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Road Permit Section to Forest Service Road Branch

Road Permit Section to Forest Service Road Branch

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Road Permit Section to Forest Service Road Branch

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  1. Flowchart 2 -- Scenario A (conversion to FSR) Road Permit Section to Forest Service Road Branch With District Manager Approval Process Completed (DM signs FS302) STEP 1Deletion of Road Permit Section Licencee District District District APPHELP District Submit: -application letter requesting deletion, -road permit ID, -section name, -MAPVIEW location map Check section and map against FTEN layer for accuracy and completeness Email Request to APPHELP to change length of section to zero in FTA (provide retirement date). Approve Send DM approval to licencee. FTA/LRDW updated Complete filing Reject Correct errors and resubmit Licencee Scenario A continued next page

  2. Flowchart 3 -- Scenario A (conversion to FSR ‘continued’) Road Permit Section to Forest Service Road Branch Step 2 ESF Submission Application for FSR Branch District/BCTS District District/BCTS District/BCTS District/BCTS APPHELP District/BCTS Complete new Exhibit A using TUT or use FTA Ex A District/BCTS FTA clearance, Map report Check accuracy & completeness Final Approval process. -FTA final approval -DM sign legal document If new FSR district must initiate tenure in FTA Approve Approve Create XML-. See process below. Approve FTA/LRDW updated Complete Filing Submit XML to ESF(FTA Inbox) Reject Reject Reject Process for Creating XML using EZILINK Correct errors and resubmit 1.Create new submission 2. FTC 3. Co-ordinates used 4. Name, phone # 5. District 6. Validate Only- no 7.Special Access Road-Linear 8.Road Type- FSR-Declaration 9. Road State- Established 10 Add spatial to section layer only 11 Add legal description-right click road section layer and add POC,POT 12 Validate spatial layers 13 Check for correct geo-referencing using WMS query tool. 14 Upload to ESF For New and Amended FSR’s Special access road linear: Application Purpose: New Special access road section: Application purpose: New

  3. Road Permit Full Section Retirement Flowchart 4 -- Scenario B (road permit full section retirement) With District Manager Approval of Road Permit Transition Plan Completed District District Licencee District District District Close road permit in FTA if licencee requests closure (approved by DM). Status =HC District Submit: -application letter, - road permit name, -section name, -MAPVIEW location map. Check section and map against FTEN layer for accuracy and completeness Request to APPHELP to change length of section to zero in FTA (provide retire date) Approve Send licencee approved application letter. Approve All sections in permit retired? YES Complete Filing Reject Reject NO FTA/LRDW updated Correct errors and resubmit APPHELP Licencee

  4. Road Permit Partial Section Retirement Flowchart 5 -- Scenario C (road permit partial section retirement) With District Manager Approval of Road Permit Transition Plan Completed District District District District District Auto Licencee Final approval process -FTA final approval -DM sign legal document Licencee Send licencee approval by DM and new Ex A Complete new Exhibit A use TUT or FTA Exhibit A FTA Clearance – Map Report Check Accuracy & Completeness Approve Complete Filing Approve FTA/LRDW updated Approve Submit XML to ESF (FTA Inbox) Create XML Digitize only that part of section still under permit Reject Reject Reject Licencee Correct errors and resubmit

  5. Flowchart 6 -- Scenario D (road permit transfer) Transfer of Road Permit Full Section Obligation (from one tenure holder to another) With District Manager Approval of Road Permit Transition Plan Completed STEP 1New Application (Incoming Licencee) District District District Licencee Licencee Licencee District District AUTO Final approval process -FTA final approval -DM sign legal document Request Road Permit number from district Create XML include all sections being transferred to this road permit Approve FTA clearance, map report Check Accuracy & Completeness Approve Complete new Exhibit A Use TUT or FTA Exhibit A Approve Send licencee legal document, includes Ex A Complete Filing FTA/LRDW updated Submit XML to ESF (FTA Inbox) Reject Reject Reject Correct errors and resubmit Licencee STEP 2Deletion of Road Permit Section (Exiting Licencee) District District District Licencee District Close road permit tenure in FTA if licencee requests closure (approved by DM). Status = HC District District Compare deletion request to new RP application. Check Accuracy & Completeness Submit: - application letter. Complete Filing Request to APPHELP to change length of section to zero in FTA (provide retirement date). Send licencee approved application letter. All sections in permit retired? Approve YES -road name -section name -MAPVIEW location map Reject NO Licencee FTA/LRDW updated Correct errors and re-submit APPHELP

  6. Flowchart 7 -- Scenario E (road permit transfer) Road Permit Partial Section Transfer (from one tenure holder to another) With District Manager Approval of Road Permit Transition Plan Completed STEP 1New Application for Partial Section Transfer (Incoming Licencee) District District Licencee Licencee Licencee District District District FTA clearance map report Check Accuracy and Completeness AUTO Request Road Permit number from district Create XML include all sections being transferred to this tenure Submit XML to ESF (FTA Inbox) Approve Complete new Exhibit A Use TUT or FTA Exhibit A Final approval process. -FTA final approval -DM sign legal document Approve Send licencee legal document, Includes Ex A. Approve FTA/LRDW updated Complete Filing Digitize only that part of section being transferred to new permit. Reject Reject Reject Licencee Correct errors and resubmit STEP 2 Road Permit Partial Section Retirement (Original Licencee) District District District Licencee Licencee FTA Clearance – Map Report Check Accuracy and Completeness. Compare to new application. Final approval process -FTA final approval - DM sign legal document District District Approve Complete new Exhibit A use TUT or FTA Exhibit A Auto Create XML Submit XML to ESF (FTA Inbox) Approve Send licencee approval by DM and new Ex A. Approve Complete Filing FTA/LRDW UPDATED Reject Digitize only that part of section still under this permit. Reject Licencee Reject Correct errors and resubmit Note: -Licencees must communicate road transfer plan prior to application process starting. -Step 2 must be completed prior to Step 1 final approval.