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International Operations Review: APIS and Custom Procedures for Bahamas, Canada, and Hawaii

This International Operations Review focuses on essential procedures for electronic Advance Passenger Information System (eAPIS) compliance and customs regulations when traveling to the Bahamas, Canada, and Hawaii. It covers the requirement for submitting APIS manifests, timelines for submissions, and the necessary documentation for international trips. Key aspects include timely submissions, accurate passenger and crew manifests, and required procedures for entry and departure from these jurisdictions. Ensure compliance with both U.S. and Canadian regulations for a smooth travel experience.

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International Operations Review: APIS and Custom Procedures for Bahamas, Canada, and Hawaii

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  1. International Ops Review Nutshell Edition Bahamas, Canada & Hawaii

  2. International Operations Review Agenda: • (electronic) Advance Passenger Information System • International Trip Planning • Custom Procedures • Canada • Bahamas • Pacific Ops – Hawaii SVE - International Ops Review

  3. (e)APIS (electronic) Advance Passenger Information System • eAPIS collects and passes electronic manifests to the Advance Passenger Information System (APIS). • For international travel both in to and out of the United States. • We use fltplan.com and ARINC eAPIS web-portals SVE - International Ops Review

  4. International Operations Review True or False 1. APIS manifest have to be submitted for travel to and from the United States SVE - International Ops Review

  5. (e)APIS (electronic) Advance Passenger Information System Enforcement compliance of APIS requirements based on three types of violations: • No APIS Manifest • Late APIS Manifest • Insufficient APIS Manifest SVE - International Ops Review

  6. (e)APIS (electronic) Advance Passenger Information System Satisfactory APIS submission: • Complete - all necessary records for each passenger and crew member manifest • Timely - submitted within the AFR timelines • Pax manifest : < 15 min after departure • Crew manifest : < 60 min before departure • Diversion: < 30 prior to arrival (Pax and Crew) • Correct - elements are valid, correct and complete • No initials • Alphabetic characters only SVE - International Ops Review

  7. International Operations Review True or False 2. APIS manifests have to be submitted at least 60 Minutes before departure. SVE - International Ops Review

  8. (e)APIS (electronic) Advance Passenger Information System APIS Facts: • No expiration date - leave field blank • New pax added to flight - submit new manifest • Flight cancelled – advise CBP at arrival airport • Flight plan or manifest changes – submit new or update manifest • Early manifest submission – any time, no later than 60 min SVE - International Ops Review

  9. International Operations Review True or False 3. If you leave with less passengers than stated on the submitted APIS manifest, you need to submit a new manifest. SVE - International Ops Review

  10. (e)APIS (electronic) Advance Passenger Information System APIS Facts (cont’d): • Diversion – • Contact CBP supervisor at arrival airport prior to arrival • If no local CBP office , contact CBP Sector at 800-973-2867 • Submit electronic manifest within 30 min. prior to arrival SVE - International Ops Review

  11. International Trip Planning Checklist • Aircraft • Personnel • Operations • Trip Itinerary SVE - International Ops Review

  12. International Trip Planning Checklist Aircraft • Aircraft Registration and Airworthiness Certificate • Certificate of Ownership • Minimum Equipment List • Navigation Database • International Flight Information Manual • Maintenance Contacts (Records) • Letter of Insurance Coverage Check applicable documents for expiration dates SVE - International Ops Review

  13. International Trip Planning Checklist Personnel • Airman’s certificate • Physical • FCC Restricted Radio Operators License • International Training/RVSM Compliance • Passport (Visa – if required) • Money – Credit Card, Foreign Currency • Driver’s License • Immunization (if required) Check applicable documents for expiration dates SVE - International Ops Review

  14. International Trip Planning Checklist Operations • International Services/Handling Agents • Entry Requirements (refueling stops) • Fuel Arrangements • Flight Plan, Weather and NOTAMs • Current Charts/Trip kits (Approach, Enroute, Terminal) • Hotels/Local Transportation • Catering • (International)Cell Phone SVE - International Ops Review

  15. International Trip Planning Checklist Trip Itinerary • APIS - Passenger Manifest • Declaration and Immigration Forms – U.S. • Appropriate Foreign Customs Forms Check applicable documents for expiration dates SVE - International Ops Review

