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  1. FCM National Programs First Nation-Municipal Community Infrastructure Partnership Program (CIPP) Suzanne Moccia, CIPP Program Manager Emily Savage, CIPP Program Assistant Mark Allison, Whistler Centre for Sustainability 18 May 2011, Little Salmon/Carmacks First Nation, YK

  2. Housekeeping and House Rules • Location of exits and fire safety equipment • Suffering is optional! • Washroom location • Coffee/tea/water • Break times • Smoking • Cell phones… turned off or silent best! • No such thing as a stupid question • Don’t hold that thought! • Workshop timing… we’ll get you out by 4:30 • Other? CIPP Toolkit Workshop – 18 May 2011

  3. Agenda - Morning CIPP Toolkit Workshop – 18 May 2011

  4. Agenda - Morning CIPP Toolkit Workshop – 18 May 2011 4

  5. Agenda – Afternoon CIPP Toolkit Workshop – 18 May 2011 5

  6. Agenda - Afternoon CIPP Toolkit Workshop – 18 May 2011

  7. Tips for a Successful Workshop • Everyone participates • Start and finish sessions on time… or agree together to change the times • One conversation at a time • Focus on the topic at hand • Different opinions are welcome • Listen first to understand, then speak openly • Challenge ideas, not individuals • Follow through on actions and commitments

  8. Learning Objectives • Improve understanding among First Nations and Municipalities of the benefits, costs, and rationale associated with municipal service agreements (MTSA); • Inform First Nations and adjacent Municipalities of the national scope of MTSA (e.g., types of agreements, locations, etc.); • Provide the information, tools, and capacity building to facilitate effective development, completion and long term sustainability of MTAs; • Improve understanding of the resources and skills required for partnering around community services. • Learn from YOU how to improve the toolkit for the Yukon CIPP Toolkit Workshop – 18 May 2011

  9. Workshop Outcomes • Get to know other communities better! • Identify the needs of local municipal and First Nations communities • Provide an overview of the CIPP program and examples of successful joint projects • Assess current relationships and identify ways for communities to work together • Outline the uses of protocols and communications agreements CIPP Toolkit Workshop – 18 May 2011

  10. Workshop Outcomes • Introduce the CIPP Service Agreement Toolkit • Work hands-on on a sample project to learn how to apply the Toolkit contents • Learn about the benefits and mechanics of joint community sustainability planning • Review potential project funding/resources • Identify opportunities for partnerships and the next steps in the partnership process • Networking!

  11. Introductions • Who are we? • Who are you? • Your name • Your community • Your role in the community • What are you looking for today? CIPP Toolkit Workshop – 18 May 2011

  12. CIPP Program Overview CIPP Toolkit Workshop – 18 May 2011

  13. Background Build and foster partnerships between First Nation and municipal governments, to improve the provision of community infrastructure Community infrastructure is a timely issue It is about healthy communities Past examples of successful First Nation and municipal government partnerships (i.e., LMP) Opportunity to address current issues of community infrastructure via new partnerships between First Nation and municipal governments CIPP Toolkit Workshop – 18 May 2011

  14. Program Objective To improve the ability of adjacent First Nation and municipal governments to form partnerships that lead to improved water and wastewater infrastructure and related services in a sustainable manner CIPP Toolkit Workshop – 18 May 2011

  15. Program Phases Two Major Phases: Research and Knowledge: Development of Toolkit (FALL 2010 – SPRING 2011) First Nation-Municipal Partnership Training Workshops (2011-2012) CIPP Toolkit Workshop – 18 May 2011

  16. Service Agreements:A National Scope Service agreements are a common trend across the country Diverse audience: rural and urban, small and large populations More than 1300 service agreements exist between First Nations and Municipalities Often times, service agreements take approximately 2 years to negotiate and become operational Cooperation on diverse services: water, wastewater, fire protection, solid waste, animal control, recreation, snow removal, street lights, road maintenance, etc. CIPP Toolkit Workshop – 18 May 2011

  17. Status of Agreements in BC Approximately 650 Agreements although many remain informal and unrecorded Significant opportunity for service agreements due to relationships between governments The complexity of agreements and how well they function varies greatly across the province: Osoyoos, Metro Vancouver, Hazelton-Gitanmaax. CIPP Toolkit Workshop – 18 May 2011

  18. Why Service Agreements? Partnerships can reduce costs associated with service provision, enhance social and economic development, and build capacity within both First Nation and municipal governments Funds can be leveraged from various funders which only one partner may have access to Ensures ongoing communication and collaboration CIPP Toolkit Workshop – 18 May 2011

