - Report only what you see, hear or know is accurate • Be prepared to calmly, quickly and accurately provide: • Name of shooter (if known) • Number of shooters • Description of shooters • Location of shooters • Numbers and types of weapons involved

25. Lockdown Procedures Behaviors of Concern • Realities: • Threats almost always present • Warnings made through comments can reveal clues to feelings, thoughts that may lead to violence • Erratic/abnormal behavior is a principal warning sign of violent behavior. • Bullying is often a steppingstone to violence • Usually signposts along the way

26. Lockdown Procedures Prevention • If suspicious or uncomfortable, report your observations and feelings • Many reporting options available • ECU Police 252-328-6787 • ECU Cares 252-737-5555 or www.ecu.edu/dos click on link (report person of concern) • Supervisor • Counseling Center 252-328-6661

27. Lockdown Procedures Prevention • Violence and threats of violence • Often result from frustration and communication breakdown • Individuals can make a difference • Listen to “troubled” individuals • People want to be heard and understood • A safe campus is EVERYONE’S responsibility • Lockdown Plan Template

28. Safety rep Roles and responsibilities Lockdown Procedures East Carolina University Police Department QUESTIONS?

29. Safety rep Roles and responsibilities Emergency Action Plans • Evacuation procedures • Location of primary and secondary exits • Location of pull stations • Location of designated meeting site • Emergency phone numbers • Procedures for accounting for personnel • Procedures for evacuating disabled personnel • Procedures for personnel with special responsibilities

30. Safety rep Roles and responsibilities Emergency Action Plans • Develop Emergency Evacuation Plan (EEP). Revise EEP annually, and assist with emergency evacuation drills • Ensure that all Faculty/Staff and students are aware of Emergency Evacuation Procedures • Serve as POC during evacuations, report to emergency personnel upon their arrival • Serve as a contact for EH&S to schedule evacuation drills • Emergency Evacuation Plan Template

31. Safety rep Roles and responsibilities Emergency Evacuation Procedures • When alarm is activated or if there is a fire or other emergency, employees must evacuate building immediately and not return until instructed to do so • Activate alarm as you exit building, call 911 from a safe location and go to your designated meeting location • Do not attempt to fight a fire or respond to other emergencies unless you are trained to do so • Do not assume false alarm, drill or system testing

32. Safety rep Roles and responsibilities Business Continuity • Maintain current and comprehensive continuity plan for potential loss of facility, service, or human capital • Compile and maintain an accurate call‐back list with current phone numbers of all personnel within the department • Provide clear lines of succession that identify personnel to fulfill role of department head during a major emergency • Train employees on basic preparedness procedures and general departmental plans for responding to an emergency

33. Safety rep Roles and responsibilities How to report an emergency Call 9-1-1 for Police, Fire or EMS assistance - stay on the line, remain calm, and provide the following information: • Know the correct name of the building you are located in. • Tell the telecommunicator the room, floor, or area where you are located. • When outdoors, indicate cross streets, buildings and/or landmarks. • Describe the nature of the emergency or what is going on. • Be clear and accurate - “report only what you see or hear” • Indicate the number of injured people and their known injuries. • Provide your name and a phone number so the telecommunicator can call you. • If possible, call 9-1-1 from a landline phone. • Send an extra person outside to meet emergency personnel and guide them to the location if safe to do so. 

34. Safety rep Roles and responsibilities ECU ALERT Emergency Notification System • www.ecu.edu/alert - The most current and detailed source for situational information. Initial and updated information will be posted here throughout an emergency. During an emergency, a red bar linked to this page will appear on the ECU home page. • ECU Email • Office Phones • Desktop Pop-up box • ECU Hotline 328-0062 ECU Physicians 744-5080 • Outdoor Speakers • Plasma Screens • Twitter • Text messages - must sign up to receive

35. Safety rep Roles and responsibilities SEVERE WEATHER/WINTER WEATHER • Snow/Ice • Tornado • Hurricane • Monitor weather conditions from news outlets • Monitor ECU Alert Emergency Notification System • Make preparations at work and home prior to event • Shelter-In-Place

36. Safety rep Roles and responsibilities SHELTER IN PLACE Weather or outdoor environmental emergency • If outdoors, go inside a sturdy building • Close all exterior windows, doors and other openings • Allow people outside to enter • Seek shelter inside a room with no or few windows, interior to the building, on or near the ground floor • Avoid long span roofs when possible • For earthquake drop, cover and hold, then evacuate afterwards if necessary.