  16. Custom Procedures - Canada When flying to the Canada… • Submit APIS manifest (U.S. requirement) • Report to CBSA • No more than 15 people • Land at approved airport of entry during CBSA business hours • Upon landing call TRC for authorization • Or meet CBSA personnel at the aircraft SVE - International Ops Review

  17. Custom Procedures - Canada 1-888-CANPASS (48 – 2 Hrs Prior to ETA) • ETA • Tail/registration number • Destination, • Pax and crew info • Trip purpose, length of stay • Length of absence from Canada for Canadian residents; • Declaration for each person SVE - International Ops Review

  18. International Operations Review True or False 4. To submit Crew and Pax information, the Canadian Border Service Agency must be called between 2 and 48 hours prior to the ETA into Canada. SVE - International Ops Review

  19. Custom Procedures - Canada Advice TRC prior to arrival in Canada if changes of : • ETA > 30 min. • Destination • Pax list • Declarations SVE - International Ops Review

  20. International Operations Review True or False 5. If the ETA changes by more than 45 minutes the pilot must advise the CBSA. SVE - International Ops Review

  21. Custom Procedures - Canada When leaving Canada… • Submit APIS manifest • Call U.S Customs and make an arrival appointment • Verify Custom Form 178 not necessary • Complete U.S. Customs Declaration form prior to landing in U.S. SVE - International Ops Review

  22. Custom Procedures - Bahamas When flying to the Bahamas… • Submit APIS manifest • File an International Flight Plan • Life jackets for each person on board • First landing at an designated airport of entry • Prepare Gen Decs or Cruising Permit, and Immigration cards in advance if possible. SVE - International Ops Review

  23. International Operations Review True or False 6. We have to file an international flight plan when flying to the Bahamas. SVE - International Ops Review

  24. Custom Procedures - Bahamas When leaving the Bahamas… • Submit APIS manifest • Depart from an airport of entry • File an International Flight Plan • Fill out a copy of the Bahamas Customs C7 form • Turn in the Bahamas Immigration card copy. • Land at an Airport of Entry • Call U.S Customs and make an arrival appointment • Verify Custom Form 178 not necessary • Complete U.S. Customs Declaration form SVE - International Ops Review

  25. International Operations Review True or False 7. Returning to the U.S. from the Bahamas, one can land at any U.S. airport. SVE - International Ops Review

  26. Pacific Ops - HawaiiProcedures • Loading Navigation System • ETP • Plotting • SLOP • Contingency Procedures SVE - International Ops Review

  27. Pacific Ops - HawaiiProcedures Loading Navigation System - Manual • One pilots loads independently • Second pilot verifies loaded information • Verify leg distance • Verify track vs. magnetic course SVE - International Ops Review

  28. Pacific Ops - HawaiiProcedures Loading Navigation System – Data Upload • Both Pilots Verify • Waypoints • Leg distance • Track vs. magnetic course SVE - International Ops Review

  29. Pacific Ops - HawaiiProcedures SELCAL Equipment Check • Prior to entering Oceanic airspace HF Rule of Thumb • The higher the position of the sun the higher the frequency Mach Number Technique • Maintain specific Mach number within + .oo5 Mach SVE - International Ops Review

  30. Pacific Ops - HawaiiProcedures Master Document Recording • Initial position inserted into the NAV-system • ATC clearance revisions • Position reports • Comments regarding discrepancies related to navigation, clearances or position errors noted by ATC • Assigned frequencies VHF and HF • NAV performance accuracy (Coast-Out Proc.) • Altimeter checks (CoastOut Proc.) SVE - International Ops Review

  31. Pacific Ops - HawaiiProcedures ETP: ETP Criteria • All engines running and normal pressurization • Engine Failure • Loss of Pressurization Computerized Flight Plan Gotcha’s • Drift-down profile, fuel remaining, no-oxygen scenario SVE - International Ops Review

  32. Pacific Ops - HawaiiProcedures Plotting Chart - Preflight • Assigned route • ETPs SVE - International Ops Review

  33. Pacific Ops - HawaiiProcedures Plotting Chart - Enroute • Waypoint Passage • Lat/Long • Time (Zulu) • FL • Mach • Wind • 10 Minute After Check • Plot and record Lat/Long SVE - International Ops Review

