STREAM

1. STREAM Strenghtening the Life Long Learning in environmental Sciences in Russia Friday, December 14th, 2012

2. Training programs, courses, modules for e-learning • 2 types of training programs: • Training and certification of trainers, instructional designers and subject matter experts within „Designing and Developing e-learning courses“ • Training and certification of training managers and facilitators within „Managing and evaluating e-learning activities“ • 4 trainings = 4 months – 1 training/ per month/ 7 days • 1 – RU (64) • 2 – EDUTER, BOKU (30+30) • 3 – EDUTER, BOKU (10+10) • 4 – SUA, UNITUS (10+10) SCORM

3. 7 target groups • subject defined by: • an environmental component affected (water, soil, biota, air) • an industry sector with typical forms of impact (agriculture, forestry, municipal and services, small energy and industry, transport) • Each partner elaborates modules for specific environmental components • All modules similarly structured and consist of 9 (for air) to 15 (for water) sub-modules pertaining to resources and distribution, chemical and physical characteristics, environmental quality and services, modeling and monitoring system, economic assessment of environmental damage Modules

4. 198 modules of 9 hours • each forms 49 training courses of 72 hours - compose the 7 modular training programs in Environmental management, design and environmental impact assessment • One general program „Fundamentals of environmental management, design and environmental impact assessment“ – 1st level, 504 hours • 5 advanced programs related to industry sectors „Environmental management, design and impact assessment in agriculture“ (also forestry, municipal facilities and services, small energy and industry and transport respectively) – 2nd level, 504 hours • an advanced scientific programs („GIS-technologies, modeling and forecasting in environmental management design and impact assessment“ with advanced training in mathematical and ecological modeling, GIS, DSS, etc.) • All programs will be ECTS-based Modules

5. Strategy for advanced training of the staff

6. Strategy for advanced training of the staff An advanced scientific programs („GIS-technologies, modeling and forecasting in environmental management design and impact assessment“ with advanced training in mathematical and ecological modeling, GIS, DSS, etc.) Strategy

7. Strategy for acquisition of equipment and software

8. Strategy for acquisition of equipment and software RSAU-MTA, VSU, KUBSAU, TSU, FEFU Costs TOTAL excluding VAT and Taxes • Interactive board SMART BOARD 685ix-MPP 6 633 • Laptop Lenovo Think Pad T520 (Core i7 2620M/Win 7 Prof) 1 431 • Video-projector Epson EH-TW3800 1 810 • 4 Workstations Dell Precision T3500 MT W3550 + LCD 22'‚ 4 250 • 5 Microsoft Retail Life Cam Studio USB FullHD 1080p 425 • 5 Logitech G35 Surround Sound Headset 625 • MS Office 2010 Pro Plus Academic, 5 Licenses 281 • Office printer/scanner/copier Kyocera FS-C2026MFP 938 • Domain name registration and web hosting 650 • LMS + OpenMeetings installation and configuration 4 032 • Books, periodicals, e-libraries in environmental sciences 650 • 5 Licences of SCORM compliant e-learning authoring software 4 150 Equipment

9. When the threshold of EUR 25 000 is exceeded, a tendering procedure with min. 3 quotations is required. Beneficiaries may not split the purchase into smaller contracts below the threshold. Tendering procedure – done by RSAU-MTA Supplier selection – SUA Invoice payment - SUA SUA – as a coordinating institution will contact the National Tempus Office and Department of Taxes and Custom Duties and the coordinator should receive a Certificate allowing the partner country to be exempted from taxes. If this is not possible, the proof that country can not be exempted from taxes will be declared. Equipment

10. Responsibilities

11. BOKU • to elaborate of Training concept • to provide recommendation to the partner HEIs on the topical issues of environmental sciences relevant for the library update with a special reference to water and soil resources • to provide short-term training and certification upon its completion for key trainers, instructional designers and subject matter experts, training managers and facilitators from the partner HEIs • to contribute to the development of specification and regulations, and e-learning courses in the relevant field of expertise Responsibilities

12. UNITUS • to elaborate of Training concept • to provide recommendation to the partner HEIs on the topical issues of environmental sciences relevant for the library update with a special reference to air resources • to provide short-term training and certification, within cofinancing, upon its completion for key trainers, instructional designers and subject matter experts, training managers and facilitators from the HEIs • to contribute to the development of specification and regulations, and e-learning courses in the relevant field of expertise Responsibilities

13. EDUTER • to elaborate of Training concept • to provide recommendation to the partner HEIs on the topical issues of environmental sciences relevant for the library update with a special reference to e-learning, information, communication technologies in education • to provide short-term training and certification upon its completion for key trainers, instructional designers and subject matter experts, training managers and facilitators from the partner HEIs • to contribute to the development of specification and regulations, and e-learning courses in the relevant field of expertise • to contribute in e-learning evaluation part Responsibilities