  19. Toolkit Focus CIPP Toolkit Workshop – 18 May 2011

  20. Booklet 1Project Overview Purpose: Explain the purpose of CIPP Provide an overview of the Toolkit Note the status of existing partnerships Explain the benefits of a service agreement Provide an steps which can help municipalities and First Nations decide whether a service agreement is the right option for them CIPP Toolkit Workshop – 18 May 2011

  21. Booklet 2Guide to Relationship Building Purpose: Ensure that partners understand the roles of key actors in each form of government Explain the services each government provides Demonstrate similarities and differences Address common questions and myths about both municipalities and First Nations Provide common forms of ADR, their use, and outline benefits and drawbacks of each method CIPP Toolkit Workshop – 18 May 2011

  22. Booklet 3Guide to Service Agreements Purpose: Explain the mechanics of a service agreement in plain language including common clauses Note recommended service agreement provisions Include information on: feasibility, negotiation, and pricing Tools: Templates for: Water and Waste Water, Solid Waste, Fire Protection CIPP Toolkit Workshop – 18 May 2011

  23. Booklet 4Resources and Other Considerations Purpose: • Highlight innovative ways in which municipalities and First Nations are working together • Provide information on sources for funding through a variety of sources • Annotated Bibliography CIPP Toolkit Workshop – 18 May 2011

  24. Using the CIPP Toolkit • Provides tools which can be taken directly from the book: • Checklists • Templates • Reference guide providing links to provincial opportunities and national resources • Useful for both elected political officials and technical staff CIPP Toolkit Workshop – 18 May 2011

  25. The Roadmap to Service Agreements CIPP Toolkit Workshop – 18 May 2011 25

  26. Questions? CIPP Toolkit Workshop – 18 May 2011

  27. Achievements to date CIPP Toolkit Workshop – 18 May 2011

  28. Case Study – La Ronge, SK Location: West shore of Lac La Ronge, a glacial lake about 250 km north of Prince Albert in Northern Saskatchewan Partners: Lac La Ronge Indian Band: 8,954 Village of Air Ronge: 1,032 Town of La Ronge: 2,725 Cost-sharing projects: Waste management with landfill and recycling program; regional fire hall; and regional water corporation (including water treatment plant) Project Cost: $12.14 million for the water treatment plant Additional partners: Northern Revenue Sharing Trust Account (Province of Saskatchewan); SaskWater; Western Economic Diversification Canada; Infrastructure Canada; Indian and Northern Affairs Canada; and Associated Engineering. CIPP Toolkit Workshop – 18 May 2011

  29. Keys to Success Trusting relationship • An established relationship based on trust and regular communication can avoid some of the challenges involved in setting up new entities. Consider future needs and requirements • When considering options for future water needs, ensure that current and anticipated regulatory requirements and future water demands are considered. CIPP Toolkit Workshop – 18 May 2011

  30. Lessons Learned Relationships take time • It can take time to establish a solid, trusting relationship with neighbouring communities. Historically, the three communities went through growing pains to establish the formal and informal structures necessary to deliver joint community services. Cooperation across all levels • Establishing a complex entity such as a regional water corporation requires cooperation from all levels of leadership to project management and implementation staff. Consider regional water solutions • If water solutions for a small community are being explored, the most viable solution could be a regional solution involving neighbouring communities. CIPP Toolkit Workshop – 18 May 2011

  31. Case Study – BC Sunshine Coast Location: British Columbia’s Upper Sunshine Coast, 125 km north of Vancouver Partners: Sliammon First Nation: 1,000 City of Powell River: 14,000 Project cost: $ 2 million for the sea walk (funding provided by the provincial government) Additional partners: Government of British Columbia CIPP Toolkit Workshop – 18 May 2011

  32. Keys to Success • Keep working on the relationship with your neighbor and adapt to new challenges along the way. • “There will be contentious issues and personality conflicts which is why it is so important to have trust as the foundation,” former Sliammon Chief L. Maynard Harry • “Patience, understanding and respectm,” Mayor Alsgard, City of Powell River • “Relationship building needs to be done on a daily basis,” Stan Westby, CAO, City of Powell River CIPP Toolkit Workshop – 18 May 2011

  33. Lessons Learned • Regular meetings with consistent attendance is a critical part of relationship building. • Delegate responsibilities. • “Look at the political chemistry and then determine how you can work together,” Mayor Alsgard, City of Powell River • “The biggest risk is the biggest reward,” Stan Westby, CAO, City of Powell River • “The leadership has to be willing to put in the time. For example, the Mayor makes an effort to attend all meetings. The trust established between the two communities would erode if someone missed too many meetings,” former Sliammon Chief L. Maynard Harry CIPP Toolkit Workshop – 18 May 2011