  34. International Operations Review True or False 8. Lat/Long coordinates are plotted and recorded 10 minutes after crossing a waypoint. SVE - International Ops Review

  35. Pacific Ops - HawaiiProcedures Position reporting: • Compulsory reporting points or when requested by ATC Contents: • “Position” • Aircraft ID • Name Waypoint • No Name: Lat/Long • Time Crossing • Altitude • Estimated Next Position • Name Waypoint; • ETA Next Waypoint • Ensuing Fix • Compulsory or not • Time next FL SVE - International Ops Review

  36. Pacific Ops - HawaiiProcedures Gross Navigation Error >25 NM -- > 300 FT Reduce Errors • Both crew copy (re-)clearance • Both crew verify FMS entry • Follow the correct clearance (not the old one) • Plot waypoint and 10 min check • Be aware of similar sounding waypoints • Longitude vs. FL • Independent FMS Ops SVE - International Ops Review

  37. Pacific Ops - HawaiiProcedures SLOP • Mitigates Wake Turbulence and Collision Risk SLOP Guidelines • Three positions: Centerline, 1 NM and 2 NM right • Cannot exceed 2 NM SVE - International Ops Review

  38. Pacific Ops - HawaiiProcedures SLOP Pilot Actions • Avionics capable of performing automatic offset functions • No auto-offset: fly centerline • Not necessary to request offset from ATC, or to inform ATC that an offset is being flown • Cross into the oceanic airspace over oceanic entry point (same for oceanic exit point) • Position reporting as if crossing directly over the waypoints SVE - International Ops Review

  39. Pacific Ops - HawaiiContingencies Possible In-flight Contingencies: • Inability to maintain assigned flight level • Enroute diversion across the prevailing traffic flow • Loss of or significant reduction in required navigation capability SVE - International Ops Review

  40. Pacific Ops - HawaiiContingencies General Procedures: • Obtain a revised clearance • Transmit distress (MAYDAY) or urgency signal (PAN PAN) SVE - International Ops Review

  41. Pacific Ops - HawaiiContingencies If revised clearance cannot be obtained : • Leave the assigned route or track by initially turning 45 degr .right or to the left. • Factors which may affect the direction of the turn are: • Position of the aircraft relative to any organized route The direction to an alternate airport, terrain clearance; • Any lateral offset being flown, and the flight levels allocated on adjacent routes or tracks. SVE - International Ops Review

  42. Pacific Ops - HawaiiContingencies If revised clearance cannot be obtained (cont’d): • Following the turn, the pilot should: • If unable to maintain the assigned FL, min. descent rate • Take account of other aircraft being laterally offset from its track; • Acquire and maintain in either direction a track laterally separated by 15 NMfrom the assigned route; and • Once established on the offset track, climb or descend to select a flight level which differs from those normally used by 150 m (500 ft); SVE - International Ops Review

  43. Pacific Ops - HawaiiContingencies If revised clearance cannot be obtained (cont’d): • Establish communications with other aircraft (121.5; 123.45) • Watch for conflicting traffic – Visually and TCAS • Turn on all aircraft exterior lights • Keep the transponder on SVE - International Ops Review

  44. International Operations Review True or False 9. If revised clearance cannot be obtained the following frequencies can be used to establish communications with other aircraft:121.5 and 123.45 SVE - International Ops Review

  45. Pacific Ops - HawaiiWeather Deviation General: • Initiate ATC communications: • “Weather deviation required” • PAN PAN (when necessary) • State intentions and comply with ATC clearance • Inform ATC when weather deviation is no longer required SVE - International Ops Review

  46. Pacific Ops - HawaiiWeather Deviation No clearance can be obtained : • If possible, deviate away from assigned route • Establish communications with other aircraft (121.5; 123.45) • Watch for conflicting traffic – Visually and TCAS • Turn on all aircraft exterior lights SVE - International Ops Review

  47. Pacific Ops - HawaiiWeather Deviation No clearance can be obtained (cont’d): • For deviations < 10 NM; remain at assigned FL • For deviations > 10 NM; change FL; SVE - International Ops Review

  48. International Operations Review True or False 10. If the weather deviation is less than 10 NM remain at the assigned altitude. SVE - International Ops Review

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