14. AQA • to elaborate of Training concept • to contribute to the development of specification and regulations, and e-learning courses in the relevant field of expertise • to contribute in e-learning evaluation part • to assist in the organization and to carry out the external evaluation and to produce the peer-review report Responsibilities

15. RSAU-MTA • Organization and implementation of the kick off meeting, taking part in the elaboration of the TC, taking part in the elaboration of the LLL needs assessment report, taking part in the setting-up a steering committee • Coordination of the acquisition and installation of the equipment and software at the partner HEIs, co-ordinate the development of the web-site, summarize the requirements of partner HEIs to the configuration of the LMS, assure the updating of the libraries at the partner HEIs • Ensure a thorough selection process for staff training • Participation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to soil as environmental component and a number of sub-areas in agriculture, municipal services and facilities and transport Responsibilities

16. Overall coordination of WP5 implementation, contribution to the installation of the e-courses into the LMS, contribution to the formation of the 7 target groups, pilot e-courses delivery • Coordination of WP6 implementation, e-learning evaluation, feedback summarization, fine-tuning participation, contribution to the documentation of the lessons learned • Organize the web-side and social networks presence and activities, participate in the printing and publishing of the courseware and teaching materials, contribute to the organization of the F.M + participation • Contributes to the national accreditation of the 7 modular training programs and development of the Network agreement • Contributes to the implementation, participates in the internal evaluation, contributes to the development of the self-evaluation reports, assist in the organization and carry out the external evaluation, participate in the interim meetings • Overall coordination and management of planned project activities on the Russian side, timely preparatory and submission of project reports to the Russian Ministry of Education and Science, represent the RSAU-MTA in the Steering Committee, participate in the Steering committee meetings, present project milestones to relevant stakeholders Responsibilities

17. TSU, FEFU, KUBSAU, VSU • elaboration of the TC and LLL needs assessment report, taking part in the setting-up a steering committee • acquisition and installation of the equipment and software, contribution to the configuration of the LMS, assure the updating of the library • selection process for staff training • installation of the e-courses into the LMS, contribution to the formation of the 7 target groups, pilot e-courses delivery • E-learning evaluation, feedback summarizing contribution, fine-tuning of the learning resources participation, documentation of the lessons learned contribution • web site and social networks development, blogs update, printing and publishing of the courseware and teaching materials • national accreditation of the 7 modular training programs and development of the Network agreement. • participate in the internal evaluation, development of the self-evaluation reports • carry out the day-to-day management at the regional level,participate in SC Responsibilities

18. TSU Participation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas insmall energy and industry, and forestry, consult Russian partner HEIs on the implementation of Tuning methodology FEFU Participation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference toto water as environmental component and a number of sub-areas in small energy and industry and transport KUBSAU Participation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas in agriculture, municipal facilities and services, small energy and industry and transport and its infrastructure VSU Participation in the development of specification and regulations, design e-learning courses and develop its interactive content for the e-learning modules with a special reference to biotic environmental component and a number of sub-areas insubareas in agriculture small energy and industry

19. Part l. Administration

20. Conditions: 1) Applied maximum eligible daily rates for EU and RU staff (Guidelines/Annex 3) 2) Used costsmust correspond to the costs incurred by the institutions and to the employing institution's usual policy on remuneration, comprising actual salaries plus social security charges and other statutory costs included in the remuneration If higher salary rates are applied The beneficiary must provide:explanation & supporting documents (i.e. salary slip) Staff costs Exception: Public Administration - ministries, other regional and local administration – no staff costs allowed • Supporting documents: • Collect the supporting documents as soon as activities have taken place • Please note that the timely submission of the documents is a contractual obligation

21. A dully filled out staff convention • for each person employed by the project • signed by the person concerned, signed and stamped by the person responsible in the institution where this person is normally employed • For staff performing administrative and academic tasks a separate convention must be signed for each type of activity. • The authorized time-sheets must indicate • the date of the service provided • the number of hours worked on these dates • the tasks performed (short description). • signed by the person concerned and countersigned by the person responsiblein the institution where this person is normally employed. • Payroll records Staff costs !!! Originals retained with the project accounts Authorized copies to be sent to the coordinator

22. only people under official contract in the beneficiary institutions may benefit from the mobility grant • cheapest means of travel • all costs and means of travel from the point of departure to the point of arrival (and return) • Local transport (including taxi fees) during the stay must be covered with the daily allowances. • Taxi - only in the framework of the jurney from the city of departure to the final destination (ex. Home > airport and airport > hotel and vice versa). They should be reasonable and justified. • visa fees • Individual Mobility Reports • together with all copies of travel tickets, boarding passes, invoices, receipts or a copy of the internal regulations on the reimbursement rate per km, details per diems claimed – including the dates and purpose ! Travel costs Originals retained with the project accounts Authorized copies to be sent to the coordinator !!!