  34. Case Study – Peace River Region Location: Peace River region of Northwestern Alberta Partners: Northern Sunrise County: 2,880 Village of Nampa: 373 Woodland Cree First Nation: 986 Cost-sharing projects: Water treatment plant (New water Ltd.); wastewater; fire protection; family and community support services; seniors’ transportation program and a recreational facility. Capital costs: Phase one: $46 million (the three communities contributed $12 million in total) Other funding: $34 million from various grants including $4 million from Indian and Northern Affairs Canada, and $3 million from the Province of Alberta CIPP Toolkit Workshop – 18 May 2011

  35. Keys to Success Grant funding • Communities may want to consider applying for government and other grant programs to subsidize infrastructure projects. Spirit of cooperation and regular communication • Maintaining a spirit of cooperation and commitment between parties makes for successful long-term working relationships. Regular communication ensures that problems are dealt with early and solutions benefit all communities involved, Striking the right balance in committees • When establishing a committee to oversee the process of developing a new entity, ensure that all relevant parties (communities, private sector, provincial and federal governments) are at the table. Also ensure that committee members have a variety of skills and backgrounds. CIPP Toolkit Workshop – 18 May 2011

  36. Lessons Learned Innovative Problem Solving • When problems arise, identify each party’s needs, think “outside the box”, and focus on finding solutions together. CIPP Toolkit Workshop – 18 May 2011

  37. Case Study – Hazelton/Gitanmaax Location: West Central British Columbia near the junction of the Skeena and Bulkley Rivers Partners: Village of Hazelton: 292 Gitanmaax First Nation: 850 Cost-sharing projects: Water treatment plant, sanitary sewer system, water line maintenance, transit, and fire protection Additional Partners: Indian and Northern Affairs Canada CIPP Toolkit Workshop – 18 May 2011

  38. Keys to Success Communication: • Having open communication and regular meetings between community leadership promotes strong working relationships. Discuss the ‘big picture” and communicate these goals to each other’s councils. Relationship Building: • Fostering communication at all levels (executive, administrative, and technical levels) is key to building positive working relationships. • Developing mutual respect and a sense of equal say and equal partnership in all matters can deepen trust between working groups. CIPP Toolkit Workshop – 18 May 2011

  39. Lessons Learned • Seek to develop regular meeting times between councils and, if possible, consistent attendance from the same individuals • Strive for open, honest communication and transparency • Find ways to work through the challenges of cultural differences in processes and management styles CIPP Toolkit Workshop – 18 May 2011

  40. Questions? CIPP Toolkit Workshop – 18 May 2011

  41. Achievements • Exercise: What agreements have Yukon municipalities and First Nations already achieved together? CIPP Toolkit Workshop – 18 May 2011

  42. Assessing current relationships… MAD, SAD, and GLAD CIPP Toolkit Workshop – 18 May 2011

  43. MAD • Things that are: • Sources of irritation • Lead to resentment • Create anger • Isolate communities or partners • Cause hard feelings CIPP Toolkit Workshop – 18 May 2011

  44. SAD • Things that are: • Disappointing • Lead to isolation • Below expectations • Unnecessary misunderstandings • Confusing CIPP Toolkit Workshop – 18 May 2011

  45. GLAD • The that are: • Sources of pride and unity • Increase the quality of life • Expand understanding and cooperation • Promote community harmony and sharing CIPP Toolkit Workshop – 18 May 2011

  46. Exercise: MADs, SADs, GLADs Part 1 (15 min): • What makes you MAD, SAD, or GLAD about your current and past relationships with other communities, or levels of government? • One MAD, SAD, or GLAD per Post-It • When ready, put them up on the corresponding sheet on the wall CIPP Toolkit Workshop – 18 May 2011

  47. Time for a break! Please be back in 15 minutes

  48. Agenda - Morning CIPP Toolkit Workshop – 18 May 2011 48

  49. MADs, SADs, GLADs Part 2 (15 min): • What are we doing well? • Discussion about GLADs CIPP Toolkit Workshop – 18 May 2011

  50. MADs, SADs, GLADs Part 3 (35 min): • Where and how can we do better? • Categorization of MADs and SADs into things that participants have power to change versus no power to change • Set next steps on changing what group has power over CIPP Toolkit Workshop – 18 May 2011