37. Safety rep Roles and responsibilities CHEMICAL INVENTORY MANAGEMENT • Chemical inventory is needed for regulatory reporting and emergency response procedures • Inventory updated and submitted annually • Correct format • Chemicals of interest • Building code compliance • Material Safety Data Sheets are available for each hazardous material and are readily accessible

38. Safety rep Roles and responsibilities CHEMICAL INVENTORY MANAGEMENT • OSHA Hazard Communication Standard 29 CFR 1910.1200 - “Right to Know” • Inform employees of hazards encountered in the work area – specifically chemical hazards – operations where hazardous chemicals are present • Training is required upon initial employment, when a new hazard is introduced or when it is apparent employee does not understand requirements • EH&S provides a general overview at orientation • Supervisor provides chemical specific training • Key is Hazard Identification – Labels, MSDSs and hazard warnings

39. Safety rep Roles and responsibilities LAB SAFETY • Coordinate/schedule inspections • Distribute inspection reports • Assist with development of Action Plans • Send reminders to faculty/staff and collect action plans and forward to EH&S (by deadline) • Assist with new labs and lab close-outs • Lab safety training • Grant reviews – lab safety plans

40. Safety rep Roles and responsibilities HAZARDOUS WASTE (Chemicals) • EH&S responsible for collection and disposal • Schedule pick-ups by submitting e-mail request • Proper labeling • Container management • Secondary containment • EPA Citation/Penalty

41. Safety rep Roles and responsibilities WORKERS’ COMPENSATION/INJURY PROCEDURES • Report all accidents (including near-misses) to supervisor as soon as possible after the incident occurs • If medical treatment is required, immediately report incident to EH&S • EH&S will schedule appointment with Employee Health physician • Utilize 911 system for life-threatening emergencies • Submit forms to EH&S • Reference workers’ compensation page on EH&S web site for additional info • Complete accident report and investigation forms and submit to EH&S • Accident Report Forms • Near miss incidents

42. Safety rep Roles and responsibilities Asbestos awareness • Naturally occurring fibrous mineral found in building materials on campus including ceiling material, pipe insulation and floor tile • Potential to cause health hazard if inhaled • Intact, undisturbed material does not pose significant health risk • Report damaged material to EH&S • Visit asbestos page on EH&S web site for location of asbestos in your buildings

43. Safety rep Roles and responsibilities Ergonomics • Adapting the task to fit you • Maximizing your health and comfort by using your body in efficient ways • Self evaluation of the behaviors and postures that you use at work • Learning to recognize the signs and symptoms associated with an action that may lead to Musculoskeletal disorders. (MSDs)

44. Safety rep Roles and responsibilities TRAINING • It is the responsibility of the supervisor to explain all department specific hazards and how to prevent accidents and injuries • EH&S maintains training records and provides online training opportunities through ECU One Stop • Log on to One Stop • Go to Faculty and Staff training • Click on My Training History to see completed training • Scroll down the page to see the classes available campus wide • In addition, departments should also keep training records, especially of training not obtained through EH&S.

45. Safety rep Roles and responsibilities SELF-INSPECTION/HAZARD ASSESSMENTS • EH&S conducts limited safety audits – lost Facility Inspector position due to budget cuts • EH&S acts as a consultant to help you understand regulations and develop solutions to problems • Complete and/or enlist help of co-workers to complete Self-Inspection annually • Better understand the safety issues in your work area. • Provide an opportunity for departments to understand regulations that affect them • Provide an opportunity to prevent and correct any safety issues

46. Safety rep Roles and responsibilities SELF-INSPECTION/HAZARD ASSESSMENTS • Self-Inspection form • Review all areas for the fire/life safety issues outlined in the form • Note where problems exist • Develop an action plan to remedy problems • Communicate results of inspection with department to correct current issues and prevent future ones • Complete the form, keep a copy for your department and send a copy to EH&S • EH&S will review and follow-up with the department safety representative as needed

47. Safety rep Roles and responsibilities SELF-INSPECTION/HAZARD ASSESSMENTS Corrective Actions • Work orders • Imminent danger • If you discover an imminent hazard (one that could cause immediate death or serious physical harm), secure the area if possible and contact EH&S immediately. • If you cannot contact EH&S, call the ECU Police and they will activate the University Emergency Response System.

48. Safety rep Roles and responsibilities SELF-INSPECTION/HAZARD ASSESSMENTS

49. Safety rep Roles and responsibilities SELF-INSPECTION/HAZARD ASSESSMENTS • Employees should have a basic understanding of the fire alarm systems (if equipped). • It is important to know what the alarm sounds like • If a fire alarm is not installed in the facility, a verbal or horn system should be put into place. • Employees should be familiar with the location of exits, fire extinguishers, pull stations, and other equipment. • Evacuation drills should be conducted • It is ECU policy for employees to evacuate

50. Safety rep Roles and responsibilities Training • It is the responsibility of the supervisor to explain all department specific hazards and how to prevent accidents and injuries • Supervisors are also responsible for conducting hazard assessment for selection of appropriate PPE • Document training and hazard assessments SELF-INSPECTION/HAZARD ASSESSMENTS