23. Transfers between headings Up to 10% - If transfers between headings of eligible direct costs does not exceed 10% of the amount of each heading it is necessarily to inform the coordinator in writing without delayif this does not affect the implementation of the action. In the final financial assessment of your project, the maximum (expenses incurred under the grant and cofinancing) that can be authorized under each budget heading is 110% of the amount shown in Annex II for the budget heading in question. Over 10% -If estimated budget by transfers between headings of eligible direct costs exceeds 10% of the amount of each heading it is necessarily to inform the coordinator in writing 6 weeks before such a situation appears and after the approval of the Agency, an amendment to this Agreement will be done if this does not affect the implementation of the action. Headings

24. Proof of expenditure must be retained with the project finances in all cases and be provided with the Final Report where requested. FAQ: Must funds related to co-financing pass through the project bank account? • There is no obligation for funds related to co-financing to pass through the project bank account. It is, however, highly recommended, for easier identification of expenditure and transparency, to pay all expenditure on the project through the project bank account. Cofinancing • Conditions: • Minimum 10% • Follow the estimated budget • Declared under any budget heading except „Indirect costs“ • Can not cover costs which are not eligible for TEMPUS funding • Supporting documents needed Originals retained with the project accounts Authorized copies to be sent to the coordinator !!!

25. considered only for specific, time-bound, project related tasks which can not be performed by the Consortium members themselves • if the total value of the subcontract is higher than 10 000 prior approval by EACEA is needed (even if the subcontract was already planned and budgeted in the application) • proof of tendering procedure for purchases and services above EUR 25 000 with min. 3 quotations – the firms consulted have to be indicated in the partner's Final statement • under „Other costs“ heading • Invoices, subcontracts and bank statements • Individual mobility reports - in the case of travel activities ofsubcontracted service provider ! Subcontracting Originals retained with the project accounts Authorized copies to be sent to the coordinator !!!

26. FAQ: Can I purchase a notebook or a laptop with grant? Yes, on condition that the notebook/laptop is registered in the inventory of the beneficiaryinstitutionand that all safety measures are taken when using it outside the university premises. • all equipment purchased using Tempus funds must bear a Tempus sticker (these can be obtained from the National Tempus Offices). • any significant change in the quality or type of equipment purchased should be notified and authorized by the agency • proof of competitive tendering procedure for purchases above EUR 25 000 with min. 3 quotations – the firms consulted have to be indicated in the partner's Final statement. Beneficiaries may not split the purchase into smaller contracts below the threshold. Equipment Originals retained with the project accounts Authorized copies to be sent to the coordinator !!!

27. draft minutes of all the meetings to be saved and distributed among all the partners (on a website) • any event or activity to be clearly specified that are funded by Tempus program and must bear the following: • ‘This project has been funded with support from the European • Commission. This publication reflects the views only of the author, and • the Commission cannot be held responsible for any use which may be made of the information contained therein’. • all partners should contribute with information to the reporting - - (publications on websites of the projects / of the beneficiaries) • invoices for all purchased Equipment and Printing and Publishing • all partners should give adequate visibility to their projects, notably that they are implemented in the framework of Tempus Publishing ! Originals retained with the project accounts Authorized copies to be sent to the coordinator !!!

28. neither • nor • Web-page with logo • http://eacea.ec.europa.eu/about/eacea_logos_en.php#tempus_logo Logo

29. "Espace Virtuel d'Echange“ • virtual platform for information sharing free, public, multilingual electronic platform for the dissemination and exploitation of project results opened by the European Commission • Objective: • to improve access to the results of Commission programmes and initiatives in the area of, inter alia, education and training, and to increase their visibility. • How does it work? • beneficiaries shall provide all the gained outputs and results to the coordinator – who will upload the information (outputs, pictures, links or presentations) into the system EVE http://www.ec.europa.eu/eve

30. Supporting documents: Overview 30

31. include the Tempus logo • don’t archive on the web-site • sentences, paragraphs and pages should be short (Who, what, when, where, why?) • attractive to search-engines by updating your pages regularly • if you post, think before you post • be friendly and service-minded to fellow-users • be open and honest about who you are, but remember that your actions reflect back on the project and the programme • inform and invite the local community about your project • be your own media: record U-tube videos of project activities that can be placed on other web-sites • must ask prior authorization from EACEA before renting a premises for a Tempus event. • attending research conferences is not eligible under Tempus. • social Media cannot replace a good web-site Website

32. Part ll. Financial issues

33. cover costs incurred: • stationary, office supplies, general photocopying • postage and telecommunication • use of internet/communication software/etc. • approved if they: • do not exceed the absolute amount for Indirect costs in Annex 2 of the Agreement (approved budget) • do not represent more than 7% of the eligible direct costs following the financial statement • eligible for flat-rate funding of 7% of the total eligible direct costs • no supporting documentation is required • no co-financing is permitted under this heading Indirect costs

34. hospitality costs • costs related to the use of materials & equipment incurred by institutions when hosting students/staff • registration fees for courses/conferences, • exchange losses, • return on capital • debt and debt service charges • provisions for losses or potential future liabilities • costs declared by a beneficiary and covered by another action or work programme receiving a European Union grant • interest owed • doubtful debts • excessive or reckless expenditure • VAT, unless the beneficiary can show that he is unable to recover it according to the applicable national legislation Ineligible costs

35. 1. From the start of eligibility period until the date that the second pre-financing is received – the rate of the month in which coordinator received the first pre-financing 1 € = 40,645 RUB Exchange rate 2. From the date that second pre-financing is received until the end of the eligibility period, the rate of the month in which we receive the second pre-financing should be applied Published on a website: http://ec.europa.eu/budget/inforeuro

36. not eligible, as well as taxes, duties and charges • all equipment purchased and the provision of services in the Partner Countries can be exempt from taxes (including Value Added Tax) duties and charges upon Common Framework Agreement. FAQ: When must I declare Bank interest must be declared in the Request for Payment for the second pre-financing, if it amounts to asignificant sum. All interest received during the project must be declared in the final report and shall berecovered by the Agency Bank interest ! • Gained bank interests MUST be declared

37. Deadlines for submitting the partners report are contractual obligations ! • 2 Reports: • 1. Intermediate Report: • When 70% of the 1st pre-financing has been disbursed and not later than half way through the eligibility period: • 3 year projects (15/10/2012-14/10/2015) 15/04/2014 • (in our case should be in a half of next year 2013) • 2. Final Report: • 2 months after the end of the eligibility period: • 3 year projects (15/10/2012-14/10/2015) 14/12/2015 • Proposed deadline for partners: 30/11/2015 Reporting

38. Structure • Declaration • Report on implementation of the project • Statistics and indicators • Table of Achieved/Planned Results • Summary report for publication Forms, template and additional information: http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2012_en.php • Partner: • has to respect the reporting deadlines • submit their Partner Report and supporting documents on validation of expenditure to the coordinator in due time as requested by the coordinator, until 10 (ten) working days • the Partner Reports to be drawn up in Euro Reporting

39. AUDIT • For grants of EUR 750 000 or more, an external audit report on the action's financial statementand underlying accounts must be sent with the Final report and the required supporting documents • to certify that the request has been produced correctly and truthfully and is backed by proper supporting documents, in accordance with the provisions of the grant agreement and the Guidelines for the Use of the Grant. Audit The cost of the external audit report can be charged under 'other costs‚ Although it was not originally planed within the estimated budget ! 39

40. EX-POSTAUDITS • Randomly proposed by EACEA • Up to 5years after the payment of the balance Verification whether: • the declared expenses have been actually incurred; • the declared expenses are in accordance with the contractual documentation; • bank interests were gained and declared Audit 40

41. Please do not assume that since your project has been selected, all activities listed in the application are automatically eligible. Before starting your activities, do check first against the Grant Agreement and the conditions laid out in these guidelines • Always check with: • Guidelines for the Use of the Grant, • FAQ, • Financial Information Kid Posted on a website: http://eacea.ec.europa.eu/tempus/beneficiaries/beneficiaries_tempus4_2012_en.php

43. Steering Committee Composition: Contact person, defined in Application Form, of each partner shall be member of the Steering Committee (SC), with a proper mandate to negotiate on behalf of his/her institution. The participants may temporarily appoint a deputy to the SC. Meetings: the Chairman of each meeting shall be the SC member coming from the host participant. The Chairman and Project Coordinator will jointly prepare in advance the agenda of the meeting, which will be reviewed by the other members and released and circulated by the Chairman. Members and/or deputy members will attend the meeting. The Chairman will take minutes of the meeting and send the minutes for comments to the SC members within 15 working days; if no objections are raised within 10 working days, the minutes shall be considered as approved. Decision Making: at each SC meeting, no less than two-thirds of the members shall constitute a quorum. Decision-making will be by qualified majority (greater than 66%) among the present members (one vote per member). In case that the coordinator has profound objections concerning the compliance of a taken decision with the grant agreement or the legal basis of the TEMPUS programme, the decision shall be frozen until the coordinator, will have clarified the matter with the Executive Agency. In case that no compliance should be asserted the decision will be cancelled.

44. Thank you for your attention! Doc. JUDr. Eleonora Marisova, PhD eleonora.marisova@uniag.sk Coordinator Slovak University og Agriculture in Nitra, Slovakia Coordinating Institution